Data Entry Specialist (Excel / CRM / High Accuracy) – RemotePosition Type: Full-Time, Remote Working Hours: U.S. Business HoursAbout the RoleWe’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.This is not just basic data entry. This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.If you’re detail-obsessed and catch mistakes others miss, this role fits you well.What You’ll DoData Entry & Accuracy (Core Focus)Enter and update records in:SalesforceHubSpotAirtableExcel / Google SheetsCross-check entries against:InvoicesContractsCustomer and HR recordsIdentify and fix:Duplicate recordsMissing dataFormatting inconsistenciesData Cleaning & MaintenanceStandardize datasets using:FiltersPivot tablesFormulasApply consistent:Naming conventionsCategoriesData structuresPerform weekly audits to maintain data qualityFile & Record ManagementOrganize and maintain files in:Google DriveDropboxMicrosoft SharePointEnsure all files are:StructuredSearchableVersion-controlledAudit-readyReporting & Cross-Team SupportGenerate daily/weekly reports:Transaction logsStatus updatesData audit summariesSupport:Finance (AR/AP entries)Sales (lead/contact updates)HR (employee records)Compliance & Data SecurityMaintain strict confidentiality of sensitive dataEnsure compliance with:GDPRHIPAACCPAProcess ImprovementIdentify recurring data issuesRecommend:Automation opportunitiesBetter templatesImproved workflowsHelp reduce manual errors over timeWhat Makes You a Strong FitYou notice errors instantlyYou are highly consistent and disciplinedYou are comfortable with repetitive, high-volume workYou take ownership of data accuracyRequired Experience & Skills1–2 years of data entry, clerical, or admin experienceStrong proficiency in:Excel / Google Sheets (filters, pivots, formulas)Experience with CRMs like:Salesforce or HubSpotHigh typing speed with strong accuracyStrong attention to detailNice to Have (Top Candidates)Experience in high-volume environments (finance, e-commerce, healthcare)Basic SQL or scripting knowledgeFamiliarity with data cleaning toolsExposure to compliance-heavy workflowsWhat a Typical Day Looks LikeEnter and update data across CRM and spreadsheetsAudit records for accuracy and completenessClean datasets (duplicates, missing fields, formatting)Cross-check data with source documentsGenerate reports for internal teamsOrganize and maintain digital recordsIn short: You ensure the business can trust its data 100% of the time.Key Metrics (KPIs)Typing accuracy ≥ 98%Error rate < 1%Same-day or next-day data updatesReports delivered on timeClean, structured, audit-ready datasetsWhy This Role Stands OutClear, structured work environmentHigh ownership over data qualityDirect impact on business decisionsOpportunity to grow into:Data AnalystOperations AnalystReporting SpecialistApply NowIf you:Care about precisionWork fast without sacrificing accuracyTake pride in clean, organized dataThis role is a strong fit.
Data Entry Specialist (Excel / CRM / High Accuracy) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems.
This is not just basic data entry.
This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership.
If you’re detail-obsessed and catch mistakes others miss, this role fits you well.
What You’ll Do
Data Entry & Accuracy (Core Focus)
- Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
- Cross-check entries against:
- Invoices
- Contracts
- Customer and HR records
- Identify and fix:
- Duplicate records
- Missing data
- Formatting inconsistencies
Data Cleaning & Maintenance
- Standardize datasets using:
- Filters
- Pivot tables
- Formulas
- Apply consistent:
- Naming conventions
- Categories
- Data structures
- Perform weekly audits to maintain data quality
File & Record Management
- Organize and maintain files in:
- Google Drive
- Dropbox
- Microsoft SharePoint
- Ensure all files are:
- Structured
- Searchable
- Version-controlled
- Audit-ready
Reporting & Cross-Team Support
- Generate daily/weekly reports:
- Transaction logs
- Status updates
- Data audit summaries
- Support:
- Finance (AR/AP entries)
- Sales (lead/contact updates)
- HR (employee records)
Compliance & Data Security
- Maintain strict confidentiality of sensitive data
- Ensure compliance with:
Process Improvement
- Identify recurring data issues
- Recommend:
- Automation opportunities
- Better templates
- Improved workflows
- Help reduce manual errors over time
What Makes You a Strong Fit
- You notice errors instantly
- You are highly consistent and disciplined
- You are comfortable with repetitive, high-volume work
- You take ownership of data accuracy
Required Experience & Skills
- 1–2 years of data entry, clerical, or admin experience
- Strong proficiency in:
- Excel / Google Sheets (filters, pivots, formulas)
- Experience with CRMs like:
- High typing speed with strong accuracy
- Strong attention to detail
Nice to Have (Top Candidates)
- Experience in high-volume environments (finance, e-commerce, healthcare)
- Basic SQL or scripting knowledge
- Familiarity with data cleaning tools
- Exposure to compliance-heavy workflows
What a Typical Day Looks Like
- Enter and update data across CRM and spreadsheets
- Audit records for accuracy and completeness
- Clean datasets (duplicates, missing fields, formatting)
- Cross-check data with source documents
- Generate reports for internal teams
- Organize and maintain digital records
In short:
You ensure the business can trust its data 100% of the time.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate < 1%
- Same-day or next-day data updates
- Reports delivered on time
- Clean, structured, audit-ready datasets
Why This Role Stands Out
- Clear, structured work environment
- High ownership over data quality
- Direct impact on business decisions
- Opportunity to grow into:
- Data Analyst
- Operations Analyst
- Reporting Specialist
Apply Now
If you:
- Care about precision
- Work fast without sacrificing accuracy
- Take pride in clean, organized data
This role is a strong fit.
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Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
