Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business HoursAbout the RoleWe’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.This is not just typing — you will:Validate and clean dataMaintain CRM and system accuracySupport finance, sales, and operationsEnsure records are audit-readyYou are the backbone of data integrity across the business.What You’ll OwnData Entry & Accuracy (Primary Focus)Enter and update records in:SalesforceHubSpotAirtableExcel / Google SheetsCross-check data against:InvoicesContractsCustomer and employee recordsCorrect:ErrorsDuplicatesMissing fieldsData Cleaning & MaintenanceClean and standardize datasets using:FiltersPivot tablesFormulasApply consistent:Naming conventionsFormattingCategorizationPerform regular data audits to ensure qualityFile & Record ManagementOrganize records in:Google DriveDropboxSharePointMaintain:Logical folder structuresVersion controlEnsure all files are easy to find and audit-readyReporting & Cross-Team SupportGenerate daily/weekly reports:Data updatesTransactionsAudit logsSupport:Finance (AR/AP data entry)Sales (lead/contact updates)HR (employee data)Compliance & ConfidentialityHandle sensitive data securely:FinancialPersonalClient informationFollow compliance standards (GDPR, HIPAA, CCPA if applicable)Process ImprovementIdentify recurring data issuesSuggest improvements such as:AutomationBetter templatesImproved workflowsHelp reduce manual errors and inefficienciesWhat Makes You a Strong FitYou have exceptional attention to detailYou catch errors others missYou are fast, accurate, and consistentYou’re comfortable with repetitive, high-volume workYou take ownership of data qualityRequired Experience & Skills1–2 years experience in:Data entryClerical or administrative rolesStrong proficiency in:Excel / Google Sheets(filters, sorting, pivot tables, formulas)Experience with CRMs:Salesforce or HubSpotHigh typing speed and accuracyNice to HaveExperience in high-volume environments:E-commerceFinanceHealthcareLogisticsBasic knowledge of:SQLGoogle Apps ScriptExperience in compliance-heavy industriesWhat a Typical Day Looks LikeInput new records into CRM or spreadsheetsAudit and clean existing dataCross-check entries with source documentsGenerate reports for teamsOrganize and maintain file systemsHandle ad hoc data requestsIn short: You ensure all business data is accurate, clean, and reliable.Key Metrics (KPIs)Typing accuracy ≥ 98%Error rate < 1%Data entry completed within SLA (same day/next day)Reports delivered accurately and on timeClean, well-structured datasetsWhy This Role Stands OutHigh ownership over business-critical dataExposure to multiple departments (finance, sales, HR)Clear performance metricsOpportunity to improve systems and workflowsStrong foundation for growth into operations or analytics rolesInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (timed data entry + error-checking test)Client InterviewOffer & Background VerificationApply NowIf you:Are detail-obsessed and accurateWork fast without compromising qualityTake pride in clean, reliable dataThis role is a strong fit.
Data Entry Specialist (CRM, Excel, Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
We’re hiring a Data Entry Specialist to ensure business data is accurate, clean, and always up to date.
This is not just typing — you will:
- Validate and clean data
- Maintain CRM and system accuracy
- Support finance, sales, and operations
- Ensure records are audit-ready
You are the backbone of data integrity across the business.
What You’ll Own
Data Entry & Accuracy (Primary Focus)
- Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
- Cross-check data against:
- Invoices
- Contracts
- Customer and employee records
- Correct:
- Errors
- Duplicates
- Missing fields
Data Cleaning & Maintenance
- Clean and standardize datasets using:
- Filters
- Pivot tables
- Formulas
- Apply consistent:
- Naming conventions
- Formatting
- Categorization
- Perform regular data audits to ensure quality
File & Record Management
- Organize records in:
- Google Drive
- Dropbox
- SharePoint
- Maintain:
- Logical folder structures
- Version control
- Ensure all files are easy to find and audit-ready
Reporting & Cross-Team Support
- Generate daily/weekly reports:
- Data updates
- Transactions
- Audit logs
- Support:
- Finance (AR/AP data entry)
- Sales (lead/contact updates)
- HR (employee data)
Compliance & Confidentiality
- Handle sensitive data securely:
- Financial
- Personal
- Client information
- Follow compliance standards (GDPR, HIPAA, CCPA if applicable)
Process Improvement
- Identify recurring data issues
- Suggest improvements such as:
- Automation
- Better templates
- Improved workflows
- Help reduce manual errors and inefficiencies
What Makes You a Strong Fit
- You have exceptional attention to detail
- You catch errors others miss
- You are fast, accurate, and consistent
- You’re comfortable with repetitive, high-volume work
- You take ownership of data quality
Required Experience & Skills
- 1–2 years experience in:
- Data entry
- Clerical or administrative roles
- Strong proficiency in:
- Excel / Google Sheets
- (filters, sorting, pivot tables, formulas)
- Experience with CRMs:
- High typing speed and accuracy
Nice to Have
- Experience in high-volume environments:
- E-commerce
- Finance
- Healthcare
- Logistics
- Basic knowledge of:
- Experience in compliance-heavy industries
What a Typical Day Looks Like
- Input new records into CRM or spreadsheets
- Audit and clean existing data
- Cross-check entries with source documents
- Generate reports for teams
- Organize and maintain file systems
- Handle ad hoc data requests
In short:
You ensure all business data is accurate, clean, and reliable.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate < 1%
- Data entry completed within SLA (same day/next day)
- Reports delivered accurately and on time
- Clean, well-structured datasets
Why This Role Stands Out
- High ownership over business-critical data
- Exposure to multiple departments (finance, sales, HR)
- Clear performance metrics
- Opportunity to improve systems and workflows
- Strong foundation for growth into operations or analytics roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + error-checking test)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Are detail-obsessed and accurate
- Work fast without compromising quality
- Take pride in clean, reliable data
This role is a strong fit.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
