Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. HoursPosition Type: Full-Time, Remote Working Hours: U.S. Client Business HoursAbout the RoleAt Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.This is not just a typing role.This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:AccurateCompleteOrganizedAudit-readyIf you are:Extremely detail-orientedOrganized and process-drivenComfortable working with repetitive, high-volume tasksStrong with Excel, CRM systems, and data validationThis role is a strong fit.What You’ll OwnData Entry & Accuracy (Core Responsibility)Enter and update records across:SalesforceHubSpotAirtableMicrosoft ExcelGoogle SheetsCross-check data against:ContractsInvoicesCustomer recordsInternal documentationIdentify and correct:Duplicate entriesMissing informationIncorrect recordsFormatting inconsistenciesData Cleaning & MaintenanceClean and standardize datasets using:FiltersPivot tablesFormulasSorting toolsMaintain consistent formatting and naming conventionsPerform recurring data audits to ensure long-term data integrityFile & Record OrganizationMaintain organized digital records across:Google DriveSharePointDropboxEnsure files are:Properly namedStructuredVersion-controlledEasy to retrieveReporting & Cross-Functional SupportGenerate daily and weekly operational reports including:Data update logsAudit summariesTransaction tracking reportsSupport teams across:SalesFinanceHROperationsCompliance & Data IntegrityMaintain confidentiality of sensitive business and customer dataFollow data handling standards aligned with:GDPRHIPAACCPAInternal compliance proceduresEnsure records remain clean and audit-ready at all timesProcess ImprovementIdentify recurring data quality issuesSuggest improvements to:TemplatesFormsData entry workflowsAutomation opportunitiesHelp reduce manual errors and improve operational efficiency over timeWhat Success Looks LikeData remains accurate, organized, and reliableReports are delivered on time without errorsCRM systems stay clean and up to dateMinimal duplicate or missing recordsTeams can confidently rely on business dataWhat Makes You a Strong FitExtremely detail-oriented and accuracy-focusedOrganized and highly dependableComfortable managing repetitive, process-driven workAble to work independently with minimal supervisionStrong sense of ownership over data qualityRequirements (Must-Have)Experience1–2 years of experience in:Data entryAdministrative supportClerical operationsData management rolesCore SkillsStrong proficiency with:Microsoft ExcelGoogle SheetsExperience using:SalesforceHubSpotAirtableSimilar CRM systemsStrong typing speed and accuracyAbility to manage high-volume data updates efficientlyStrong written English communicationNice to HaveExperience in:HealthcareFinanceLogisticsE-commerceCompliance-heavy industriesExposure to:Basic SQLGoogle Apps ScriptData automation toolsWhat a Typical Day Looks LikeUpdate records across CRM systems and spreadsheetsAudit datasets for accuracy and completenessCross-check records against source documentsGenerate reports for internal departmentsOrganize and maintain digital documentationSupport teams with operational data requestsIn short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.Key Metrics (KPIs)Typing accuracy ≥ 98%Error rate below 1%Same-day or next-day completion of updatesTimely and accurate reportingClean, structured, audit-ready datasetsWhy This Role Stands OutHigh ownership of business-critical operational dataClear expectations and measurable performance metricsCross-functional exposure across sales, finance, HR, and operationsOpportunity to grow into:Operations rolesReporting rolesCRM administrationData operations positionsInterview ProcessInitial Phone ScreenVideo Interview with Pavago RecruiterPractical Task (timed data entry + accuracy assessment)Client InterviewOffer & Background VerificationApply NowIf you:Take pride in clean, accurate workThrive in structured, execution-focused environmentsCatch small details others missEnjoy keeping systems organized and reliableThis is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.
Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours
About the Role
At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.
This is not just a typing role.
This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:
- Accurate
- Complete
- Organized
- Audit-ready
If you are:
- Extremely detail-oriented
- Organized and process-driven
- Comfortable working with repetitive, high-volume tasks
- Strong with Excel, CRM systems, and data validation
This role is a strong fit.
What You’ll Own
Data Entry & Accuracy (Core Responsibility)
- Enter and update records across:
- Salesforce
- HubSpot
- Airtable
- Microsoft Excel
- Google Sheets
- Cross-check data against:
- Contracts
- Invoices
- Customer records
- Internal documentation
- Identify and correct:
- Duplicate entries
- Missing information
- Incorrect records
- Formatting inconsistencies
Data Cleaning & Maintenance
- Clean and standardize datasets using:
- Filters
- Pivot tables
- Formulas
- Sorting tools
- Maintain consistent formatting and naming conventions
- Perform recurring data audits to ensure long-term data integrity
File & Record Organization
- Maintain organized digital records across:
- Google Drive
- SharePoint
- Dropbox
- Ensure files are:
- Properly named
- Structured
- Version-controlled
- Easy to retrieve
Reporting & Cross-Functional Support
- Generate daily and weekly operational reports including:
- Data update logs
- Audit summaries
- Transaction tracking reports
- Support teams across:
Compliance & Data Integrity
- Maintain confidentiality of sensitive business and customer data
- Follow data handling standards aligned with:
- GDPR
- HIPAA
- CCPA
- Internal compliance procedures
- Ensure records remain clean and audit-ready at all times
Process Improvement
- Identify recurring data quality issues
- Suggest improvements to:
- Templates
- Forms
- Data entry workflows
- Automation opportunities
- Help reduce manual errors and improve operational efficiency over time
What Success Looks Like
- Data remains accurate, organized, and reliable
- Reports are delivered on time without errors
- CRM systems stay clean and up to date
- Minimal duplicate or missing records
- Teams can confidently rely on business data
What Makes You a Strong Fit
- Extremely detail-oriented and accuracy-focused
- Organized and highly dependable
- Comfortable managing repetitive, process-driven work
- Able to work independently with minimal supervision
- Strong sense of ownership over data quality
Requirements (Must-Have)
Experience
- 1–2 years of experience in:
- Data entry
- Administrative support
- Clerical operations
- Data management roles
Core Skills
- Strong proficiency with:
- Microsoft Excel
- Google Sheets
- Experience using:
- Salesforce
- HubSpot
- Airtable
- Similar CRM systems
- Strong typing speed and accuracy
- Ability to manage high-volume data updates efficiently
- Strong written English communication
Nice to Have
- Experience in:
- Healthcare
- Finance
- Logistics
- E-commerce
- Compliance-heavy industries
- Exposure to:
- Basic SQL
- Google Apps Script
- Data automation tools
What a Typical Day Looks Like
- Update records across CRM systems and spreadsheets
- Audit datasets for accuracy and completeness
- Cross-check records against source documents
- Generate reports for internal departments
- Organize and maintain digital documentation
- Support teams with operational data requests
In short:
You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.
Key Metrics (KPIs)
- Typing accuracy ≥ 98%
- Error rate below 1%
- Same-day or next-day completion of updates
- Timely and accurate reporting
- Clean, structured, audit-ready datasets
Why This Role Stands Out
- High ownership of business-critical operational data
- Clear expectations and measurable performance metrics
- Cross-functional exposure across sales, finance, HR, and operations
- Opportunity to grow into:
- Operations roles
- Reporting roles
- CRM administration
- Data operations positions
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (timed data entry + accuracy assessment)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Take pride in clean, accurate work
- Thrive in structured, execution-focused environments
- Catch small details others miss
- Enjoy keeping systems organized and reliable
This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
