Data Entry Specialist

Job description

# Data Entry Specialist > Pavago · Mexico (Remote) · — · Posted 2026-06-12 **Workplace:** remote ## Description ### **Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours ### **About the Role** At Pavago, one of our clients is hiring a **Data Entry Specialist** to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools. This is not just a typing role. This is a **data accuracy and quality control position** where attention to detail is critical. You will be responsible for ensuring records remain: - Accurate - Complete - Organized - Audit-ready If you are: - Extremely detail-oriented - Organized and process-driven - Comfortable working with repetitive, high-volume tasks - Strong with Excel, CRM systems, and data validation This role is a strong fit. ### **What You’ll Own** ### **Data Entry & Accuracy (Core Responsibility)** - Enter and update records across: - Salesforce - HubSpot - Airtable - Microsoft Excel - Google Sheets - Cross-check data against: - Contracts - Invoices - Customer records - Internal documentation - Identify and correct: - Duplicate entries - Missing information - Incorrect records - Formatting inconsistencies ### **Data Cleaning & Maintenance** - Clean and standardize datasets using: - Filters - Pivot tables - Formulas - Sorting tools - Maintain consistent formatting and naming conventions - Perform recurring data audits to ensure long-term data integrity ### **File & Record Organization** - Maintain organized digital records across: - Google Drive - SharePoint - Dropbox - Ensure files are: - Properly named - Structured - Version-controlled - Easy to retrieve ### **Reporting & Cross-Functional Support** - Generate daily and weekly operational reports including: - Data update logs - Audit summaries - Transaction tracking reports - Support teams across: - Sales - Finance - HR - Operations ### **Compliance & Data Integrity** - Maintain confidentiality of sensitive business and customer data - Follow data handling standards aligned with: - GDPR - HIPAA - CCPA - Internal compliance procedures - Ensure records remain clean and audit-ready at all times ### **Process Improvement** - Identify recurring data quality issues - Suggest improvements to: - Templates - Forms - Data entry workflows - Automation opportunities - Help reduce manual errors and improve operational efficiency over time ### **What Success Looks Like** - Data remains accurate, organized, and reliable - Reports are delivered on time without errors - CRM systems stay clean and up to date - Minimal duplicate or missing records - Teams can confidently rely on business data ### **What Makes You a Strong Fit** - Extremely detail-oriented and accuracy-focused - Organized and highly dependable - Comfortable managing repetitive, process-driven work - Able to work independently with minimal supervision - Strong sense of ownership over data quality ### **Requirements (Must-Have)** ### **Experience** - 1–2 years of experience in: - Data entry - Administrative support - Clerical operations - Data management roles ### **Core Skills** - Strong proficiency with: - Microsoft Excel - Google Sheets - Experience using: - Salesforce - HubSpot - Airtable - Similar CRM systems - Strong typing speed and accuracy - Ability to manage high-volume data updates efficiently - Strong written English communication ### **Nice to Have** - Experience in: - Healthcare - Finance - Logistics - E-commerce - Compliance-heavy industries - Exposure to: - Basic SQL - Google Apps Script - Data automation tools ### **What a Typical Day Looks Like** - Update records across CRM systems and spreadsheets - Audit datasets for accuracy and completeness - Cross-check records against source documents - Generate reports for internal departments - Organize and maintain digital documentation - Support teams with operational data requests **In short:** You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems. ### **Key Metrics (KPIs)** - Typing accuracy ≥ 98% - Error rate below 1% - Same-day or next-day completion of updates - Timely and accurate reporting - Clean, structured, audit-ready datasets ### **Why This Role Stands Out** - High ownership of business-critical operational data - Clear expectations and measurable performance metrics - Cross-functional exposure across sales, finance, HR, and operations - Opportunity to grow into: - Operations roles - Reporting roles - CRM administration - Data operations positions ### **Interview Process** - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (timed data entry + accuracy assessment) - Client Interview - Offer & Background Verification ### **Apply Now** If you: - Take pride in clean, accurate work - Thrive in structured, execution-focused environments - Catch small details others miss - Enjoy keeping systems organized and reliable This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy. ## Apply [Apply at Pavago](https://apply.workable.com/pavago/j/AB3D25320E/apply) --- Powered by [Workable](https://www.workable.com)