Data Systems & Analytics Manager

Job description

The Data Systems & Analytics Manager supports KIPP Tulsa Public Charter Schools by ensuring that student data systems, reporting processes, and data tools are accurate, reliable, accessible, and useful to school and organizational leaders. This role serves as the primary administrator and support contact for key student information and educational technology systems across KIPP Tulsa's schools. The Data Systems & Analytics Manager is responsible for maintaining data quality, supporting required reporting and compliance activities, developing and maintaining dashboards and reports, and helping staff effectively use data and technology systems. The ideal candidate is highly organized, detail-oriented, technically proficient, and able to translate data into clear and actionable information for a variety of audiences. This position works collaboratively with school leaders, operations staff, instructional teams, external partners, and other members of the KIPP Tulsa team. Key Responsibilities Data Systems Management & Support Serve as KIPP Tulsa's primary administrator and point of contact for designated student information, assessment, attendance, behavior, demographic, gradebook, and other educational technology systems. Manage the collection, maintenance, and quality of student data across designated systems. Maintain appropriate user accounts, access roles, permissions, and data security practices within assigned systems. Support the accuracy of student course schedules, enrollments, demographic information, attendance records, grades, and other student information. Coordinate and support annual and recurring processes related to master scheduling, report cards, student enrollment, and other data-dependent school operations. Troubleshoot system and data issues for school and organizational staff and coordinate with vendors or other partners when additional technical support is required. Manage relationships with designated data and educational technology vendors, including communicating system updates, changes, and scheduled downtime to appropriate stakeholders. Develop and maintain procedures and documentation related to system use, data entry, data maintenance, and data quality. Provide onboarding, training, and ongoing support to staff members who use assigned systems. Identify opportunities to improve the efficiency and reliability of data systems and related processes. Student Data Compliance & Reporting Coordinate recurring student data reporting and data requests for internal and external stakeholders, including school leaders, authorizers, grant partners, the KIPP Foundation, and other approved partners. Ensure assigned reports and data submissions are completed accurately and within established deadlines. Develop and maintain calendars, procedures, and quality-control processes for recurring data and reporting requirements. Conduct routine data audits to identify missing, inconsistent, or inaccurate information and work with appropriate staff to resolve discrepancies. Maintain documentation of reporting requirements, definitions, processes, and submission procedures. Support KIPP Tulsa's compliance with applicable student data privacy, confidentiality, and records-management requirements. Respond to approved school-level, student-level, and organizational data requests in a timely and accurate manner. Reporting, Dashboards & Data Analysis Develop, maintain, and improve recurring reports and dashboards that provide school and organizational leaders with timely access to key information. Use reporting and visualization tools, including Tableau or similar platforms, to present information in clear and accessible formats. Analyze student achievement, attendance, enrollment, behavior, demographic, and other organizational data to identify patterns, trends, and areas requiring attention. Regularly monitor key organizational and school-level metrics and communicate significant changes or trends to appropriate stakeholders. Translate data findings into clear summaries, observations, and actionable information for audiences with varying levels of data expertise. Partner with school and organizational leaders to understand reporting needs and develop practical data solutions. Gather feedback from end users and continuously improve reports, dashboards, and other data products. Support the development and maintenance of a centralized location where staff can access commonly used reports and dashboards. Maintain documentation of reporting methodologies, data definitions, and analytical processes to promote consistency and accuracy. Maintain working knowledge of KIPP Tulsa's primary data sources and incorporate system or reporting changes into existing reports and processes. Data Quality, Integration & Infrastructure Support Collaborate with internal and external partners to maintain accurate connections between KIPP Tulsa's student information systems, reporting tools, and other approved data sources. Develop a working understanding of KIPP Tulsa's data structure and system integrations to support data-quality investigations and reporting needs. Monitor data transfers and integrations for common errors or inconsistencies and coordinate resolution when issues are identified. Support the maintenance of centralized organizational data resources, including data warehouses or other consolidated reporting environments, as applicable. Assist with testing system updates, integrations, reports, and new features before implementation. Document common data flows, system relationships, troubleshooting procedures, and recurring data-quality issues. Escalate complex database, integration, or infrastructure issues to appropriate technical partners when necessary. Data Use & Organizational Support Build positive working relationships with school leaders, teachers, operations staff, and organizational team members to understand their data and systems needs. Help stakeholders identify the appropriate data, reports, or systems to answer operational and instructional questions. Provide training and support to increase staff confidence in accessing, interpreting, and appropriately using organizational data. Support school leaders in using available data to monitor student outcomes and inform planning and decision-making. Participate in cross-functional conversations related to data, accountability, compliance, operations, and organizational performance. Gather feedback from stakeholders regarding current and future reporting and system needs and communicate recommendations to appropriate organizational leaders. Contribute to the continuous improvement of KIPP Tulsa's data practices, reporting processes, and systems. Core Competencies The successful candidate will demonstrate: Data Accuracy & Attention to Detail: Maintains high standards for the completeness, consistency, and reliability of organizational data. Systems Thinking: Understands how systems, processes, and data sources connect and identifies opportunities to improve workflows. Problem Solving: Investigates issues, identifies root causes, and develops practical solutions. Customer Service: Provides responsive and solutions-oriented support to school and organizational staff. Communication: Makes complex information understandable and communicates effectively with technical and nontechnical audiences. Project Management: Organizes multiple priorities, manages recurring processes, and consistently meets deadlines. Continuous Improvement: Seeks feedback and identifies opportunities to make systems, reports, and processes more effective. Collaboration: Builds productive relationships and works effectively across teams and schools. Required Bachelor's degree or equivalent combination of education and relevant professional experience. Experience working in a K–12 school, charter school, school district, or education-focused organization. Experience working with data systems, student information systems, databases, reporting platforms, or similar technology systems. Demonstrated ability to organize, validate, analyze, and communicate data accurately. Strong proficiency with spreadsheets, including Microsoft Excel and/or Google Sheets. Experience developing reports, dashboards, or data visualizations. Ability to troubleshoot technology and data issues and determine when escalation is necessary. Strong attention to detail and commitment to data accuracy. Ability to manage multiple recurring deadlines and projects simultaneously. Strong written and verbal communication skills. Ability to explain technical or data-related concepts to individuals with varying levels of technical expertise. Demonstrated commitment to maintaining confidentiality and appropriately handling sensitive student and organizational information. Preferred Experience administering a student information system such as PowerSchool or a comparable platform. Experience with Tableau, Power BI, or another data visualization platform. Familiarity with student assessment, attendance, enrollment, scheduling, gradebook, or accountability systems. Experience supporting state, authorizer, grant, or other compliance reporting. Familiarity with databases, SQL, data warehouses, system integrations, or automated data processes. Experience providing technology or data training to adult users. All your information will be kept confidential according to EEO guidelines. Compensation and Benefits: This is a Full-Time, 12-month position. The salary range for the Data Systems & Analytics Manager is $55,000–$65,000 annually, commensurate with experience and qualifications. Employees are eligible to participate in employer benefits, including health, dental, life, accidental death and dismemberment, short-term and long-term disability, and participation in Oklahoma Teacher Retirement plans. As an equal opportunity employer, KIPP Tulsa does not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations. About KIPP Tulsa KIPP Tulsa is part of a national network of free, open-enrollment, college-preparatory charter schools with a track record of preparing students in educationally underserved communities for success in college and life. Together with families and communities, KIPP Tulsa Public Charter Schools works to create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career, and beyond - so they can lead fulfilling lives and build a more just world. We are a 6th through 12th-grade school located in north Tulsa. We are part of a national network of free, open-enrollment, college-preparatory charter schools with a track record of preparing students in educationally underserved communities for success in life. KIPP Tulsa opened its first school, KIPP Tulsa College Prep, in 2005 with approximately 90 fifth-grade students. Today, KIPP Tulsa has grown to serve 6th through 12th-grade students and currently educates approximately 600 students. We Are a Team & Family At KIPP Tulsa, every team member plays an important role in creating schools where students are known, supported, challenged, and prepared to pursue the paths they choose—college, career, and beyond. Behind every strong school is reliable information that helps educators understand what students need, leaders make informed decisions, and teams take action. As the Data Systems & Analytics Manager, you will help ensure KIPP Tulsa has accurate, accessible, and actionable data to support our students and schools. You will serve as a trusted partner across the organization, managing critical data systems, strengthening data quality, developing reports and dashboards, supporting compliance and reporting requirements, and helping staff confidently use data to make decisions. Your work will connect people, systems, and information so that our schools can spend less time searching for answers and more time acting on what our students need. Why You'll Love Working as a Data Systems & Analytics Manager at KIPP Tulsa You'll Make Data Work for People Data is only valuable when people can understand it and use it. As the Data Systems & Analytics Manager, you will help transform information from KIPP Tulsa's student information systems, assessments, attendance systems, gradebooks, and other platforms into useful reports, dashboards, and insights. You will work with school and organizational leaders to understand the questions they are trying to answer and help ensure they have timely, accurate information to make informed decisions. Whether a principal is monitoring student attendance, an instructional leader is reviewing academic performance, or an organizational leader is preparing information for the Board, you will help turn data into information people can use. You'll Be a Trusted Owner of Our Data Systems Our schools rely on multiple technology platforms every day, and those systems need someone who understands how they work together. You will serve as a primary administrator and point of contact for KIPP Tulsa's student information and data systems. You will help manage system access, troubleshoot issues, maintain accurate information, communicate system changes, support staff, and coordinate with vendors when additional technical assistance is needed. From enrollment and course schedules to attendance, grades, assessments, and reporting, your work will help ensure the systems our schools depend on are reliable and accurate. You'll Protect the Integrity of Our Data Accurate data is essential to strong decision-making and effective school operations. You will help establish processes that ensure KIPP Tulsa's student and organizational data is complete, consistent, timely, and accurate. You'll conduct data-quality checks, investigate discrepancies, document procedures, and partner with staff to resolve issues at their source. You will also help ensure that sensitive student and organizational information is handled responsibly by maintaining appropriate system access and supporting strong data privacy and security practices. Your attention to detail will help build trust in the information our teachers, school leaders, families, Board members, funders, authorizers, and partners rely upon. You'll Turn Information Into Insight You won't simply produce reports—you'll help people understand what the information means. You will develop and maintain reports, dashboards, and data visualizations that make important information easier to access and understand. You will regularly review key student and organizational metrics, identify meaningful patterns and trends, and help leaders determine where additional attention may be needed. Most importantly, you will communicate data in ways that meet people where they are. Whether you're supporting a teacher, principal, operations team member, executive leader, or Board member, you'll tailor information so that it is clear, relevant, and actionable. You'll Help Our Team Meet Critical Reporting Responsibilities Schools are responsible for providing accurate and timely information to many different stakeholders. You will coordinate recurring data requests and reporting requirements for internal teams, authorizers, grant partners, the KIPP Foundation, and other approved stakeholders. You'll help establish calendars, processes, documentation, and quality checks that allow KIPP Tulsa to meet these responsibilities accurately and on time. Rather than waiting until a deadline approaches, you'll help build systems and routines that make accurate reporting part of how we operate every day. You'll Be a Problem Solver When something doesn't look right, you'll want to understand why. A student may appear in the wrong course. A dashboard may not match the source system. A staff member may lose access to a platform. An integration may stop transferring information correctly. A school leader may need information that doesn't yet exist in an established report. You'll investigate the issue, identify the root cause, determine what can be resolved directly, and know when to engage a vendor or technical partner for additional support. We are looking for someone who approaches problems with curiosity, persistence, attention to detail, and a commitment to finding practical solutions. You'll Help Build a Culture of Data Use Strong data systems are important, but they only make a difference when people know how to use them. You will help teachers, school leaders, and organizational staff become more confident using KIPP Tulsa's systems, reports, and dashboards. You'll provide training, develop resources and documentation, answer questions, and help stakeholders identify the right information to support their work. You'll listen to what users need, gather feedback, and continuously improve the tools and processes available to them. Over time, your work will help strengthen a culture where data is not simply something we collect or report—it is something we use to learn, improve, and take action. You'll Connect Systems Across KIPP Tulsa Student information does not live in just one place. Enrollment, attendance, assessments, behavior, grades, and other information may move across multiple systems before reaching the reports and dashboards our teams use. You will develop a strong understanding of how KIPP Tulsa's systems and data sources connect. You'll help monitor data quality across those connections, troubleshoot common issues, document processes, and collaborate with technical partners on more complex integrations and data infrastructure needs. Your work will help create a more connected data environment where staff can spend less time reconciling information across systems and more time using it. You'll Build Relationships Across KIPP Tulsa This is not a role that succeeds by working with spreadsheets and systems alone. You will build relationships with teachers, school operations teams, principals, instructional leaders, organizational staff, external partners, and vendors. You'll learn how different teams use information, understand their challenges, and identify opportunities for data and technology to make their work easier and more effective. You'll become a trusted partner—someone teammates can turn to when they have a question about a system, need help understanding a report, discover a data-quality issue, or need information to make an important decision. You'll Never Stop Growing Data systems, technology, and the needs of our schools will continue to evolve—and so will this position. You'll have opportunities to deepen your skills in student information systems, data visualization, reporting, data quality, system integrations, project management, and data analysis while working alongside colleagues and partners committed to continuous improvement. You'll also gain a unique view of how academic, operational, and organizational systems come together to support students. For someone interested in growing within data, technology, analytics, school operations, or organizational leadership, this role provides the opportunity to build both technical expertise and a deep understanding of how schools operate. You'll Help Build Futures Without Limits Much of the work behind strong data systems happens behind the scenes, but its impact reaches classrooms every day. When attendance information helps a team identify a student who needs support, when assessment results help educators adjust instruction, when accurate enrollment data ensures students are placed in the right courses, or when a dashboard helps a school leader recognize an emerging trend, data becomes more than numbers—it becomes a tool for action. As the Data Systems & Analytics Manager, you will help ensure KIPP Tulsa has the systems, information, and insights necessary to make better decisions for students. Every system you strengthen, report you improve, data issue you resolve, and teammate you empower contributes to our larger mission: preparing students with the skills and confidence to pursue the paths they choose—college, career, and beyond—and helping build a future without limits.