Defect Management Coordinator

Job description

Join DayOne – Shaping the Future of Data Infrastructure DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter. Role Summary We are seeking a proactive and detail-oriented Defect Management Coordinator ​ to support the defect rectification and punch list management for our construction projects. Reporting to the Defect Manager, you will be responsible for coordinating defect identification, tracking, contractor follow-up, and documentation across all disciplines to ensure works are completed in compliance with specifications and are ready for commissioning and handover. Key Responsibilities 1. Defect Identification & Tracking Assist in conducting regular defect inspections during the construction and commissioning phases. Establish and maintain the project defect register , ensuring accurate status tracking, priority classification, and closure timelines. Classify defects by severity, location, and impact on safety, quality, and project schedule. 2. Rectification Coordination Liaise with main contractors and subcontractors to ensure timely submission of rectification plans. Coordinate on-site repair and rework activities, ensuring alignment with project schedules and quality standards. Arrange and witness re-testing or re-inspection of areas where defects have been rectified. 3. Quality Assurance & Compliance Support Verify that defect rectification works comply with approved drawings, specifications, and client requirements. Assist in carrying out random quality checks on completed works to identify potential issues early. Support internal and external quality audits by providing defect reports and closure evidence. 4. Stakeholder Communication & Reporting Act as a coordination point between the project team, consultants, contractors, and clients on defect-related matters. Participate in defect review meetings and prepare minutes, highlighting open items and responsible parties. Provide regular defect status reports and trend analysis to the project management team. 5. Documentation & Handover Support Ensure proper filing of defect reports, inspection photos, test results, and as-built mark-ups. Assist in preparing final handover documentation, including operation & maintenance manuals and warranty information. Verify that all punch list items are fully resolved and formally closed prior to project handover. 6. Continuous Improvement Support Collect data on recurring defects and assist in root cause analysis under guidance. Provide feedback to the project team on lessons learned and best practices for defect prevention. Qualifications & Experience Education Diploma or Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or a related discipline. Experience Minimum 4–6 years ​ of experience in construction defect management, quality control, or site coordination. Experience in large-scale commercial, industrial, or mission-critical projects ​ is preferred. Prior exposure to projects in Malaysia or Southeast Asia ​ is an advantage. Technical Knowledge Good understanding of construction processes, drawings, and specifications across multiple disciplines. Familiar with inspection procedures, punch listing, and defect tracking methods. Certifications (Preferred) Certification in Quality Control / Quality Management (e.g., CQC, CCQM) is an advantage. LEED Green Associate, PMP, or equivalent credentials are a plus. DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.