Department Assistant

Job description

POSITION OVERVIEW The Department Assistant, Property Management will focus exclusively on supporting the Director of Property Management & assigned Stream Market within property management in various capacities including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees. RESPONSIBILITIES Support annual audits of Property Managers for SOC1 compliance. Organize and coordinate specific property information to be tracked. Assist with onboarding of new properties to be managed by Stream. Assist with coordinating New Hire items. Assist with marketing materials for the Property Management team. Coordination of events and meetings as needed. Administrative support of Director as needed. Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately. Maintain the electronic filing system. Maintain current information on properties under management. Collect, log and track information on properties necessary to track total square footage managed, team allocations, electricity contracts, deadline trackers, etc. Coordinate meetings, schedules appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with PM teams) Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication. Follow up with PM teams regarding pending items – Trackers: OPE, Budgets, Utilities, etc.... Assist with recognition of work anniversaries and birthdays. Create and find content for newsletters and bulletins. Ensure the team organizational chart is updated. Bachelor’s Degree preferred. 3-5 years' work experience in similar field and/or job role. Including but not limited to prior administrative or office management experience. Strong verbal and written communication skills; prior experience communicating with employees and/or vendors in a professional, courteous environment. Proficiency in Microsoft Office, particularly Excel Organized, possess self-initiative, be goal oriented and proactive, and have excellent communication skills. Good organizational skills Attention to detail. Prior project management experience is preferred. Assist with scheduling and arranging appointments for Director of Property Management team. Establishing processes and procedures along with creating defined workflows for department efficiencies. Desire and ambition to learn and grow in Stream’s property management department. Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate Skills- anticipating and proactively determining the needs of others and willingness to collaborate with others. Once you have completed your application, you will receive an email from with a link to the Culture Index survey, which will help us gain a better understanding of your strengths and motivational drives. Please search for the " Department Assistant " position in the Culture Index portal. We kindly request that you set aside 10 uninterrupted minutes within 48 hours of submitting your application. ________________________________________________________ #LI-Onsite, #LI-VS1 Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons. To apply for a position, please visit our website at ABOUT STREAM REALTY PARTNERS Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit and follow Stream on LinkedIn , Instagram , X and Facebook . IMMEDIATE IMPACT. MEANINGFUL CAREER. At Stream, we know our success begins and ends with our people. It is the reason we work hard to attract and retain the best and brightest talent. From day one, you will be an integral member of our high-caliber, collaborative team. We will empower you to apply your energy, expertise, and creativity to meet our client’s needs while instilling you with unsurpassed market knowledge and development opportunities to succeed. When you join Stream, you won’t simply start a new job—you will build a meaningful and impactful career.