DEPUTY PORTFOLIO MANAGER

Job description

PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION. The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. Our Wastewater Capital Program (WWCP) staff oversees the design and construction of all major capital projects for the Bureau of Wastewater Treatment (BWT). Current projects include upgrades for sustainability, resiliency, and state of good repair improvements (e.g. main sewage pump system upgrades, solids handling facility upgrades, power system improvements, combined sewer overflow abatement projects and pump station rehabilitation.) WWCP is a team of project managers and engineers who deliver projects with an emphasis on environmental health and safety, quality, schedule, budget, and client service. BEDC seeks to hire an Administrative Project Manager M3 to be the Deputy Portfolio Manager (PM) overseeing the administration and operation of a significant subset of projects within Wastewater Capital Program directorate in Queens, NY. The Deputy Portfolio Manager will support the PM managing a portfolio of in-City Wastewater Capital Program projects including: wastewater pump station rehabilitation, Gowanus Canal Superfund CSO Facilities design and construction, , and state of good repair upgrades at various WRRFs. A portfolio typically consists of a dozen large-scale capital projects in various stages of planning, design and construction with an aggregate value of $1 Billion or more. The Deputy PM will manage assigned projects, while also overseeing AM staff managing projects within the same program or project groups. While assigned projects will change as existing projects are closed out and new projects are initiated, typical assigned projects include time-sensitive work on various consent orders, structural improvements and upgrades of main sewage pumping, power distribution, solids handling, and process systems at Wastewater Resource Recovery Facilities; rehabilitation of wastewater pump stations; rehabilitation of docks and resiliency-related improvements. The Deputy PM will direct the oversight of the planning, design and construction of major capital construction projects for a program that will allow the DEP to meet its wastewater treatment requirements into the future. The selected candidate will be responsible for the achievement of project goals and milestones, ensuring that all prepared schedules, reports, and work products conform to the scope of work. In addition, the Deputy PM will support the preparation, negotiation, and processing of appropriate modifications to Consultant Contract scope, cost, and schedule for successful project completion. The selected candidate must ensure that Environmental Health & Safety is incorporated throughout the project lifecycle and must be focused on client service to the operating bureaus. The selected candidate will be responsible for the implementation of all project delivery procedures and coordination with all the bureau support divisions, such as the Project Controls Group (Schedule & Cost), Permit Resource Division, Sustainability, Contracts Support, etc. The Deputy PM must be capable of quickly recognizing what is required for a major capital construction project and providing the sustained effort necessary to see the project through from conception to completion. The selected candidate will also be responsible for continuous monitoring of key performance indicators with respect to Scope, Schedule, Budget, and other project performance metrics. Deputy PM will oversee delivery of a major program or group of projects within a portfolio. The selected candidate will also serve as Acting Portfolio Manager in the absence of the Portfolio Manager and will participate in bureau-wide programs/initiatives (e.g., RFP template development, SOP ownership, curriculum development/presentations for PM Training). The Deputy PM will support other initiatives or issue resolution within the portfolio, directorate, or bureau. The Deputy PM will perform program/project delivery tasks requiring more experience, resolve and keep watch over interrelated issues and schedules, and delegate less complex project management tasks to their AM/project support staff. Deputy PM will ensure close coordination, consistency, and communication within the portfolio. Under the direction of the PM, Deputy PM may serve as the construction lead responsible on portfolio projects in design to ensure constructability and provide recommendations on potential construction methods as well as sequencing. The selected candidate will evaluate and recommend cost-effective alternatives to meet project goals balancing scope, cost, and schedule constraints and may be tasked to deep dive into challenged projects to prevent further slippage or limit monetary exceedances. The selected candidate must be able to demonstrate critical thinking skills and effective independent data analysis. The position requires excellent oral and written communication skills, ability to meet deadlines, and an ability to be flexible in assignment of work responsibilities. The selected candidate may be required to work extended days from time to time. The selected candidate will also be required to perform fieldwork, which may require standing, and walking on uneven surfaces, steep slopes, stairs, in all weather conditions. The Deputy Portfolio Manager will report directly to the Portfolio Manager. ****Only applicants who are permanent Civil Service Administrative Project Managers are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Project Managers, please do not apply to this position as you will not be considered for an interview.**** PREFERRED SKILLS - Minimum experience of 5 years as an Accountable Manager or equivalent overseeing capital project delivery on wastewater projects. - Experience using formal project delivery SOPs and methodology for major project capital construction. - Validated competence in project management through PMI certification, completion of AM training or equivalent. - Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software and Project Scheduling Software. - Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for wastewater treatment facilities. - Knowledge of design and construction industry standards and practices as well as a strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks. - Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives. - Experience in writing and reviewing contract specifications for major public works projects. - This position may require operation of a motor vehicle to perform site visits, equipment testing, inspections, and to attend meetings with project stakeholders. ADDITIONAL INFORMATION: ****Only applicants who are permanent Civil Service Administrative Project Managers are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Project Managers, please do not apply to this position as you will not be considered for an interview.**** DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job. This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program. We appreciate your interest and thank all applicants who apply, but only candidates under consideration will be contacted. All appointments are subject to Office of Management and Budget (OMB) approval. To Apply: To apply click "Apply Now" ADMINISTRATIVE PROJECT MANAGER - 83008 1. A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or 2. A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or 3. Education and/or experience equivalent to "1" or "2" above. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) An accredited Master's degree in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Landscape Architect. However, all candidates must have the two years of the administrative, managerial, executive, or supervisory experience as described in "1" above. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.