Development Coordinator, Internal Communications

Job description

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Mass General Brigham Development Office represents a team of 450+ vibrant, collaborative, and skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders, and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries, and a hybrid flexible work schedule. To Apply: Applications must include a current resume and a cover letter detailing applicable experience and accomplishments. Qualifications The Development Coordinator is a programmatic support role within the Mass General Brigham Development Office. With appropriate guidance, the Coordinator handles several important functions for the Internal Communications team, including assisting with logistics for the weekly employee newsletter, intranet posts, leadership communications, staff activities, and the All Staff meeting. This role requires basic content management, web, email, marketing, and design work, as well as administrative tasks including calendar management and scheduling, data entry, preparations and follow-up for meetings and events, managing business expenses, among others. Responsibilities Manage meeting scheduling, logistics, room booking, printing, and day-of activities for the monthly Development All Staff meeting. Coordinate scheduling, prepare agendas and materials, take notes, and organize follow-up actions for meetings, presentations, and seminars. Write, proof, and/or edit documents, including the employee newsletter, leadership correspondence, speaking points, email communications, and staff updates. Manage Internal Communications calendar and inbox; interpret information necessary to draft responses as needed. Create announcement and resource posts on the employee Intranet as needed and create the employee newsletter within our content management system on a weekly basis. Track deliverables and timelines for ongoing Internal Communications activities. Maintain and organize files. Save documents and keep records. Gather and record data and action items in databases and internal files, ensuring thorough documentation of fundraising activity and results. Assist in building slide decks, pulling reports, creating photo slideshows, and analyzing data. Assist with daily administrative activities as needed. Submit employee expenses and vendor invoices. Troubleshoot and resolve potential conflicts to assist the Internal Communications team, thereby supporting the entire Development office. Qualifications High School Diploma required and 1-2 years of experience in a customer service or relationship-building role. Bachelor's degree preferred. In addition, the ideal candidate will possess the following skills, abilities and competencies: Strong verbal and written communication skills Highly organized, with time management, problem solving and project management skills Command of Microsoft Office (Word, PowerPoint, Excel, SharePoint and Outlook) and content management systems, or the ability to learn them quickly Competency using videoconferencing platforms (Zoom and Teams preferred), or the ability to learn them quickly Proficiency with data entry or data management in a database Attention to detail, creativity and strong work ethic Desire and motivation to learn about the organization, fundraising, and communications/marketing Emotional intelligence and awareness of personal work styles in self and others Adaptability and flexibility in times of shifting priorities Ability to work collaboratively with diverse audiences Mission driven, desire to make an impact Additional Job Details (if applicable) The target salary range for this position is $50,000 - $53,000. Final offers will be based on the candidate's experience and internal equity. Remote Type Hybrid Work Location 399 Revolution Drive Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.81 - $28.30/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.