DG BOSS: Administrative Assistant (FN)

Job description

Title: DG BOSS: Administrative Assistant (FN) Plans, directs and organizes all food service administrative activities. Responsible for preparing correspondence, typing inter-office memos, naval messages, the master menu, work orders and work requests. Prepares personnel action notices for transfer, promotions, regular and compassionate leave, job vacancy, end of contract notices, contract renewal, job descriptions, disciplinary action requests, letters of intent to prescribe disciplinary actions and award recommendations. Coordinates actions with the Operations office and Admin/Human Resources office for scheduled annual home leave, new hire status, and compassionate leave. Schedules for new hires for medical appointments, photo sessions, food service orientation briefings, food service sanitation test scheduling and receiving proper uniforms. Accomplishes sanitation reports for all food service activities including the galley, warehouse and prepares the appropriate responses to the proper medical authority. Maintains, tracks, and monitors medical certification for compliance, up-to-date certificates, and activity calendars for food service events such as special meals, special events, contract modifications, unit Standard Operation Procedures (SOP’s), continuity records and unit photo historical files. Prepare required reports such as contract narratives using Microsoft Word and Microsoft Excel, orders and maintains office supplies, records, screens and prepares personnel timecards for submittal to Finance. Receives, screens, transmits telephone messages and instructions. Acts as the focal point for bruises, cuts, scrapes, other minor injuries and prepares accident reports. Submits menus for news publication, ensures menus are in proper format, and are current and accurate. Compiles muster reports, new employee folders, and personal information file. Perform duties as custodian for contract requirements, company operating procedures and general mess control record. Acts as a liaison between all food service activities requiring administrative support and coordinates office activities to ensure all information is properly disseminated. Provides up-to-date filing system for all correspondence and the food service library with current regulations, publications and reports instructions. Provides all other duties as may be required. Basic Qualifications Must speak, read, and understand English language. Must pass overseas medical screening and be in good health. Must possess administrative, organizational, and computer skills to include proficiency with Microsoft Office suite including (MS Word, PowerPoint, Excel, and Outlook). Preferred Qualifications JOB SPECIFICATIONS: SPECIAL CERTIFICATIONS OR TRAINING Food Sanitation Training Certificate. EDUCATION: High school graduate or a minimum of 1 year in college. EXPERIENCE: A minimum of 5 years working for the U.S. military installations or with American owned companies in office management operations. A thorough knowledge of correct filling/bookkeeping procedures. Extensive knowledge of using computer systems.