Digital Transformation Specialist

Job description

We are pleased to launch a vacancy for a Digital Transformation Specialist who will report to the Head of the Operations Management Team (OMT). This is exciting new position supports digital transformation initiatives across EMBL-wide digital transformation change programmes, working closely with business stakeholders and subject matter experts. Your role The role is part of the Operations Management Team's Change & Engagement function, working alongside the Change & Engagement Manager, Product Manager and Programme Managers. It collaborates with subject matter experts and operational teams to support digital transformation initiatives, initially within HR and, over time, across Finance, Procurement and other business areas. The role will also support and coordinate change initiatives that are specific to EMBL-EBI, while ensuring alignment with EMBL-wide change practices. Duties and responsibilities: General: Support the delivery of digital change and transformation initiatives across EMBL-EBI and contribute to EMBL-wide programmes, helping colleagues adopt new systems, processes and ways of working. Provide administrative and operational support for EMBL-EBI-specific change initiatives, ensuring alignment with EMBL-wide change management approaches. Related to the ongoing ERP Transformation: Coordinate the review, maintenance and continuous improvement of Workday Help content, ensuring guidance is accurate, well-structured, consistent, accessible and up to date. Work with Subject Matter Experts to develop, review and maintain Help articles, standard operating procedures, user guides, videos and other support materials. Maintain the central repository of user documentation and training materials, ensuring content remains organised, current and aligned with evolving business processes. Gather and analyse user feedback to identify opportunities to improve Help content, training materials and the overall user experience, escalating issues where appropriate. Support the Change Manager in planning, coordinating and delivering communications, engagement activities and training programmes ahead of major system releases and go-live activities. Assist the Change Manager with change impact assessments, stakeholder mapping and business readiness activities, helping to identify impacts, risks and mitigation actions. Act as a key coordination point between Subject Matter Experts, Change Managers and end users, facilitating effective communication and the successful delivery of change activities. Knowledge of Workday HCM: Good understanding of the Workday HCM platform, preferably with hands-on experience in supporting system enhancements, data management, and troubleshooting. You have Communication Skills: Exceptional ability to craft clear, concise, and impactful messages tailored to different audiences within the organisation, ensuring effective stakeholder engagement and buy-in. Project Management Skills: Capable of managing multiple concurrent projects with excellent organisation, time management, and prioritisation skills to meet deadlines. Analytical Abilities: Strong analytical mindset to assess system requirements, identify areas for improvement, and provide data-driven recommendations. Change Management Expertise: Experience in planning, executing and monitoring HR system changes and upgrades, with a strong ability to manage resistance and foster a positive adoption culture among employees. You may also have Stakeholder Engagement: experience working across project teams. Experience of supporting digital transformation or HR technology projects within a complex organisation. Undergraduate degree (or equivalent qualification) in Human Resources, Business Management, Information Systems, Computer Science, Organisational Development, or a related discipline. Contract length: 3 years (Project based) Salary: Grade 4 monthly salary from £3,202.52 after tax, plus generous benefits and allowances based on family circumstances. Excluding personal pension and insurance contributions. Why join us Do something meaningful At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity. Join a culture of innovation We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential. Watch this video to see how EMBL-EBI makes an impact. Enjoy lots of benefits: Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances Flexible working arrangements - including hybrid working patterns Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover) Generous time off: 30 days annual leave per year, in addition public holidays Relocation package including installation grant (if required) Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance. For detailed information please visit our employee benefits page here . What else you need to know International applicants: We recruit internationally and successful candidates are offered visa exemptions. Please take a look at our International Applicants page for further information. EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here . Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds. How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date. Closing Date 20/09/2026