Director of Administration, Germany (Responsible for the General Management Affairs Functions)

About the GAC GAC MOTOR Europe was registered in March 2024 in Amsterdam and is part of the Guangzhou Automobile Group. Our business covers all aspects of passenger car sales, marketing and aftersales services. We are dedicated to delivering quality work and exceptional customer service in all aspects of our business. Guangzhou Automobile Group Co., Ltd. (abbreviated as GAC group, <6601238.SH>，<02238.HK>), headquartered in Guangzhou City, is a large joint-stock automobile enterprise listed in both Hongkong and Shanghai Stock exchanges. At present, it has about 100,000 employees. Fortunate Global 500 ranked No.181. The main business covers seven major sectors: research and development, vehicle, parts, energy and ecology, internationalization, commerce and transportation, investment and finance. Sticking to independent innovation and joint venture cooperation, GAC group is now transforming itself with all its strength to a technology-based enterprise. Adhering to the enterprise concept of 'Humanity', Credibility, Creativity', GAC is committed to building a world-class company which wins customers’ trust, ensures staff's well-being, and meets social expectations. We are currently looking for Director of Administration, Germany (Responsible for the General Management Affairs Functions) , the details Job responsibilities as below: 👤 Who You Are: We are establishing the administrative backbone of our Germany National Sales Company (NSC) and seek a hands-on, strategic Director of Administration to responsible for the General Management Affairs Functions, build and lead core support functions from the ground up. This role combines leadership across Legal & Compliance, Data Privacy, Human Resources, IT, and Office Administration, ensuring a scalable, compliant, and efficient operational platform. The successful candidate will work closely with the management team in Germany and the European Regional Centre to localize frameworks and implement robust governance structures while supporting business growth. We are looking for someone who are: - High integrity, reliability, and ownership mindset. - Comfortable working in a multicultural and fast-paced environment. - Entrepreneurial spirit with willingness to build from scratch. - Open to innovation and continuous improvement, including use of digital tools. - Join us in building a strong foundation for the Germany NSC and be part of an exciting growth journey. 🎯 Key Responsibilities: 1. Build and Structure of Administration & Back Office Functions - Establish and lead administrative functions including Legal, Compliance, HR, IT, and Office Administration. - Design and implement organizational structures, policies, and operational processes. - Act as a key advisor to management on administrative and governance matters. - Ensure alignment with European Regional Centre standards and local German requirements. 2. Legal, Compliance and Data Privacy Oversight - Oversee all legal and compliance topics in coordination with internal and external counsel. - Ensure implementation of compliance frameworks including GDPR, competition law, and corporate governance. - Establish and monitor internal control systems and risk management processes. - Act as primary contact for data protection and regulatory authorities where required. 3. Purchasing and Supplier Management - Establish and manage purchasing processes and supplier strategies. - Lead selection, negotiation, and contracting of suppliers and service providers. - Ensure cost efficiency, quality, and reliability in procurement activities. - Implement structured tender processes and supplier performance management . 4. Human Resources Leadership - Lead full HR lifecycle including recruitment, onboarding, performance management, and development. - Establish HR policies aligned with German labor law and company standards. - Promote a strong corporate culture and employee engagement. - Ensure compliance with labor regulations and internal HR governance. 5. IT Governance and Infrastructure - Oversee IT operations, systems, and infrastructure in coordination with regional/global IT teams. - Ensure data security, cybersecurity standards, and system reliability. - Support digital transformation initiatives and system implementation. - Manage IT vendors and service providers. 6. Office Administration and Support Services - Manage office operations including reception, administration staff, and facility services. - Ensure efficient workplace management and employee support services. - Oversee procurement of office supplies and services. - Maintain a professional and effective working environment. 7. Operational Excellence and Governance - Drive continuous improvement of administrative processes and systems. - Develop scalable structures to support company growth. - Manage budgets for administrative functions and ensure cost efficiency. - Implement reporting structures and KPIs for all areas of responsibility. 💼 What You Bring: University degree in Business Administration, Law, HR, or a related field. Minimum 8–10 years of relevant experience in administration, operations, or corporate functions. Proven leadership experience managing cross-functional teams. Experience in automotive, manufacturing, or multinational environments is a strong advantage. Experience in building structures in new or fast-growing organizations is highly preferred. Native or fluent German and fluent English required; additional languages are a plus. Strong leadership, organizational, and problem-solving skills. Excellent understanding of German regulatory environment (labor law, compliance, GDPR). Ability to balance strategic thinking with hands-on execution. Strong communication and stakeholder management capabilities. ✨ What We Offer: An ambitious employer; we only want the best for you. A fast career track like only few other companies can match. A competitive salary and excellent bonus structure (above market); at GAC we strongly believe and live by ownership and meritocracy. If you have any questions, you may always reach out via . Company website INTERNATIONAL | Where Craft Meets Technology We are committed to creating a work environment of trust and respect for our employee, which we believe will motivate them to achieve their dreams together. Our employees and partners have always been relentless in their pursuit of excellence in the face of challenges. We are very proud of what we have achieved, and we are proud of our leadership. We hope you will give full play to your talents and help make GAC a world-class company.