Director of Business Operations

Job description

JOB TITLE: Director of Business Operations CLASSIFICATION: Full-time, Exempt COMPENSATION: Minimum Starting Salary $72,000 DIVISION: Finance and Operations DEPARTMENT: Business Operations REPORTS TO : Vice President of Finance and Operations SUPERVISES: Accountants MINIMUM REQUIREMENTS: Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; equivalent education and work experience may be considered. Three years of experience in governmental, public-sector, grant, or appropriations management, preferably involving state or federal funding. Demonstrated knowledge of accounting principles, financial management practices, and applicable regulatory requirements. Proven ability to analyze complex financial data, prepare reports, and present information effectively to various stakeholders. Strong written, verbal, and interpersonal communication skills. Excellent organizational, leadership, budgeting, financial analysis, and critical thinking skills. Proficiency with financial management systems and Microsoft Office applications. PREFERRED QUALIFICATIONS: Master of Business Administration, Finance, Accounting, or a related field. Experience working within higher education or another public-sector environment. Experience with governmental appropriations, grants administration, or institutional budgeting. Supervisory or management experience. POSITION SUMMARY: The Director of Business Operations provides leadership and oversight of the College’s business office functions and financial operations. The position is responsible for ensuring the integrity, accuracy, and compliance of financial transactions and processes involving students, employees, vendors, contractors, appropriations, grants, and institutional resources. The Director supports organizational decision-making through financial planning, reporting, analysis, and continuous process improvement while fostering a culture of accountability, service, and operational excellence. ESSENTIAL FUNCTIONS: Develop, implement, maintain, and periodically review financial policies, procedures, internal controls, and business processes. Assist with development, monitoring, forecasting, and reporting of annual operating, capital, grant, and special-purpose budgets. Monitor financial activity and implement controls designed to minimize organizational risk. Ensure compliance with applicable laws, regulations, accounting standards, grant requirements, and institutional policies. Provide leadership and guidance to staff in all areas of business office operations. Maintain records related to institutional funding from all sources. Oversee student account collections, delinquent accounts, write-offs, and related collection activities. Maintain and monitor the institutional chart of accounts and oversee monthly bank reconciliations. Direct and monitor accounts payable, purchasing, procurement, fixed assets, payroll support functions, and other business office activities. Prepare financial reports and analyses for leadership, auditors, and regulatory agencies. Coordinate annual audits and serve as the primary liaison for external auditors. Maintain business office records and ensure compliance with records retention requirements. Lead special financial projects and process improvement initiatives. Supervise, mentor, develop, and evaluate direct reports. Foster a positive, collaborative, and service-oriented workplace culture. Identify opportunities for operational improvements. Perform other related duties as assigned. ADDITIONAL ELIGIBILITY REQUIREMENTS: Ability to access reliable transportation for travel throughout services region CLEARANCE REQIREMENTS: Must be able to obtain the following clearances and training: PA Child Abuse History Clearance Pennsylvania Access To Criminal History Record Check Federal Criminal History Background Check Training Certificate - Mandated and Permissive Reporting in Pennsylvania PHYSICAL REQUIREMENTS: The physical and mental demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to read, speak, and write in English Ability to remember and understand instructions and guidelines WORKING CONDITIONS/WORK SCHEDULE: Office Location: 300 Second Avenue, Suite 500, Warren, Pennsylvania Work hours: 8:30 am to 5:00 pm, Monday through Thursday, and 8:30 am to 4:30 pm Friday Full-time salaried employees are expected to work 37 hours weekly TRAVEL REQUIREMENT Infrequent travel required OTHER DUTIES: Perform other duties as assigned Northern Pennsylvania Regional College (NPRC) is an Equal Opportunity Employer. NPRC does not discriminate on the basis of race, color, religion, national origin, ancestry or place of birth, sex, gender identity or expression, perceived gender identity, sexual orientation, disability, use of a service animal due to disability, marital status, familial status, genetic information, veteran status, age, or other classification protected by applicable law. All employment is decided on the basis of qualifications, merit, and business need. NPRC is committed to ensuring accessibility for all applicants. If you require assistance during the application process please contact Human Resources, 814-230-9010 or email - .