Director of Curriculum Logistics

Job description

Job Posting Title: Director of Curriculum Logistics ---- Hiring Department: Academic Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Sep 21, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Director of Curriculum Logistics manages the operational systems supporting centrally coordinated undergraduate instruction, including the core curriculum and Signature Courses. Responsibilities include course coordination, scheduling, seat capacity, student programming related to the core, and the accuracy of related curriculum records. The Director translates approved academic decisions into workable course offerings and dependable services for students, faculty, advisors, and academic units. The position carries the program leadership that has long supported Signature Course instruction at the University. The Director works directly with faculty who develop and teach centrally coordinated courses, oversees support for teaching assistants and undergraduate course assistants, administers the instructional budget that sustains course sections and course development, and coordinates learning communities and transition programming for entering students. The position collaborates with Academic Affairs, Curriculum and Academic Administration, the Registrar’s Office, Assessment and Accreditation, academic advising, colleges and schools, deans, department chairs, and faculty. Academic policy, curriculum approval, course criteria, learning outcomes, and faculty advisory functions remain with the appropriate academic authorities. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. Responsibilities Undergraduate Instructional Operations and Transition Leadership Serve as the operational lead for centrally coordinated undergraduate course delivery, including annual planning, phased program changes, and implementation of approved revisions to University curriculum requirements. Build and maintain multi-year implementation plans addressing course supply, section counts, faculty participation, instructional staffing, review cycles, catalog and degree audit changes, advising communication, and reporting milestones. Coordinate scheduling and administrative logistics for Signature Courses and transition courses designated by each college, school, or unit. Serve as the University’s principal administrative resource for deans, chairs, advisors, faculty, and staff regarding the operational delivery of Signature Courses and related undergraduate instructional programs. Faculty Engagement and Course Development Support Coordinate course proposal logistics for centrally coordinated undergraduate programs, including submission calendars, criteria documentation, agenda and materials preparation, decision records, and communication of outcomes to departments. Meet regularly with faculty and departments regarding proposal requirements, course design, delivery expectations, and program improvement, referring academic judgments to the appropriate administrative body. Plan and convene retreats, workshops, and orientations that support course development, effective delivery, and shared understanding of approved course expectations. Communicate decisions regarding funding, course development support, and instructional incentives to faculty, department chairs, deans, and associate deans. Manage assigned proposal portals and curriculum records, including the annual review of approved course inventories. Scheduling, Seat Management, and Instructional Capacity Coordinate university-wide planning for assigned undergraduate offerings, including section counts, seat allocation, and instructional capacity, working with colleges and departments to align available seats with student demand. Serve as the primary scheduler and seat manager for assigned offerings, including seat reservations for programs across campus, closing limits, and registration restrictions. Track faculty-approved delivery expectations, including small-section targets and limits on online and hybrid sections, and report regularly on the University’s progress. Serve as the primary point for resolving complex registration issues involving assigned courses, in coordination with advisors, departments, and the Registrar’s Office. Manage classroom scheduling and room assignments for assigned courses. Curriculum Records, Transfer Credit, and Compliance Maintain assigned course inventories, catalog copy, degree audit coding, and curriculum management system records to ensure that approved courses appear accurately for students, advisors, and departments. Work with the Registrar’s Office to align transfer, dual-credit, and test-credit equivalencies with University curriculum requirements as they change. Oversee the collection of syllabi, course evaluation reporting, final examination coordination, and related instructional records for centrally administered courses. Prepare operational reports for University leadership, state agencies, and accreditation review, including Texas Core Curriculum reporting when applicable. Signature Course Instruction and Student Transition Programs Provide administrative leadership for learning communities, Signature Courses, and related centrally coordinated undergraduate offerings. Oversee the coordination and support of teaching assistants, undergraduate course assistants, and peer mentors, including peer mentor development instruction. Support the design and delivery of initiatives serving first-time-in-college and transfer students as they begin their undergraduate studies. Coordinate the planning, promotion, and approval of lecture series and other campus-wide programming connected to first-year instruction and student transition. Represent assigned undergraduate programs at orientation, recruitment, and information sessions for students, families, advisors, and campus partners. Budget and Resource Administration Administer the instructional budget supporting assigned course offerings, including allocation, tracking, reconciliation, and reporting. Manage assigned contracts, vendor relationships, and operational resources. Supervision and Staff Development Hire, train, and supervise assigned professional staff, graduate interns, and student employees; manage performance, workloads, mentoring, and professional development. Analysis, Improvement, and Representation Develop and use dashboards and reports on course enrollment, section capacity, instructional demand, bottlenecks, and completion patterns to identify problems early. Maintain operating procedures, documentation, and guidance for departments, advisors, and students. Recommend and implement improvements to systems that are slow, unclear, or duplicative. Represent the office on committees, task forces, and cross-functional implementation teams, and build relationships with peer institutions engaged in centrally coordinated undergraduate instruction and curriculum administration. Perform other related duties as assigned. Decision-Making Authority The Director exercises judgment in operational planning, workflow design, scheduling and seat logistics, budget allocation within approved parameters, unit staffing, service delivery, implementation sequencing, and process improvement. The Director independently resolves complex operational problems and recommends solutions to senior leadership when a decision exceeds operational scope. Curriculum approval, course criteria, learning outcomes, and academic policy remain with faculty governance bodies and academic leadership. Required Qualifications Master’s degree and substantial professional experience in higher education academic operations, curriculum administration, registrar functions, course instruction, or a closely related area. Demonstrated experience coordinating complex, multi-unit implementations on a fixed timeline. Working knowledge of curriculum management and student information systems, course scheduling, seat management, degree audit, and instructional staffing logistics. Supervisory experience and demonstrated ability to develop staff. Experience administering an operating or instructional budget. Strong analytical skills, including the ability to build and interpret operational reports. Clear and credible oral and written communication with faculty, administrators, students, and staff. Sound judgment, discretion, and the ability to build trust across units that do not report to this position. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Doctoral degree. Experience administering university-wide undergraduate courses, general education, or comparable centrally coordinated instruction. Experience working effectively with faculty. Familiarity with Texas curriculum requirements and Texas Higher Education Coordinating Board reporting, or comparable state-level requirements. Experience with learning communities, peer mentoring, and coordinating instructional assistants. Salary Range $100,000 + depending on qualifications Working Conditions Work to be performed in typical office environment. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.