Director of Graduate Program Operations - Huck Institutes of the Life Sciences

Job description

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants . Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . ​ POSITION SPECIFICS ​ The Huck Institutes of the Life Sciences at Penn State is seeking an experienced and collaborative professional to support our Graduate Education team as the Director of Graduate Program Operations . This position will be filled at as Academic Program Specialist - Supervisor OR Senior Supervisor . The level will be determined based on the successful candidate’s qualifications and experience. The successful candidate will provide administrative and operational support for approximately six interdisciplinary graduate programs while supervising and coordinating academic program and administrative staff. This position reports to the Managing Director of the Huck Institutes and works closely with graduate program chairs, faculty, students, staff, the Fox Graduate School, and other University partners. The successful candidate will support program operations, solve problems, improve processes, and contribute to initiatives that advance Huck’s graduate education programs. Responsibilities: Provide administrative and operational oversight for a portfolio of interdisciplinary graduate programs. Coordinate admissions, student services, curriculum and course processes, scheduling, student milestones, and program events. Serve as a resource to graduate program chairs, faculty, students, and staff regarding program operations and University policies. Supervise, train, coach, and support academic program and administrative staff. Establish priorities, coordinate workloads, and promote consistent and effective program administration. Identify opportunities for process improvement and develop solutions to operational challenges. Lead or participate in projects and initiatives affecting multiple graduate programs. Monitor program budgets and assist with financial planning and expense tracking. Build effective relationships with University partners and support Graduate Education strategic initiatives. Preferred Education and Experience: Experience in graduate education or graduate program administration. Experience working in interdisciplinary or multi-unit academic environments. Knowledge of academic policy, curriculum, admissions, student records, or Graduate School processes. Experience with process improvement, strategic planning, or financial management in higher education. Why Join the Huck Institutes? The Huck Institutes offer a unique opportunity to work at the intersection of interdisciplinary research, graduate education, and innovation. You will join a collaborative team dedicated to student success, academic excellence, and continuous improvement. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Academic Program Specialist - Senior Supervisor, this position requires: Master's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Academic Program Specialist - Supervisor, this position requires: Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $59,580.00 - $94,980.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page . CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here . EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. 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