Document Control Administrator

Job description

Document Control Administrator Reporting to the Document Control Manager, the Document Control Administrator is responsible for the coordination, organization, and control of project documentation in support of construction activities. This role ensures all project documents are accurately maintained, tracked, and distributed in accordance with project and client requirements, supporting effective communication, compliance, and successful project execution and turnover. This position is based in Port Hope, Ontario. What You Will Be Working On Maintain and manage project document control systems, ensuring all documentation is current, properly filed, and version controlled. Process and track incoming and outgoing documents, including drawings, submittals, RFIs, specifications, and project correspondence. Ensure documents are distributed to appropriate stakeholders in a timely manner, maintaining accurate distribution records. Support document control processes in alignment with project procedures, client requirements, and document management standards. Maintain document logs, registers, and trackers to monitor document status, revisions, and approvals. Coordinate with project team members, subcontractors, consultants, and suppliers to ensure documentation is complete, accurate, and submitted on schedule. Review documentation for completeness and formatting prior to submission and escalate discrepancies as required. Prepare and maintain meeting minutes and ensure key documentation and action items are properly recorded and distributed. Support project closeout activities, including the coordination and compilation of final document turnover packages. Maintain awareness of project status and identify documentation delays or risks that may impact project execution. Provide general document control and administrative support to the project team as required. What We Are Looking For Post-secondary diploma or degree in a construction-related or administrative discipline is considered an asset. Minimum 2–3 years of experience in document control, project coordination, or administrative support within construction or industrial environments. Strong understanding of document control processes, including version control, document tracking, and distribution. Proficiency in Microsoft Office and document management systems; experience with SharePoint is considered an asset. Proficiency with Microsoft Office Suite and document management systems; SharePoint and Procore experience is an asset High attention to detail and accuracy in document management and record keeping. Strong organizational and time management skills, with the ability to manage multiple priorities. Effective communication skills and ability to coordinate with multiple stakeholders. Ability to work independently and in a team environment in a fast-paced project setting. For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. What We Believe In We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.