The Document Controller is responsible for the receipt, registration, distribution, filing, tracking, retrieval, and archiving of project and corporate documents. The role ensures that all documentation is maintained in accordance with company procedures, quality standards, and contractual requirements. Key Responsibilities Document Management Control and maintain project documentation in accordance with company standards and procedures.Receive, register, categorize, distribute, and archive incoming and outgoing documents.Maintain document numbering, revision control, and approval workflows.Ensure all documents are accurately logged in the Document Management System (DMS).Monitor document submissions, approvals, and overdue actions. Records & Compliance Maintain up-to-date records of all project correspondence, drawings, specifications, reports, and other controlled documents.Ensure compliance with document control processes, ISO standards, and client requirements.Perform regular audits to verify document accuracy and completeness.Protect confidential information and ensure proper access controls. Coordination & Reporting Coordinate with project teams, consultants, contractors, and clients regarding document submissions and revisions.Generate document status reports, transmittals, and registers.Support project managers and engineers in document retrieval and distribution.Track document review cycles and follow up on pending approvals. Archiving Manage electronic and physical filing systems.Ensure project documents are archived according to company retention policies.Facilitate document handover and closeout activities at project completion. Qualifications Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.Certification in Document Control or Records Management is an advantage. Experience 2-5 years of experience as a Document Controller, preferably within construction, engineering, infrastructure, or project-based environments.Experience using Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or similar platforms.
The Document Controller is responsible for the receipt, registration, distribution, filing, tracking, retrieval, and archiving of project and corporate documents. The role ensures that all documentation is maintained in accordance with company procedures, quality standards, and contractual requirements.
Key Responsibilities
Document Management
- Control and maintain project documentation in accordance with company standards and procedures.
- Receive, register, categorize, distribute, and archive incoming and outgoing documents.
- Maintain document numbering, revision control, and approval workflows.
- Ensure all documents are accurately logged in the Document Management System (DMS).
- Monitor document submissions, approvals, and overdue actions.
Records & Compliance
- Maintain up-to-date records of all project correspondence, drawings, specifications, reports, and other controlled documents.
- Ensure compliance with document control processes, ISO standards, and client requirements.
- Perform regular audits to verify document accuracy and completeness.
- Protect confidential information and ensure proper access controls.
Coordination & Reporting
- Coordinate with project teams, consultants, contractors, and clients regarding document submissions and revisions.
- Generate document status reports, transmittals, and registers.
- Support project managers and engineers in document retrieval and distribution.
- Track document review cycles and follow up on pending approvals.
Archiving
- Manage electronic and physical filing systems.
- Ensure project documents are archived according to company retention policies.
- Facilitate document handover and closeout activities at project completion.
Qualifications
- Diploma or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
- Certification in Document Control or Records Management is an advantage.
Experience
- 2-5 years of experience as a Document Controller, preferably within construction, engineering, infrastructure, or project-based environments.
- Experience using Electronic Document Management Systems (EDMS) such as Aconex, Procore, SharePoint, Autodesk Construction Cloud, or similar platforms.
Jasara was established as a joint venture between Aramco, Jacobs, and the Public Investment Fund with an ambition to be the premier Program Management Company in Saudi Arabia and the MENA region. The JV Agreement was signed at the Arab Islamic American Summit in May 2017.Vision To be the premier project management company that drives sustainable development and innovation within the Kingdom of Saudi Arabia.Mission To deliver world-class project management solutions that enhance the quality of life in Saudi Arabia, leveraging the combined expertise of our partners in engineering, technology, and investment. We commit to exceeding Our clients expectations through efficient project delivery, sustainable practices, and a focus on local communities.ValuesGrowthLegacyLocalizationSustainability
Jasara was established as a joint venture between Aramco, Jacobs, and the Public Investment Fund with an ambition to be the premier Program Management Company in Saudi Arabia and the MENA region. The JV Agreement was signed at the Arab Islamic American Summit in May 2017.
Vision
To be the premier project management company that drives sustainable development and innovation within the Kingdom of Saudi Arabia.
Mission
To deliver world-class project management solutions that enhance the quality of life in Saudi Arabia, leveraging the combined expertise of our partners in engineering, technology, and investment. We commit to exceeding Our clients expectations through efficient project delivery, sustainable practices, and a focus on local communities.
Values
- Growth
- Legacy
- Localization
- Sustainability
