Document Controller - Construction Supervision

Job description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We're looking for a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. In this role, you'll be the backbone of our documentation management system, ensuring that all project-related documents are accurately prepared, systematically organized, and easily accessible to team members. You'll work collaboratively across departments to maintain transparent, up-to-date, and traceable documentation that supports our operational excellence and project success. Prepare, copy, scan, and store documents in both physical and digital formats while maintaining accuracy and organization Review and edit technical documents, contracts, and project files to identify and correct errors, ensuring compliance with organizational standards Manage the flow of documentation throughout the organization, distributing project-related copies to internal teams and external stakeholders as needed Maintain comprehensive filing systems for both physical and digital records, ensuring easy retrieval and accessibility Create and customize document templates and standardized formats for future use across projects Retrieve and provide files to employees and clients upon request, responding promptly to documentation needs Review and update technical documentation, including manuals, workflows, and procedural guides, to reflect current practices Maintain strict confidentiality regarding sensitive information, proprietary data, and terms of agreement Prepare ad-hoc reports on project documentation status and compliance as requested by management Demonstrate proficiency with Electronic Document Management Systems (EDMS) and document control software to streamline processes Qualifications Bachelor's degree (BSc) in Project Management, Business Administration, or a related field Proven work experience of 5+ years as a Document Controller or in a similar document management role Advanced proficiency in English with excellent spelling, grammar, and punctuation skills Hands-on experience with MS Office suite and MS Excel for document creation and data management Working knowledge of Electronic Document Management Systems (EDMS) and document control software Strong organizational skills with the ability to manage multiple documents and prioritize effectively Demonstrated ability to spot errors and maintain attention to detail in all documentation tasks Comprehensive understanding of document control functions and best practices within project-based environments Previous experience working as a Document Controller in engineering, environmental, construction, or related sectors Excellent interpersonal and communication skills with the ability to collaborate effectively across departments Strong customer service orientation when interacting with internal and external business partners Proven time management and multitasking abilities with the capacity to work efficiently under pressure Problem-solving mindset with the ability to troubleshoot documentation issues and implement solutions Additional Information At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.