Document Controller / Office Manager

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more. The Document Controller is responsible for overseeing project document control for initiatives being developed under the Acciona Fengate JV for the WIFA Long Term Water Augmentation Fund Program. This role ensures seamless implementation and maintaining of a structured document management system (DMS) that complies with contractual, regulatory, project, partners and client requirements. This position plays a critical role in supporting the successful delivery of multiple water infrastructure feasibility initiatives. The Document Controller will establish and maintain efficient document management workflows, ensure rigorous control of project records (including versioning and audit trails), and safeguard the integrity and accessibility of all technical and commercial documentation. By maintaining organized systems and reliable reporting structures, this position will help ensure that feasibility assessments progress in a structured, compliant, and well-documented manner, laying a strong foundation for subsequent project phases. Job Description Document Management System (DMS) Administration Establish and maintain the project document control system (Procore, Autodesk, or similar per project guidance). Manage document workflows for design, construction, permitting, and administrative deliverables. Maintain document numbering systems, metadata standards, transmittal logs, and revision control. Document Processing & Quality Control Receive, review, classify, register, and distribute incoming documents, including: Drawings RFIs Submittals Reports Specifications Contracts / amendments Perform quality checks for accuracy, completeness, formatting, and compliance with project conventions. Maintain current and superseded versions per project protocols. Interface & Coordination Coordinate document flow between project teams, subcontractors, consultants, permitting authorities, client representatives and other key interphases. Support timely review cycles by tracking deadlines, notifying reviewers, and following up to ensure compliance. Facilitate internal and external audits by providing accurate documentation and traceability. Records Management Develop and maintain structured file libraries using EDMS, SharePoint, or other CDE platforms. Ensure secure document storage, backup, archiving, and disposal according to contract and regulatory requirements. Maintain a live deliverable register with status, due dates, and forecast dates. Ensure full compliance with all established cybersecurity protocols Skills Highly organized and detail‑oriented. Strong interpersonal and client‑facing communication skills. Proactive, adaptable, and able to manage competing priorities. High integrity in managing confidential information. Ability to train team members on document control processes and tools. Ability to collaborate in a fast‑paced, multicultural, multidisciplinary environment. Prior experience on major infrastructure, water, EPC, or design‑build projects. Strong writing, formatting, and document‑tracking skills. Excellent organizational, communication, and multitasking skills. Additional preferred, not required: Familiarity with ISO 19650 principles and Common Data Environment workflows Experience supporting cross‑border (US Mexico) or multi‑office project teams. Required Skills and Competencies High school diploma required; Associate’s or Bachelor’s degree preferred. Proficiency in Microsoft Office Suite and familiarity with EDMS platforms (Procore, Autodesk, Asite, ProjectWise, SharePoint, or similar). Strong understanding of document control procedures, technical documentation, and revision control. ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in US, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.