Document Coordinator

Job description

We are seeking a detail-oriented and proactive Document Control Coordinator to join our Project Execution team. In this critical role, you will serve as the central hub for all project documentation, ensuring seamless and compliant information flow between our company, our customers, and our vendors. You will be instrumental in managing document lifecycles for large-scale Pulp & Energy projects, from kick-off through to final archiving. Responsibilities: • The obligation to carry out assigned tasks within an area of Responsibilities • To manage project document control in accordance with contract document schedule and instructions from Project Management. Employee's responsibilities for HSE at the workplace and duties include: • working in a safe manner without risk to themselves, others or the environment • follow HSE policy and related instructions • comply with site rules • report all incidents, near miss cases or HSE risks as instructed • correctly use all required personal protective equipment (PPE's) • make suggestions on how to improve HSE practices Authorities: • To act according to the document control requirements of the Company and in accordance with the principals approved in the project plan. • The right to make decisions within the area of Responsibilities. Tasks: Managing project document flow between Company and Customer in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company or Customer. • Managing project document flow between Company and Vendors in accordance with contract document schedule; managing electronic documents through document publication systems introduced by Company. • Determining of Customer documentation requirements and preparing documentation instructions accordingly for the Project and Vendors. • Customer Document publication system training and support for the Project. • Controlling document delivery schedule and readiness of project documents when delivered to Customer or received from Vendors. • Controlling erection drawing deliveries to project sites in accordance with document schedule. • Overall documentation system support for the Project. • Archiving project documents from Customer and Vendors in the end of the Project. • Office work (e.g. copying/printing and translation orders) Expectations for you: • Education: Bachelor of Business Administration (BBA) or equivalent skills • Skills: English • Experience: Experience from project document control To succeed in this role, We also expect you to align with Valmet’s Leadership Principles—practical behaviours that guide how we lead, collaborate, and succeed together: Take accountability – Act with ownership, set clear expectations, and follow through Lead with courage – Champion change, try bold ideas, and learn quickly Build on trust – Listen to understand, be open, and create psychological safety Collaborate for growth – Work across boundaries, value diverse perspectives, and focus on customer value We offer Competitive pay, comprehensive insurance, and a vibrant workplace culture filled with team-building events and employee clubs. Plus, take advantage of our flexible internal mobility program to grow your career your way! When everything works together Valmet is where the best talent from a wide variety of backgrounds comes together. We work together with our customers throughout the entire lifecycle, delivering cutting-edge technologies and services as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of over 19,000 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. Join the team – and lead the way with us!