Document Formatter

Job description

We are seeking a detail-oriented and highly organised Document Formatter to join our Marketing and Design team in Melbourne. In this role, you will support the production of high-quality client and internal documents, ensuring all deliverables are professionally presented, visually engaging and aligned with KordaMentha's brand standards. Working with teams across the firm, you will provide expert formatting and document production support for reports, proposals, presentations and tender submissions. You will manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy, attention to detail and a strong commitment to quality. This is an excellent opportunity for someone with exceptional MS Office experience who enjoys creating polished, professional work, thrives on precision and wants to contribute to the delivery of best-in-class client outcomes. Please note – this is a permanent part-time role, 3-days a week in the office with Wednesday being an anchor day where the whole team is able to collaborate across various projects. Key Responsibilities: Format, edit and produce high-quality client report, proposals, presentations, tenders and other business documents in accordance with firm templates and brands standards. Ensure all documents meet quality requirements through detailed review of formatting, spelling, grammar, layout and consistency. Create and update diagrams, charts, graphs, tables, visual content using Microsoft Office applications. Manage document production tasks across multiple stakeholders while meeting competing deadlines and priorities. Prepare and finalise mail merges, templates and standardised document formats. Edit, combine and finalise PDF documents for internal and external distribution. Provide responsive support and guidance to staff on formatting requests, templates and brand requirements. Build effective working relationships across the firm to understand requirements and deliver high-quality outcomes. Contribute to the continuous improvement of templates, procedures and document production processes. Maintain confidentiality and exercise sound judgement when handling sensitive client and business information. 1-2 years' experience in document production, formatting, desktop publishing or a similar support role. Advanced proficiency in Microsoft Word, PowerPoint and Excel. Experience formatting high-volume documents within a corporate or professional services environment. Demonstrated ability to work accurately and consistently with strong attention to detail. Strong organisational and time management skills with the ability to manage multiple tasks simultaneously. Strong written and verbal communication skills and a customer service mindset. Ability to work independently on routine tasks while following established procedures and guidelines. High level of professionalism, discretion and commitment to confidentiality. Exposure to Adobe Creative Suite, Adobe Acrobat, Photoshop or InDesign is desirable. Experience working within a fast-paced environment with changing priorities and tight deadlines. Join KordaMentha — Build your future, shape ours We don’t just hire talent; we invest in it - with support that accelerates your success in every way Why join us? Professional development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders Flexibility: We champion work/life integration with options that fit your lifestyle. Career growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects. Leave that works for you: Buy extra leave and access volunteer, generous parental leave and career break options. Culture & connection: Social events, cultural celebrations, and our bi-ennial black-tie ball. Family support: Flexible parental leave, return-to-work support. Health & wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family. This isn’t just a job - it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us? Recruitment and Search Firms: While your interest is appreciated, KordaMentha does not take responsibility or accept charges for unsolicited approaches. For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led; we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value. That’s what we do, but it’s how we do this that makes us who we are. Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories. In the most stressful or demanding environments, we continue to drive change where it really counts.