E-Commerce Revenue Recognition & Accounts Receivable Specialist

Job description

Position Overview The E-Commerce Revenue Recognition & Accounts Receivable Specialist is responsible for the accurate recording, reconciliation, and reporting of revenue generated through e-commerce channels, with a primary focus on Amazon accounts. This role manages Amazon settlements, accounts receivable, cash application, deductions, chargebacks, customer disputes, and related general ledger activity. The ideal candidate has hands-on experience with Amazon Seller Central and/or Vendor Central, high-volume transaction reconciliation, revenue recognition under U.S. GAAP and ASC 606, and month-end close. Essential Job Functions Revenue Recognition and Accounting · Review and record e-commerce revenue in accordance with U.S. GAAP, ASC 606, company accounting policies, and contractual terms. · Analyze sales transactions to determine the appropriate timing, amount, and classification of revenue. · Prepare and post journal entries for revenue, returns, discounts, allowances, deferred revenue, marketplace fees, and receivable activity. · Reconcile e-commerce sales reports to the ERP system, general ledger, payment processor activity, and bank deposits. · Monitor product returns, cancellations, refunds, promotions, rebates, and other variable consideration affecting recognized revenue. · Assist with the preparation of monthly revenue reports, account analyses, and management reporting. · Support month-end, quarter-end, and year-end close processes. · Prepare audit schedules and respond to internal and external audit requests. · Ensure revenue-related transactions comply with established internal controls. You Have Amazon Account Reconciliation · Reconcile Amazon Seller Central and/or Vendor Central activity, including: o Settlement payments o Product sales o Returns and refunds o Fulfillment and storage fees o Advertising charges o Marketplace commissions o Shipping and handling fees o Chargebacks o Shortages o Co-op deductions o Promotional allowances o Customer concessions o Other Amazon adjustments · Match Amazon settlement reports to bank deposits, invoices, credit memos, and general ledger activity. · Research and resolve discrepancies between Amazon reports, ERP records, order-management systems, and cash receipts. · Review Amazon invoices and deductions for validity and proper accounting treatment. · File and monitor disputes through Seller Central, Vendor Central, or other Amazon portals. · Track unresolved chargebacks, shortages, pricing claims, returns, and compliance deductions. · Monitor Amazon account activity and escalate recurring deductions or reconciliation issues. · Identify opportunities to automate Amazon settlement uploads and reconciliation processes. Accounts Receivable and Cash Application · Manage assigned customer accounts and maintain accurate accounts receivable records. · Apply cash receipts, marketplace settlements, ACH payments, wire transfers, credit card payments, and other remittances. · Research and reconcile unapplied cash, short payments, overpayments, duplicate payments, and payment variances. · Review accounts receivable aging reports and follow up on past-due balances. · Contact customers regarding outstanding invoices, payment status, missing remittance information, and disputed balances. · Process credit memos, debit memos, refunds, write-offs, and account adjustments in accordance with company policies. · Prepare weekly and monthly reports on collections, aging, deductions, unapplied cash, and account status. Process Improvement and Internal Controls · Develop and maintain standard operating procedures for revenue recognition, Amazon settlements, cash application, and account reconciliation. · Identify root causes of recurring reconciliation differences, deductions, and payment delays. · Recommend improvements to accounting processes, system integrations, reporting, and internal controls. · Assist with ERP implementations, e-commerce integrations, automation projects, and reporting enhancements. · Cross-train accounting team members and provide backup support for related revenue and AR functions. Preferred Skills Required Qualifications · Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. · Three or more years of experience in revenue accounting, accounts receivable, e-commerce accounting, or a related role. · Direct experience reconciling Amazon Seller Central, Amazon Vendor Central, or Amazon marketplace transactions. · Working knowledge of U.S. GAAP and ASC 606 revenue recognition principles. · Experience with high-volume cash application, account reconciliation, deductions, collections, and month-end close. · Strong understanding of journal entries, general ledger accounts, balance-sheet reconciliations, and financial reporting. · Advanced Microsoft Excel skills, including pivot tables, lookup functions, conditional formulas, and large-data analysis. · Strong analytical, organizational, and problem-solving skills. · Ability to manage multiple deadlines and investigate complex transaction discrepancies. · Strong written and verbal communication skills. · High level of accuracy, attention to detail, and professional judgment. Preferred Qualifications · Experience supporting Amazon 1P, 3P, Fulfillment by Amazon, and direct-to-consumer sales models. · Experience with NetSuite, SAP, Oracle, Microsoft Dynamics, Sage, QuickBooks Enterprise, or a comparable ERP platform. · Familiarity with Shopify, Walmart Marketplace, eBay, Wayfair, or other e-commerce platforms. · Knowledge of electronic data interchange, order-management systems, and marketplace integration tools. · Experience with Amazon advertising, fulfillment, storage, compliance, and co-op fee reporting. · Experience using reconciliation or automation tools such as BlackLine, FloQast, Power Query, Power BI, or similar applications. · Experience in consumer products, retail, wholesale, manufacturing, or distribution. · Process improvement · High-volume transaction management Your Life and Career at RugsUSA A culture that promotes a healthy work/life balance Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k) Exposure to career advancement opportunities across all departments Generous employee discount that can be used across our house of brands! About RugsUSA Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life - at any budget.