Education & Community Engagement Coordinator

Job description

This is a hybrid position requiring one day a month in office at the GRAMMY Museum in downtown Los Angeles (and when there is an education program event). WHO WE’RE LOOKING FOR The Education & Community Engagement Coordinator plays a key role in supporting the planning, coordination, and execution of the Grammy Museum’s education and community engagement initiatives. Reporting to the Senior Director, you will provide critical operational, administrative, and programmatic support across the department, ensuring the successful delivery of local, national, and digital programs. You will take on increasing responsibility in coordinating core programs, including Grammy Camp, the Music Educator Award, Songwriting Sessions, Student Showcase and professional development initiatives for educators. You will serve as a central point of organization for departmental processes, logistics, and communication, while also supporting cross-functional collaboration with internal teams and external partners. You have strong organizational skills, attention to detail, and are able to manage multiple priorities in a fast-paced environment. WHAT YOU’LL DO Program Coordination & Execution Coordinate logistics and execution for education and community engagement programs, including Grammy Camp, Grammy In the Schools, Industry Sessions, Student Showcase, the Music Educator Award, and other initiatives. Coordinate applicant recruitment for Education & Community Engagement programs, including outreach, research, school visits, etc. Coordinate application processes for Education & Community Engagement programs, including submission tracking, review coordination, participant communication, and record maintenance Coordinate applicant acceptance and selection process for Education & Community Engagement programs, including paperwork collection, tuition payment, and any other logistics surrounding minors who attend our programs. Coordinate logistics and operational support for the Music Educator Award, including application management, communication with nominees and stakeholders, scheduling, and coordination with internal teams to support program milestones and events. Support program planning and implementation by managing schedules, materials, communications, and on-site logistics. Serve as a point of contact for program participants, including students, educators, parents, artists, and partners. Coordinate travel, accommodations, and logistics for national programs and faculty as needed. Support program execution on-site, including evenings and weekends as required. Process contracts and payments in coordination with the finance department Departmental Administrative Support Provide administrative support across the education and community engagement team, including calendar management, meeting coordination, and internal communication. Maintain and update program documentation, including program manuals, run-of-shows, and internal resources. Track and process invoices, contracts, and payments in coordination with internal departments. Maintain organized and accessible digital files, contact databases, and program records. Support data tracking, including program attendance, participant feedback, and reporting metrics. Program Operations & Logistics Coordinate production and logistical needs for programs, including scheduling, equipment, rentals, backline, and materials. Support the operational execution of the Music Educator Award process, including tracking submissions, organizing review materials, coordinating communications, and assisting with event-related logistics. Collaborate with Marketing and Communications to support outreach efforts, including email campaigns, social media coordination, and promotional materials. Assist with website and digital platform updates, including program information and resources. Cross-Functional Coordination Work closely with internal teams (Education, Production, Marketing, Guest Services, Advancement, Finance) to support program delivery and alignment with institutional priorities. Support coordination with external partners, including schools, community organizations, and industry professionals. Grammy Camp & Program Travel Support Grammy Camp programming through logistical coordination and on-site execution during camp sessions. Travel as needed to support Grammy Camp, professional development programs, and, in some cases, Grammy In the Schools initiatives. SKILLS AND EXPERIENCE Bachelor’s degree in education, music, arts administration, communications, or a related field or equivalent experience. 1–3 years of experience in program coordination, administration, or a related field, preferably in music, arts education, nonprofit, or community engagement. Experience supporting both in-person and virtual programming preferred. Interest in music, music education, and community engagement. Proficiency and interest in content creation. Proficiency in Microsoft Office, Google Workspace, and program management tools. Experience with database systems a plus. Excellent communication and interpersonal skills, with the ability to work with diverse audiences including students, educators, artists, and partners. Bilingual skills a plus. Strong organizational and project coordination skills with the ability to manage multiple tasks and deadlines simultaneously. Must be detail-oriented with strong administrative and logistical capabilities. Ability to work in a fast-paced, dynamic environment with shifting priorities. Comfortable working evenings, weekends, and a flexible schedule as needed for programs. Willingness to travel for program support, especially during the summer. PHYSICAL DEMANDS FOR CERTAN ROLES The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time. The employee will be required to lift and/or move up to 60 pounds. SALARY AND BENEFITS The starting rate for this position is $24.10 to $26.10 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market. The actual offer extended will depend on the candidate's experience, qualifications, and the role's requirements. Positions working 20+ hours per week also receive our comprehensive benefits package (with medical, dental, and vision coverage, a 401k match, generous paid time off, and more). Click here for an overview of our company benefits. Explore our career opportunities to join a team that values creativity, innovation, and diversity. ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES GRAMMY MUSEUM The Grammy Museum is a nonprofit organization dedicated to celebrating and exploring music from yesterday and today to inspire the music of tomorrow through music preservation, education, exhibitions, and public programming and aims to create a world in which shared love of music sparks curiosity, creativity, and community. Programs include Grammy in the Schools education programs that are offered year-round for students, teachers, and schools throughout the United States. RECORDING ACADEMY The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the Grammy Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the Grammy Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators. LATIN RECORDING ACADEMY The Latin Recording Academy is an international, membership-based organization comprised of Spanish- and Portuguese-speaking recording artists, musicians, songwriters, producers and other creative and technical recording professionals. The organization is dedicated to improving the quality of life and cultural condition for Latin music and its makers. In addition to producing the Latin Grammy Awards to honor excellence in the recorded arts and sciences, The Latin Recording Academy provides educational and outreach programs for the Latin music community either directly or through its Latin Grammy Cultural Foundation. LATIN GRAMMY CULTURAL FOUNDATION The Latin Grammy Cultural Foundation is a charitable organization established by the Latin Recording Academy in 2014. The organization is dedicated to creating opportunities for the next generation of Latin music creators through scholarships, educational programs, grants, and access to creators and industry executives. MUSICARES A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works across the country to ensure the music community has the resources and support it needs. EQUAL OPPORTUNITY The Recording Academy, its affiliates, and the music industry have a strong culture of inclusion and respect for everyone. The Recording Academy makes intentional, courageous, and principled decisions for stronger business outcomes and ensures that all creators and professionals live and work in a fair and safe environment. It is the Recording Academy's policy to provide equal employment opportunities for all applicants and employees. The Recording Academy does not discriminate on the basis of race (nor traits historically associated with race, including, but not limited to hair texture and protective hairstyles), color, religion (including religious dress and grooming), creed, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, military or veteran status, marital status, sexual orientation, gender, gender identity, gender expression, genetic information or any other characteristic protected by law. The Recording Academy will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship to the Recording Academy. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, access to benefits and training, recruitment, hiring, transfer, and social and recreational programs.