EHS Specialist

Job description

Objectives of the Position To support the implementation and continuous improvement of Workplace Safety programs, regulatory compliance, emergency preparedness, and EHS initiatives for BASF Asia-Pacific Service Centre (KL Hub) and BASF Malaysia office (BuO) operations. The role serves as the operational focal point for Workplace Safety activities and stakeholder engagement, contributing to a safe, compliant, and resilient workplace environment that supports business growth, workplace transformation initiatives, and the transition towards a 24/7 operating model. M ain Tasks Functional Tasks (including but not limited to) Workplace EHS Compliance Serve as the Workplace Safety focal point for KL Hub and BuO offices, ensuring compliance with BASF requirements, local regulations, and corporate EHS standards. Support implementation and continuous improvement of safety programs, procedures, emergency response plans, risk management, and operational guidelines. Coordinate statutory and corporate EHS reporting and audits (e.g., DOSH, REHSA), monitor safety performance, and drive timely closure of findings and follow-up actions. Maintain safety and training records, certifications, inspection and incident reports, and other compliance documentation. Workplace Risk Management Lead risk assessments, hazard identification, safety inspections, observations, and compliance reviews. Coordinate periodic checks and maintenance of safety and emergency equipment (fire extinguishers, emergency lighting, smoke detectors, first aid, etc.) to ensure readiness. Investigate incidents, near misses, and unsafe conditions, perform root-cause analysis, implement corrective/preventive actions, and track their effectiveness. Oversee IAQ, environmental monitoring, and workplace hygiene assessments with building management and service providers to drive improvements. Emergency Preparedness & Business Resilience Lead and improve emergency preparedness and response programs for KL Hub and BuO offices, including drills, exercises, and crisis simulations. Coordinate Emergency Response Team (ERT) activities: nomination, onboarding, training/certification renewals, duty rosters, annual planning etc. Actively participate in emergency response, crisis management, and business continuity efforts; monitor ERT effectiveness and drive improvements. Safety Culture & Capability Development Promote a proactive safety culture through engagement programs, awareness campaigns, safety communications, and wellbeing initiatives. Develop and deliver workplace safety and competency training (new joiner briefings, fire safety, emergency response, first aid, Global Safety Day, and EHS learning campaigns). Conduct safety inductions and orientations, share safety alerts/lessons learned/best practices, and support leadership engagement to reinforce ownership and accountability. Stakeholder Management Build and manage partnerships with Business Units, HR, Facilities, Procurement, Building Management, contractors, and service providers to improve Workplace Safety; provide guidance and escalate complex issues to the Senior Manager as needed. Serve as Secretary and EHS focal point for the Safety & Health and Emergency Response Team committees: coordinate meetings, management reviews, action tracking, governance reporting, and communicate key outcomes. Contractor Safety & Facilities Oversight Lead contractor safety for office projects, maintenance, renovations, fit-outs, relocations, and infrastructure upgrades: review risk assessments, method statements, and permit requirements, and ensure EHS requirements are integrated into workplace changes. Conduct contractor safety briefings, monitor compliance with BASF EHS and regulatory obligations, and coordinate with Facilities, Building Management, and contractors to ensure safe execution. Strategic Projects & Continuous Improvement Support and implement strategic EHS, workplace transformation, employee wellbeing, and operational excellence initiatives in line with business needs. Identify and drive process improvements, digitalization, standardization, and simplification for Workplace Safety programs; act as EHS focal point to ensure EHS requirements and risk management are integrated into workplace-related projects. Produce management reports, dashboards, and presentations to monitor project performance and support decision-making; support regional and global EHS initiatives as assigned. Act as the EHS focal point for workplace-related projects, ensuring EHS requirements, risk management principles, and BASF standards are integrated throughout project planning and execution. Requirements Education Bachelor's Degree in Occupational Safety & Health, Environmental Science, Engineering, or a related discipline. Professional EHS certifications (Safety and Health Officer or Occupational Safety and Health (OSH) Coordinator) and relevant workplace safety experience would be an advantage. Work Experience >5 years of relevant experience in Occupational Safety & Health, Environmental Protection, EHS Management Systems, Workplace Safety, Facilities Safety, or related EHS functions. Experience in office/workplace environments, regulatory compliance, emergency preparedness, audit management, and EHS program implementation are an advantage