Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) Coordinator

Job description

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - Bachelor’s degree in social work, human services, family services, counseling, or related field. Work Experience: Required - Experience working with diverse families in low-income communities. Prefer case management experience and bilingual (Spanish). Critical Action Items & Measurable Deliverables/ ERSEA: 1. Establish systems for program eligibility of Head Start program participants (e.g., determination, verification, documentation) in accordance with agency and federal policy, protocols, and regulations. (HSPPS §1302.12) 2. Guide recruitment efforts designed to actively inform families with eligible children in the service area specifically children with disabilities and other vulnerable or disproportionately impacted children of available Head Start services and assist them with the application process. (HSPPS §1302.13) 3. Establish selection criteria (annually) and ensure program compliance with the Individuals with Disabilities Education Act (IDEA). (HSPPS §1302.14) 4. Ensure assigned program maintains its funded enrollment level, including filling slots within 30 days of vacancy. (HSPPS §1302.15) 5. Monitor systems for tracking child attendance and consult on mitigating absenteeism (e.g., Attendance Action Plan). (HSPPS §1302.16) 6. Collaborate with program staff to develop and implement family engagement strategies, specifically fatherhood engagement initiatives, including individual activities and special events. (HSPPS §1302.50, 1302.51) 7. Collaborate with program staff on strategies for family service planning, including the identification and development of community partnerships. (HSPPS §1302.52, 1302.53) 8. Support completion of minimum training requirements as specified in state and federal standards through the development and delivery of training and technical assistance. (HSPPS §1302.92) 9. Complete initial training on eligibility determinations within 90 days hire and subsequent professional development training as indicated by program management. 10. Monitor program enrollment to ensure it reaches 100%, complies with eligibility criteria, and adheres to agency, state, and federal standards. 11. Provide oversight of physical and electronic child records to make certain the files are complete, current, organized, and compliant with Head Start Program Performance Standards. 12. Prepare and submit required reports (e.g., weekly enrollment status and attendance reports, monthly waitlist reports, annual audit report) prior to deadlines. Critical Action Items & Measurable Deliverables PFCE: 1. Collaborate with program staff to develop and implement family engagement strategies, specifically fatherhood engagement initiatives, including individual activities and special events. (HSPPS §1302.50, 1302.51) 2. Develop innovative two-generation approaches that address prevalent needs of families across the program that leverage community partnerships or other funding sources. (HSPPS §1302.50) 3. Collaborate with program staff on strategies for family service planning. (HSPPS §1302.52, 1302.53) 4. Implement intake and family assessment procedures to identify family strengths and needs related to the family engagement outcomes as described in the Head Start Parent Family and Community Engagement Framework, including family well-being, parent-child relationships, families as lifelong educators, families as learners, family engagement in transitions, family connections to peers and the local community, and families as advocates and leaders. (HSPPS §1302.52) 5. Support completion of minimum training requirements as specified in state and federal standards through the development and delivery of training and technical assistance. (HSPPS §1302.92) 6. Schedule, attend, and document monthly parent committee meetings. 7. Ensure physical and electronic child records are complete, current, organized, and compliant with Head Start Program Performance Standards. 8. Prepare and submit required reports (e.g., weekly enrollment status and attendance reports, monthly waitlist reports, annual audit report) prior to deadlines. 9. Assist with policy council meetings as requested. Other Responsibilities ERSEA: 1. Monitor, evaluate, and revise policy, protocol, and systems for eligibility, recruitment, selection, enrollment and attendance (ERSEA) tracking and reporting. 2. Support development of community and self-assessments, grant applications, budgets, and required reports in accordance with INK and Office of Head Start timelines and criteria for composition. 3. Supervise Family Specialists as appropriate. 4. Promote opportunities for parents to participate in parenting and professional skills development, including opportunities to participate in the Head Start program as volunteers or employees. 5. Perform other job duties as assigned. Other Responsibilities PFCE: 1. Establish and implement a family partnership agreement process that is jointly developed and shared with parents in which staff and families review individual progress, revise goals, evaluate and track whether identified needs and goals are met, and adjust strategies on an ongoing basis, as necessary. 2. Conduct family engagement services in the family’s preferred language, or through an interpreter, to the extent possible, and ensure families have an opportunity to share personal information in an environment in which they feel safe. 3. Implement procedures for education and family support staff to share information with each other to ensure coordinated family engagement strategies with children and families in the classroom, home, and community. 4. Promote opportunities for parents to participate in parenting and professional skills development, including opportunities to participate in the Head Start program as volunteers or employees. 5. Support development of community and self-assessments, grant applications, budgets, and required reports in accordance with INK and Office of Head Start timelines and criteria for composition. 6. Perform other job duties as assigned. Requirements: 1. Demonstrated leadership skills through professional presence and reinforcement of agency mission, vision, and culture to encourage passion, engagement, and accountability among staff. 2. Strong “people acumen” and knowledge of human resources policy requirements and personnel management strategies. 4. Knowledge of applicable state and federal Head Start regulations, performance standards and guidelines. 5. Strong written communication skills to compose and disseminate policy, protocol, training, reports, and other program documentation. 6. Strong oral communication skills to communicate with team members in a manner that encourages trust and respectful, ongoing two-way communication. 7. Ability to incorporate the unique cultural, ethnic, and linguistic backgrounds of families in the program and community. 8. Sound judgment in the protection of confidential information. 9. Ability to organize and prioritize duties and responsibilities in a fast-paced environment. 10. Ability to work a flexible schedule including nights, holidays, and weekends. 11. Ability to work independently. 12. Possess a valid driver’s license. 13. Complete and pass health examination. 14. Confirm work eligibility status. 15. Successfully pass driving history check. 16. Clear criminal background check. 17. Required to lift up to 60 pounds. 18. Required to stand, sit on the floor, bend, squat, kneel, lift children, and engage with children. 19. Exposure to communicable diseases, and other hazards such as cigarette smoke, pets, at risk neighborhoods, etc. 20. Travel up to 50% by car, bus, airplane, or train may also be required associated with attendance at conferences, meetings and other duties carried out at distant locations in and out of state and in some cases where some overnight travel may be required. 21. Some evenings and weekend work may occasionally be required for events such as home visits, parent teacher conferences, Parent Committee meetings, community, and social events such as field trips. 22. Required to hold and maintain a valid driver’s license. Here at INK, we are dedicated to building a diverse, inclusive, and authentic workplace. Please feel free to apply for this position even if your work experience and education do not align perfectly with every requirement for this job description. You may very well be the perfect candidate for this role or other ones that we have open. Thank you for your interest in joining our mission! INK is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees must receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof. INK is an Equal Employment Opportunity (“EEO”) Employer. It has been and will continue to be a fundamental policy of INK, not to discriminate on the basis of race, color, religion, gender, gender identity, pregnancy, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, or any other characteristic prohibited by federal, state and/or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Education #LI-Entry Level #LI-Full-time