Engineering Records Coordinator

Job description

Location: Dartmouth, Nova Scotia Workplace: Onsite Career Opportunity GeoSpectrum is growing and has a new career opportunity for an experienced Engineering Records Coordinator! Reporting to the Director of Custom Solutions, the Engineering Records Coordinator is responsible for accurately entering, organizing, and maintaining engineering records within the company’s ERP system. Working closely with our engineering team, you'll create and maintain ERP part numbers, bills of materials (BOMs), and engineering records that support procurement, manufacturing, and operations.​‌ In addition, you'll contribute to CAD data management activities, such as maintaining standard hardware libraries and ensuring consistency between CAD models, drawings, and ERP records. As a highly collaborative, cross-functional role, you'll work at the intersection of engineering, procurement, manufacturing, and operations, making a meaningful impact on the accuracy and efficiency of our processes every day. About Us GeoSpectrum Technologies was founded in 1994 by friends who wanted to work together and build a collaborative workplace where employees take pride in contributing to cutting ‑ edge technology from concept to delivery. Based in Dartmouth, Nova Scotia, we design and manufacture state ‑ of ‑ the ‑ art underwater acoustic components, transducers, and end ‑ to ‑ end systems for maritime surveillance and exploration. Serving clients across ocean science, defence, and oil and gas industries, we are known for our innovation and for delivering reliable, customized solutions that exceed customer expectations. Over three decades, our core values have shaped a supportive and creative environment that emphasizes employee engagement, technical excellence, and strong customer relationships. To learn more about who we are and what it’s like to work at GeoSpectrum, we invite you to watch our company video by visiting . Responsibilities Engineering to ERP Data Management Receive inputs from the engineering team, including drawings, CAD models, specifications, and engineering BOMs. Create and maintain part numbers, descriptions, attributes, and structure in the ERP system. Build, review, and release accurate bills of materials (BOMs) in the ERP system based on engineering inputs. Ensure ERP data accurately reflects engineering intent, revisions, and approved configurations. Manage basic engineering change updates in the ERP system in coordination with engineering. CAD & Documentation Support Maintain and organize basic CAD files such as standard hardware libraries (fasteners, purchased parts, common components). Ensure consistency between CAD libraries, drawings, and ERP part records. Support standardization efforts for part naming, numbering, and documentation. Data Quality & Process Improvement Maintain high standards for data accuracy, completeness, and consistency. Identify gaps, errors, or inefficiencies in engineering‑to‑ERP workflows and suggest improvements. Support documentation of processes related to part creation, BOM management, and data handoff. Qualifications Mechanical or Electrical Technologist or equivalent practical experience. Experience working with an ERP system - SAGE 300 experience an asset. Experience creating, reading and interpreting engineering drawings, BOMs, and basic CAD outputs. Strong attention to detail and accuracy. Clear written and verbal communication skills Security Requirements All candidates must be eligible to obtain and maintain Canadian Controlled Goods and Canadian Government Security clearances. Total Rewards We recognize that our people are our most valuable asset. Our Total Rewards package is designed to support your wellbeing, growth, and long term success. It includes a competitive base salary, comprehensive health and wellness benefits, paid time off, opportunities for professional development, and programs that recognize and reward your contributions. We offer: Competitive salary based on experience Work-life balance with core hours Paid time off Employee-family assistance program Comprehensive Extended Health Group plan benefits Virtual healthcare GRSP employer match plan Corporate discounts and perks Career development opportunities Professional development and training Monthly activities led by Social Committee Employee driven wellness and activity initiatives Free on-site parking Professional Development GeoSpectrum is committed to creating an environment where colleagues can thrive both professionally and personally, while advancing cutting edge underwater acoustic technology. You’ll engage in regular development and performance discussions with your manager, have access to an online learning platform, and benefit from mentoring programs designed to strengthen your skills and open doors to new opportunities in your field. We foster a collaborative and inclusive workplace where diverse perspectives are valued, opportunities for growth are equitable, and every colleague can reach their full potential. At GeoSpectrum Technologies, we hire and develop talented individuals who drive innovation. Accommodation GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Indigenous persons, LGBTQIA2S+, persons with disabilities, and women. GeoSpectrum will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self-identify on either your application form, covering letter, or resume. Apply Today While we sincerely thank all applicants for taking the time to apply, only those chosen for an interview will be contacted. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at .