Engineering Systems Specialist

Job description

Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity. Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science. Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture. Job Purpose To coordinate all administrative tasks of the engineering department ensuring smooth workflow. Key Responsibilities Support preparation of Engineering presentations and tracking of Engineering KPIs. Compile, validate, and upload sustainability data (Energy- Electricity, all diesel souses with evidence) Energy calculations, upload to the EHS One, maintaining Energy KPI portal with the supporting evidence. Act as site representative for Sustainability global audits, including coordination and evidence management. Perform commercial evaluations including offer comparisons, fair market value analysis, IRR, and NPV calculations for Engineering initiatives. Coordinate with Finance and Procurement on Engineering-related payments, invoices, and purchase orders. Obtain quotations for Engineering purchases, liaise with Procurement, and raise POs in Ariba. Complete GRNs for issued POs and follow up on payments when required. Track invoice values against PO values, maintaining separate records for Routine Maintenance and CAPEX. Maintain all Engineering service agreements, monitor validity, and escalate potential delays in advance. Coordinate with Engineering contractors and suppliers as guided by the Engineering Manager and Senior Engineering Manager. Perform TPRM (Third Party Risk Assessment) and vendor registration processes. Maintain the Engineering Drawing Register with proper numbering, version control, and segregated folder structure. Maintain Engineering manuals with a structured index and controlled access. Perform VQD Coordinator role, managing all Engineering-related quality documentation and records. Maintain all Engineering SOPs up to date in VQD, ensuring compliance with version control requirements. Issue and maintain controlled copies of Engineering SOPs, maintain SOP cupboards with current versions, and issue SOP annexure books. Communicate and update relevant stakeholders on important SOP revisions in a timely manner. Carry out revalidation of utility equipment and maintain proper documentation. Perform assigned CMMS-related activities, ensuring accurate documentation and system updates within authorized access. Carry out Engineering tasks and actions in compliance with CMMS, VQD, and EHS One systems within defined authority levels. Ensure timely completion and closure of VQD and EHS One actions. Conduct Self‑Inspection Audits and complete ZAP reporting, escalating deviations appropriately. Prepare and manage the annual Engineering spares audit schedule, ensuring: At least one audit per month, Minimum five different items per audit, Sixty items audited annually Timely escalation of deviations to Engineering Manager and Senior Engineering Manager Support Engineering spares cycle count activities. Oversee and support building maintenance activities, including documentation and coordination. Involve in other Engineering department–related documentation and coordination work as required. EHS AND QUALITY RESPONSIBILITIES & COMMITMENT Demonstrate personal commitment on ensuring global EHS and quality policies and guidelines. Stringently comply and maintain all the engineering log sheets, which need signatures of Assist. Engineering manager/engineering manager/Senior engineering manager Ensure compliance of relevant work area to HALEON EHS and quality policies, guidelines, and local regulations. Timely communication of EHS and quality information. Timely communication of EHS/ Quality, ZAP information. Ensure to complete training/ E-learning on time. Follow life saving rules and personnel engagement of key EHS programs in the site. Scope of Accountability: Job holder needs to support Engineering division of SC Mt. Lavinia plant Knowledge/ Education / Experience Required Should possess a Diploma or higher diploma in engineering/science related fields. Specialization in Science or Engineering At least 02 years Industrial experience in similar capacity, preferably in food or pharmaceutical industry Should demonstrate sound knowledge on Business, Engineering and EHS standards in large scale manufacturing environments. Should be able to demonstrate and apply IT skills preferably with hands on capability in AutoCAD package. KEY BEHAVIORAL COMPETENCIES REQUIRED : Gain support and commitment from others Take timely decisions with a sense of urgency to meet the organizational goals Ensure accuracy of documents all the time Job Posting End Date 2026-08-31 Equal Opportunities Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong. During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees. The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions. Adjustment or Accommodations Request If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence. Note to candidates The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.