Environmental Health & Safety (EHS) Coordinator

Job description

LOCATION: LOS ANGELES (HQ) REPORTING TO: REGIONAL HR MANAGER (DOTTED LINE TO SITE LEADER) ABOUT 8FLEET: 8Fleet is hiring! 8Fleet is a rapidly growing LA-based technology and logistics startup building the operational infrastructure for both non-autonomous and future autonomous rideshare fleets. As we continue to grow, we’re looking for driven team members who are excited to build scalable processes and support safe, compliant operations across our workforce. ABOUT THE ROLE: We are seeking a proactive, detail-oriented, and hands-on Environmental Health & Safety (EHS) Coordinator to support and maintain the day-to-day administration and execution of company-wide health, safety, and compliance programs within a fast-paced operational environment. This is a 100% onsite position that will primarily support its designated home location while providing support to other locations within the region as business needs arise. A significant portion of the role will focus on the hands-on coordination and administration of high-volume drug testing and fingerprinting, safety incident response and investigations, and workers’ compensation claims. The ideal candidate is highly organized, comfortable balancing routine compliance activities with time-sensitive safety matters, and experienced in safety coordination within fleet, transportation, logistics, or similarly fast-paced operational environments. WHAT YOU’LL DO: - Drug-Testing Specimen Collection - Serve as an onsite drug-testing collector, conducting high-volume specimen collections in accordance with established procedures and chain-of-custody requirements. - Track testing completion, follow up on outstanding or incomplete tests, and escalate issues as needed. - Partner with vendors and laboratories to support testing and resolve scheduling, collection, or documentation issues. - Monitor testing supplies and maintain appropriate inventory levels to support ongoing collection needs. - Maintain accurate, complete, organized and confidential testing records and supporting documentation. - Fingerprinting & Background Check Compliance - Coordinate TrustLine, Live Scan, fingerprinting, and related compliance requirements, including scheduling, documentation, status tracking, follow-up, and completion. - Partner with third-party fingerprinting vendors to ensure timely processing and accurate documentation. - Support the transition of applicable fingerprinting services in-house, including process implementation and ongoing administration. - Maintain accurate, complete, organized, and confidential compliance records and supporting documentation. - Workers’ Compensation Administration - Lead the administration and tracking of workers’ compensation claims from initial incident reporting through claim resolution and closure. - Manage ongoing communication and follow-up with employees, medical providers, claims adjusters, and insurance carriers to obtain required documentation, track claim status, address outstanding items, and support timely claim progression and resolution. - Drive the interactive process, modified duty, and return-to-work efforts, including reviewing medical documentation and work restrictions, engaging with employees and managers to evaluate appropriate work options, documenting modified duty arrangements, tracking restrictions and updates, and facilitating a safe and timely return to work. - Maintain accurate and confidential claim records, monitor open cases, and ensure required follow-ups and deadlines are completed. - Assist with tracking workplace injury trends and identifying opportunities for corrective actions and injury prevention. - Safety Investigations & Inspections - Lead safety incident investigations, including documentation and corrective action follow-up. - Conduct routine safety audits and site inspections to identify workplace hazards and compliance gaps. - Recommend, track, and follow up on corrective and preventive actions to ensure identified issues are addressed. - OSHA & Cal/OSHA Compliance - Support compliance with OSHA, Cal/OSHA, and applicable workplace health and safety requirements, including company safety programs, policies, and procedures. - Maintain required safety records, logs, and compliance documentation, and support regulatory reporting and recordkeeping requirements. - Coordinate and track required safety training, certifications, and compliance activities, ensuring documentation is current and follow-up items are completed. - Account & Vendor Management - Manage day-to-day relationships with drug testing, fingerprinting, workers’ compensation and EHS vendors, serving as a primary point of contact for routine operational needs. - Coordinate vendor services, scheduling, account setup, and issue resolution to support timely and consistent service delivery across locations. - Maintain vendor documentation, account information, service agreements, and compliance records, and escalate service or performance concerns as appropriate. WHAT YOU’LL BRING TO THE TABLE: - 2+ years of experience in EHS, safety, workers’ compensation, HR compliance, or a related field. - Experience managing workers’ compensation claims. - Strong execution and case management skills. - Working knowledge of OSHA and Cal/OSHA requirements. - Ability to work 100% onsite. BONUS POINTS FOR: - Experience in fleet, transportation or logistics. - Experience conducting onsite drug-testing programs. - Experience conducting onsite fingerprinting programs. - OSHA certification or safety-related certification preferred. PHYSICAL REQUIREMENTS: - Ability to regularly walk and navigate garage, depot, parking, and vehicle staging areas to conduct inspections and safety activities. - Ability to stand and walk for extended periods while performing onsite duties. - Ability to occasionally lift, carry, push, or move items weighing up to 25 pounds. - Ability to occasionally bend, reach, crouch, or stoop when performing inspections or other job-related activities. - Ability to perform duties in indoor and outdoor operational environments, which may include exposure to varying weather conditions. - Ability to operate a computer and other equipment necessary to perform the essential functions of the position. BENEFITS: - Medical, dental, and vision insurance. - Paid time off and company holidays. - Career growth opportunities within a fast-growing fleet operations company. EQUAL OPPORTUNITY EMPLOYER: 8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. DISCLAIMER: This job description may be updated at any time without prior notice.