[EPC] Department Secretary

Job description

Efficiently manage the Department Head's calendar, scheduling meetings, appointments, and events. Coordinate travel arrangements, including visa documents, flights, accommodations, transportation and ensuring seamless itineraries. Greet and assist visitors to the office, ensuring a professional and welcoming experience. Maintain confidentiality and handle sensitive information with discretion. Collaborate with the support team/dept coordinator team to coordinate section-wise workshops and events. Ensure all necessary arrangements for workshops and events are in place, including venue booking, materials, and logistics. Purchase office supplies as per regulations, ensuring adequate stock levels and compliance with procurement policies. Perform other administrative and assistant tasks as assigned. Willingness to do some PMO support tasks such as: Budget tracking and simulation, project resources reports, project billing, project Purchasing Order HW coordination, project travel tracking. Department Business forecast and planning. Diploma or bachelor’s degree in business administration, Secretary, Linguistics, or related field 1- 2 years of experience in a similar position Good English skills (especially speaking, writing, and listening) Proficiency in Microsoft Office (Word, Excel, PowerPoint), especially Excel and PowerPoint. Strong communication and negotiation skills, team-work spirit, and high sense of responsibility. Ability to manage multiple tasks simultaneously and act/ think fast in urgent situations/requests. Proactive, detail-oriented, and well-organized. WHY BOSCH? Because we don't just follow trends, we create them. Because together we turn ideas into reality, working every day to make the world of tomorrow a better place. Do you have high standards when it comes to your job? So do we. At Bosch, you will discover more than just work. Benefits and Career Opportunities Working in one of the Best Places to Work in Vietnam and Top 30 of the Most Innovative Companies all over the world Join a dynamic and fast-growing global company ( English-speaking environment) Engage in our diverse training programs which surely help strengthen both your personal and professionalism 13th-month salary bonus + attractive performance bonus (you'll love it!) + annual performance appraisal 100% monthly salary and mandatory social insurances in 2-month probation Meal, Commuting and Parking allowance Premium health insurance for you and 02 family members 15++ days of annual leave + 1 day of birthday leave Flexible working time Free in-house entertainment facilities and sport activities : football, badminton, yoga, Aerobics…. Vibrant culture : Enjoy team-building events, company trips, year-end parties, tech talks, charity & CSR initiatives Onsite opportunities : short-term and long-term assignments The Bosch Group is a leading global supplier of technology and services. Its operations are divided into four business sectors: Mobility, Industrial Technology, Consumer Goods, and Energy and Building Technology. With technology that is “Invented for life,” Bosch wants to help improve quality of life and conserve natural resources. The Bosch Group comprises Robert Bosch GmbH and its roughly 490 subsidiary and regional companies in over 60 countries. Including sales and service partners, Bosch’s global manufacturing, engineering, and sales network covers nearly every country in the world. Bosch’s innovative strength is key to the company’s further development. Bosch Global Software Technologies Company Limited (BGSV) is 100% owned subsidiary of Robert Bosch GmbH, offering end-to-end Engineering, IT, and Business Solutions. Starting its operation from 2010 at Etown 2 in HCMC, BGSV is the first software development center of Bosch in Southeast Asia. BGSV nowadays have over 4,000 associates, with a global footprint and presence in the US, Europe, and the Asia Pacific region. With our unique ability to offer end-to-end solutions that connect sensors, software, and services, we enable businesses to move from the traditional to digital or improve businesses by introducing a digital element in their products and processes. BGSV currently operates from three offices located at the following addresses: 1. Etown Building – 364 Cong Hoa Street, Ward 13, Tan Binh District, Ho Chi Minh City, Vietnam 2. OfficeHaus Building – 32 Tan Thang Street, Son Ky Ward, Tan Phu District, Ho Chi Minh City, Vietnam 3. Capital Place Building – 29 Lieu Giai Street, Ngoc Khanh Ward, Ba Dinh District, Hanoi, Vietnam