Equity Administrator

Job description

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in: We're looking for an Equity Administrator to own the day-to-day management of our equity programs. You'll administer equity in our stock plan system, manage the grant and approval process end to end, and serve as the go-to resource for equity questions across the company. You'll also support the accounting for stock-based compensation, working closely with accounting leadership for equity-related reporting. What you will do - Administer equity programs and grants. Manage the equity grant and approval process from start to finish — preparing grant recommendations, routing awards for approval, and processing new grants, vesting, exercises, releases, and terminations. - Oversee daily equity operations. Maintain accurate participant, grant, and vesting records for all award types in the stock plan system. - Serve as the primary point of contact for equity questions from employees, executives, and internal partners. Support participant communications and education. - Maintain equity program controls and documentation, ensuring awards are administered in line with plan documents and approvals. - Own and maintain the equity administration system (Shareworks), ensuring data integrity and configuring the platform for grants, vesting, and reporting. - Produce equity reports for stakeholders — including grant activity, vesting schedules, and participant-level detail — and prepare data for audits, filings, and disclosures. - Support the monthly and quarterly stock-based compensation accounting process, including expense schedules, reconciliations, and workpapers, in partnership with accounting leadership. What you will need to know/have - Bachelor's degree in Accounting, Finance, Business, or a related field - 3-5 years of experience in an equity-related role - Experience with equity administration systems (Shareworks preferred) - Experience managing grant and approval workflows and processing equity transactions - Excellent interpersonal and communication skills to support employees across the organization - Ability to work independently and collaboratively in a dynamic environment - Working understanding of stock-based compensation accounting concepts, with strong attention to detail and comfort reconciling data to supporting records Get in on all the awesome at Instructure! We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect: - Competitive compensation, plus all full-time employees participate in our ownership program - because everyone should have a stake in our success. - Flexible work culture. Our remote, hybrid and in-office collaboration spaces vary by role, team and location. - Generous time off, including local holidays and our annual “Dim the Lights” period in late December, when teams are encouraged to step back and recharge based on departmental needs. - Comprehensive wellness programs and mental health support - Learning and development resources, including professional development tools and tuition reimbursement, to support your growth - The technology and tools you need to do your best work - Motivosity employee recognition program - A culture rooted in inclusivity, support, and meaningful connection We believe in hiring great people and treating them right. The more diverse we are, the better our ideas and outcomes. Instructure is an Equal Opportunity Employer. We comply with applicable employment and anti-discrimination laws in every country where we operate. All employees must pass a background check as part of the hiring process. To help protect our teams and systems, we’ve implemented identity verification measures. Candidates may be asked to verify their legal name, current physical location, and provide a valid contact number and residential address, in accordance with local data privacy laws. Any attempt to misrepresent personal or professional information will result in disqualification.