Equity Compensation Administration Specialist

Job description

Equity Compensation Administration Specialist Company: The Boeing Company The Boeing Company is seeking an experienced Equity Compensation Administration Specialist to join their Total Rewards team and report directly to the Director, Executive Compensation Governance and Stock Administration. This role can be based in Chicago, IL or Seattle, WA. The Equity Compensation Administration Specialist will manage, enhance, and deliver high-quality equity plan administration and participant services for our global employee population. This role partners with Total Rewards, Legal, Finance, Payroll, and external service providers to ensure accurate, timely, and compliant execution of all equity-related programs. Position Responsibilities: The responsibilities of the Equity Compensation Administration Specialist include, but are not limited to: Lead the deployment, maintenance, initiation of change, and administration of Boeing’s equity program, including annual, monthly, and supplementary grant cycles, executive grants, termination events, large-scale vesting events, tax withholding, compliance, etc Lead interactions with equity plan service providers to ensure data integrity and timely resolution of issues. Support process testing and system implementations/upgrades Support management of grant lifecycle activities: grant setup, enrollment, modifications, cancellations, exercises, payouts, forfeitures, and post-termination processing Manage Section 16 reporting obligations, including preparation, review, and timely filing of Forms 3, 4, and 5; coordinate with Corporate Secretary and external counsel/filing agents to ensure accurate ownership disclosures, track officer/director insider transaction activity and blackout windows, respond to Section 16 inquiries Support preparation of share usage and stock plan status reports for the Board of Directors and internal audits. Assist in preparing relevant sections of SEC filings, including compiling and reconciling share reserve and dilution metrics Manage Board of Directors compensation inquiries and process 1099s Act as primary point of contact for internal stakeholders, delivering clear guidance on grants, vesting, exercise, taxation, withholding, and plan rules Maintain and improve program documentation, administrative processes, system configurations, and participant communications. Supports equity program design and deployment to ensure incorporation of best practices and compliance requirements Support annual compensation review process alongside total rewards partners Stay abreast of equity compensation trends and changes Lead and/or participate in ad hoc project teams Basic Qualifications (Required Skills/Experience): 5+ years of experience with Human Resources and/or Compensation 5+ years of experience in stock and/or equity plan administration Preferred Qualifications (Desired Skills/Experience): Certified Equity Professional (CEP) or working toward certification. Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field 7+ years of experience in equity plan administration in a public company environment, including project management experience and partnership with business and strategy leaders Complete knowledge of equity compensation types (RSUs, PSUs, stock options, ESPP) and related tax/regulatory requirements Subject matter expertise in stock plan administration, detailed-oriented with strong organizational and project management skills Expertise in Workday HR Management Systems Expertise in equity plan administration software Proficient in MS Office applications (Word, Excel, PowerPoint) Experience in equity administration in a large or matrixed organization Experience with Fidelity Plan Sponsor WebStation Conflict of Interest: Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process. Drug Free Workplace: Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. Pay & Benefits: At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities. The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements. Pay is based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $161,500 - $218,500 Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position. Export Control Requirement: This is not an Export Control position. Safety Sensitive: This is not a Safety Sensitive Position. Security Clearance: This position does not require a Security Clearance. Visa Sponsorship: Employer will not sponsor applicants for employment visa status. Contingent Upon Award Program This position is not contingent upon program award Shift: Shift 1 (United States of America) Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. EEO is the law Boeing EEO Policy Request an Accommodation Applicant Privacy Boeing Participates in E – Verify E-Verify (English) E-Verify (Spanish) Right to Work Statement Right to Work (English) Right to Work (Spanish)