Event and Admin Coordinator - fully remote!

Job description

**What You Will Do In This Role** As the Event and Administration Coordinator at Inflect you will be coached by the [EA to the CEO](https://www.linkedin.com/in/cesarcoelhooxley/) and serve as the operational "glue" for Inflect’s industry presence, project managing and executing on 15+ external and internal events per year across the globe. From logistics and vendor management to budget oversight and travel coordination, your work will be integral to ensuring internal and external events attended by our team are a success. Events generally come in bursts, so when you’re not in "event mode," this role acts as the EA to the CEO’s right hand, executing on tactical pieces of the broader company strategy. This is a high-impact, hybrid role designed for a logistical mastermind who thrives on variety and precision. **Who You Are** You are a strategist at heart who excels at execution - a true "Force Multiplier" who brings ideas to the table, connects the dots across the business, and refuses to let details slip through the cracks. Hyper-organized and naturally detail-oriented, you thrive on bringing structure to ambiguous environments and managing competing priorities with exceptional time-management skills. You likely feel a rush of excitement when you’re given ownership over creating order out of chaos. You take extreme personal ownership of your work, anticipating needs, exercising sharp judgment, and driving projects to completion without needing constant direction. You are a proactive and adaptable communicator, keeping stakeholders of all levels effortlessly aligned, surfacing risks early, and knowing precisely when to solve problems independently versus when to escalate. You pivot seamlessly when priorities shift, maintaining momentum and ensuring every detail, deadline, and follow-up is accounted for. Recognized by others as a reliable closer, you take pride in elevating standards and ensuring that every initiative under your watch achieves a seamless, high-quality outcome. **Who We Are** We’re revolutionizing the way companies buy and sell digital infrastructure (Datacenter, cloud, and network services). Digital infrastructure services are the building blocks of the internet and at the core of every industry. Traditionally, it’s been bought manually through service provider salespeople, resulting in high costs, slow procurement cycles, and services that aren’t the best fit - slowing down the ability of companies to build and innovate. Inflect’s marketplace and advisory are removing friction so any company can get what they need, when they need it, with the right deal terms. By achieving our mission, we unlock businesses to build and human innovation to *inflect*! Of course, we’re also a startup, and it’s important that you understand what that means if you work for us. We work quick, we work smart, we work hard, and the road to success is filled with some of the highest highs, but also has its fair share of lows. If you’re looking for the same thing day in and day out, this will not be the place for you. (And that’s okay!) We’re all owners of Inflect -full time employees receive option grants-, and we know that we’re the reason we’ll achieve our goals, or we’ll be the reason we don’t. So believe me when I say that we’re hell bent on achieving our goals. If this sounds like the kind of environment you would thrive in then we’d love to have you! **Day-To-Day Responsibilities** - Event project management (bulk of the role): - Developing and maintaining conference playbooks, including schedules, meeting overviews, venue maps, and logistical details - Proactively research and vet event opportunities, bringing forward recommendations based on business value, audience, cost, and strategic fit. - Evaluating conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers - Participating in contract negotiation for all event requirements - Own event timelines, budgets, and deliverables from planning through completion, proactively identifying risks, resolving blockers, and ensuring nothing falls through the cracks. - Managing and coordinating the complex logistics of our brand presence, including shipping event swag or tools and signage to international and domestic venues - Coordinating registration and badging for all attendees - Anticipating and coordinating end-to-end event logistics, including hotels, meeting spaces, ground transportation, dining reservations, attendee requirements, and other needs, identifying and resolving gaps before they become last-minute issues. - Serve as the primary operational point of contact for event organizers, venues, hotels, vendors, and other external partners, proactively following up and driving outstanding items to resolution. - Post-event follow-up coordination, including logging contacts, leads, outcomes, etc. in Salesforce - Conducting post-event reviews - Maintaining ownership of open items and follow-ups, proactively driving them to resolution and escalating when necessary - Admin support to the CEO's EA (when time permits): - Assisting in expense tracking and submissions of expense reports - Supporting preparation of meeting materials and briefing documents - General administrative support to leadership as delegated, including calendar coordination and travel logistics - Anticipate administrative needs, identify gaps, and proactively take action where appropriate **What Benefits We Offer** - 100% remote work environment - seriously! - Unlimited PTO - Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0) - Dental and Vision insurance available with widely used providers - Option grants begin vesting after year 1 - you own a piece of Inflect