Event Coordinator

Job description

**About Blueprint** Blueprint is a technology solutions firm headquartered in Bellevue, Washington, with teams across the United States. We help organizations turn complex challenges into meaningful outcomes by connecting strategy and execution across AI, cloud, data, product development, and emerging technology. Our culture is built by people who care deeply about doing exceptional work. We set high standards, take ownership, and continually challenge ourselves and one another to be better. We work hard, support each other, and take genuine pride in what we deliver for our clients, partners, and teams. At Blueprint, you’ll work alongside talented people with different experiences, expertise, and perspectives. You’ll have opportunities to take on meaningful challenges, expand your skills, and see the impact of what you build. **Bring your perspective. Raise the standard. Build what matters.** ## **About the Role** In this role, you'll play a key part in supporting site operations, employee engagement, community initiatives, and business rhythm activities within a fast-paced engineering environment. You'll work closely with site leadership and cross-functional partners to plan and deliver events, programs, communications, and operational initiatives. Your work will create meaningful experiences for employees and strengthen connections with the surrounding community, spanning everything from onsite events and employee programs to budget management, vendor coordination, and communications that keep people informed and engaged. ## **What You'll Do** - Plan, coordinate, and execute onsite events, meetings, employee programs, and community engagement initiatives from concept through completion. - Manage event logistics, including timelines, vendors, facilities, supplies, communications, attendee coordination, and day-of execution. - Partner with employee resource groups, business leaders, internal teams, universities, nonprofits, community organizations, and external partners to deliver programs and events. - Coordinate internal communications, newsletters, event announcements, presentations, and promotional materials to drive awareness and participation. - Manage event and program budgets, including expense tracking, invoice processing, purchase requests, financial reporting, and budget reconciliation. - Coordinate vendor relationships and contracts, ensuring services are delivered accurately, on time, and within established budgets. - Support site leadership with business rhythm activities, operational planning, meetings, reporting, and follow-up actions. - Develop and maintain event calendars, project plans, records, documentation, and operational tracking mechanisms. - Collaborate across engineering, HR, finance, communications, legal, and other functional groups in a highly matrixed environment. - Support community outreach and partnership initiatives with local universities, nonprofits, technology communities, and other external organizations. - Track program and event metrics, engagement levels, participation, budgets, and other success measures to evaluate effectiveness. - Identify opportunities to improve processes, employee engagement, event experiences, and site operations. - Research and recommend creative approaches, new event concepts, and innovative solutions that strengthen employee and community engagement. - Handle confidential information and sensitive business matters with discretion, professionalism, and sound judgment. - Perform general administrative and operational duties, including maintaining records, preparing reports and correspondence, processing invoices, and organizing documentation. ## **What You'll Bring** - 5 to 7 years of experience in event management, program coordination, business operations, marketing, communications, or a related field. - 5 to 7 years of experience planning and executing events, programs, meetings, or complex logistical initiatives. - 5 to 7 years of experience managing budgets, expenses, vendor relationships, and financial reporting. - 5 to 7 years of experience developing communications, promotional campaigns, newsletters, presentations, or engagement initiatives. - Strong verbal and written communication skills, with the ability to communicate effectively with employees, leadership, vendors, community partners, and external stakeholders. - Demonstrated experience coordinating multiple projects, priorities, stakeholders, and deadlines simultaneously. - Proven ability to work effectively across multiple teams and leadership levels within a matrixed organization. - Strong organizational, time management, problem solving, and project coordination skills. - Ability to work independently, take initiative, anticipate needs, and drive projects through completion. - Strong attention to detail and ability to maintain accurate records, financial information, and operational documentation. - Demonstrated professionalism, discretion, confidentiality, diplomacy, and sound judgment. - Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. ## **Preferred Qualifications** - Experience working within a large technology company or similarly complex corporate environment. - Experience supporting engineering, technical, or corporate site operations. - Experience with employee engagement, workplace culture, community relations, or employee resource group initiatives. - Experience developing relationships with universities, nonprofit organizations, technology communities, or other external partners. - Experience creating internal communications, newsletters, presentations, promotional campaigns, or executive-facing materials. - Experience developing program success metrics and reporting on engagement, participation, budget, and business outcomes. - Experience managing external vendors, contracts, and service providers. - Experience supporting executive or senior leadership with business operations and strategic initiatives. - Demonstrated creativity and ability to introduce new ideas, programs, and approaches to employee and community engagement. ## **Compensation** At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market. The anticipated compensation range is $18.00 - $23.00 USD per hour. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final compensation and job title may vary depending on the selected candidate's qualifications. ## **Location and Work Arrangement** This is a hybrid role based in Charlotte, NC, with a minimum of three days onsite per week. **Benefits** Blueprint believes that healthy, supported employees do their best work. Eligible employees have access to a comprehensive benefits package that may include: - Medical, dental, and vision coverage - Flexible Spending Account (FSA) - 401(k) retirement plan - Competitive paid time off - Parental leave - Professional growth and development opportunities Benefits and eligibility may vary based on role, employment status, and location. **Equal Employment Opportunity** Blueprint Technologies, LLC is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital or familial status, military or veteran status, citizenship status, or any other characteristic protected by applicable law. **Applicant Accommodations** If you need a reasonable accommodation to participate in any part of the application or interview process, please contact [recruiting@bpcs.com.](mailto:recruiting@bpcs.com)