Event Manager

Job description

Position Summary The Event Manager independently owns, plans, and executes end-to-end event life cycles for the company’s mid-to-large scale initiatives. This role takes high-level concepts and turns them into actionable execution blueprints, managing cross-functional team workflows, complex vendor footprints, and on-site event ecosystems autonomously. This role requires a proactive individual, willing to take ownership of events who can work independently and as part of a team to ensure that all events are executed seamlessly and meet our organization’s objectives. Accountabilities/Responsibilities: End-to-End Event Ownership Lead the strategic planning, layout design, timeline development, and cross-functional execution for a diverse portfolio of major company events. Translate high-level business goals into concrete event themes, ensuring all internal stakeholders are aligned on messaging and deliverables. Establish and oversee data management protocols across all internal systems; ensure the meticulous tracking of attendance, vendor logs, and performance metrics to maintain a high-quality, reliable single source of truth for the organization. Design and execute comprehensive debrief and feedback loops for attendees and internal stakeholders; synthesize qualitative and quantitative insights into executive-ready wrap-up reports that drive continuous improvement and future event optimization. Partner and Contract Management Source, negotiate with, and manage critical third-party suppliers (including venues, AV production, fabrication, and entertainment). Draft clear service-level expectations, hold vendors accountable to project milestones, cultivate strong partner and sponsor relationships, and ensure all contract terms are strictly met. Financial Oversight Manage assigned event budgets, accurately forecast costs, monitor revenue/cost targets, and ensure complete post-event financial reconciliation. Risk Mitigation and On-Site Leadership Anticipate operational and logistical risks well ahead of time. Create comprehensive contingency strategies and confidently lead on-site teams through unexpected, live-event challenges. Other Duties as Assigned Competencies for Success Ability to manage contracts while maximizing vendor value and protecting the organization's legal and financial interests. Ability to make executive decisions in high-pressure situations confidently. Ability to maintain consistent, proactive, and clear touchpoints with all event stakeholders. Ability to manage multiple events simultaneously. Minimum Qualifications: Bachelor’s degree in Event Management, Hospitality, Communications, or a related field. Relevant experience considered in lieu of a degree. 5+ years of experience managing large scale events or similar role. Familiarity with modern event registration tech, CRM tools, and post-event data tracking to measure and prove ROI. Proficient in Microsoft Office Suite, Google Suite, and event management software. Ability to work flexible hours, including evenings and weekends, as needed. Preferred Qualifications Masters degree in Event Management, Hospitality, Communications, or a related field. Physical Demands The physical demands here are representative of those that must be met to successfully perform the essential job functions with or without reasonable accommodations: Sitting or standing for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components. Ability to work a non-traditional schedule as needed. Ability to travel approximately 20% of the time. We are committed to inclusion, diversity, and equal employment opportunity, regardless of race, color, ancestry, religion, sex, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other factor protected by applicable federal, state, or local laws. Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 680 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.