Event Manager (Congress Meetings & Events - Life Sciences)

Job description

### **Experience Without Limits** **Come shape the future of brand experience.** **At Jack Morton, we design and build**head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients **unlock the full value of experiences** by turning bold ideas into meaningful connections. **That takes a team that's bold, curious, and acts as one.** We build on each other's ideas, challenge conventions, and show up for one another every day. Here, you'll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life. This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it. Experience without limits—in your work, your growth, and your impact. We create immersive experiences for both virtual and in-person events. We’re seeking an **Event Manager (Congress, Meetings & Events – Life Sciences)** to join our growing team. In this role, you’ll play a key part in planning and delivering high-impact meetings, congress activations, and special events for Healthcare and Pharmaceutical clients. If you thrive in a fast-paced environment, love building relationships, and have a passion for exceptional event execution—this role is for you. **What You’ll Do** - Serve as the primary liaison between suppliers and internal teams to coordinate meetings, events, training sessions, and conference hospitality suites. - Research, evaluate, negotiate, and maintain strong relationships with preferred vendors. - Develop proposals, cost estimates, and event budgets; track financials and provide reporting for individual events and annual program spend. - Maintain and manage budgets throughout pre-planning, onsite execution, and post-show reconciliation. - Lead the venue and meeting/event site selection process. - Negotiate hotel, lodging, and meeting space rental contracts to meet approved budgets. - Oversee schedules, materials, and services for multiple meetings and conventions for recurring clients. - Coordinate event registration, payment processes, promotions, invitations, and sponsorship activities. - Partner closely with client representatives and internal planning teams to determine event logistics—attendance, housing, meeting space, catering, schedules, and payment arrangements. - Work with convention management teams, housing bureaus, hotels, and other partners to secure and manage room blocks, registration, badging, and onsite support services (F&B, AV, etc.). - Oversee attendee communications, including email updates, convention information packets, and final housing/registration reports. - Manage onsite housing, registration, and badge distribution during events. - Oversee payment processes, including master billing, credit card use, and client-direct payments. - Travel to onsite event locations as needed. **What You Bring** - Bachelor’s degree and 2+ years of experience in event, congress, trade show, or convention planning; housing bureau experience is a plus. - A passion for working with people and delivering exceptional customer service. - Strong attention to detail with excellent organizational and follow-up skills. - Outstanding verbal and written communication skills—able to present effectively, create clear proposals, and maintain accurate documentation. - Ability to juggle multiple projects, manage tight deadlines, and adapt quickly. - Experience within an event marketing or creative solutions agency preferred. - Entrepreneurial mindset—independent, resourceful, and solutions-oriented. - Flexible, open-minded, and highly collaborative. - Ability to build rapport quickly with clients and partners. - Strong business sense and problem-solving abilities. - Proficiency in Microsoft Office. *We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at [jobaccomodations@jackmorton.com.](mailto:jobaccomodation@jackmorton.com)* *This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.* \*\*\*JOB SCAM ALERT\*\*\* We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. **Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address [“@jackmorton.com](mailto:%E2%80%9C@jackmorton.com)” or “@jackmorton.co.uk” or "@impact-xm".** We will never require an applicant to provide credit card or banking information to cover any supposed advance costs. If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action. Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.