Event Operations Coordinator (Events, Logistics & Scheduling) – Remote | CST HoursPosition Type: Full-Time, Remote Working Hours: U.S. Central Standard Time (CST)About the RoleAt Pavago, one of our clients is hiring an Event Operations Coordinator to manage event logistics, scheduling, travel coordination, and day-to-day operations across multiple active event campaigns.This is not a basic administrative or assistant role. You’ll be responsible for keeping multiple events moving from planning through execution while ensuring schedules, representatives, venues, travel, expenses, and operational details remain organized.You will own:Event logistics and coordinationField representative schedulingTravel arrangementsVenue and vendor communicationExpense trackingOperational reportingEvent documentation and follow-throughIf you’re highly organized, proactive, and comfortable managing several moving pieces under tight deadlines, this role is a strong fit.What You’ll OwnEvent & Logistics CoordinationManage the event pipeline across multiple active campaignsCoordinate events from planning through executionSource, negotiate, and confirm event logisticsCoordinate:Booth requirementsLoad-in and load-out schedulesEquipmentVenue requirementsOn-site logisticsCommunicate event details clearly to field representatives and internal stakeholdersTrack deadlines and proactively resolve logistical issuesEnsure teams have the information and resources needed before each eventScheduling & Field Team CoordinationBuild and maintain representative schedules using Sling or similar scheduling toolsCollect and track representative availabilityPublish and manage weekly schedules across campaignsHandle:Schedule changesCoverage needsConflictsLast-minute adjustmentsServe as a primary point of contact for field representatives regarding scheduling and logisticsCoordinate closely with leadership to maintain operational coverageTravel & Expense ManagementCoordinate travel arrangements for field representativesManage:FlightsHotelsGround transportationTravel itinerariesTrack event and travel-related expensesMaintain organized receipts and supporting documentationReconcile expenses accuratelyMonitor spending against established budgetsFlag potential budget issues before they escalateReporting & Operational SupportPrepare weekly operations and performance reportsMaintain accurate trackers for:Upcoming eventsEvent statusRepresentative schedulesTravelExpensesOperational deadlinesKeep documentation organized and up to dateProvide leadership with clear visibility into active campaignsSupport hiring, onboarding, and operational initiatives when requiredRequired Experience & SkillsMust-HavePrevious experience in:Event coordinationLogistics coordinationOperationsSchedulingAdministrative operations supportExperience managing multiple events, schedules, or operational workflows simultaneouslyExcellent written and verbal English communicationStrong organizational and time-management skillsProficiency with Google Workspace, including:Google SheetsGoogle DocsGoogle DriveGoogle CalendarGmailAbility to work during U.S. CST business hoursComfortable operating under tight deadlines and changing prioritiesStrong attention to detail and follow-throughNice to HaveExperience with Sling, TravelPerk, or similar scheduling/travel platformsExperience supporting field sales representatives or event-based teamsExperience coordinating booths, venues, or event equipmentExperience tracking operational expenses and budgetsStartup or high-growth company experienceWhat Makes You a Strong FitYou’re highly organized and rarely let details fall through the cracksYou can manage multiple events and priorities simultaneouslyYou proactively identify problems before they disrupt operationsYou communicate clearly with internal teams and external partnersYou remain organized when schedules or event details change unexpectedlyYou take ownership from initial planning through final executionYou’re comfortable being the person others rely on for accurate operational informationWhat a Typical Day Looks LikeYou might start by reviewing upcoming events, checking representative coverage, and confirming venue and booth logistics.Throughout the day, you’ll coordinate with field representatives, venues, and internal teams; make travel arrangements; update schedules; respond to operational questions; and handle last-minute changes.You’ll also track expenses, maintain event documentation, monitor deadlines, and prepare updates so leadership has clear visibility into every active campaign.In short: you keep events, people, schedules, travel, and logistics organized so campaigns execute smoothly and on time.Key Metrics for SuccessAccurate and timely event coordinationConsistent schedule coverage across campaignsOn-time communication with representatives and stakeholdersMinimal scheduling conflicts and operational disruptionsAccurate travel and expense trackingEvents executed according to timelines and requirementsClean, up-to-date operational documentationFast and reliable response to operational changesWhy This Role Stands OutHigh ownership across event operations and logisticsDirect responsibility for multiple active campaignsExposure to scheduling, travel, budgeting, and field operationsFast-paced environment with measurable impactFully remote positionOpportunity to grow into:Event Operations ManagementOperations ManagementField OperationsProject CoordinationInterview ProcessInitial Screening CallRecruiter InterviewFinal Interview with ClientOffer & OnboardingApply NowIf you’re highly organized, thrive in fast-moving environments, and know how to keep events, schedules, travel, logistics, and people coordinated without missing details, we’d love to hear from you.Apply today and help ensure every event campaign runs smoothly from planning through execution.#EventOperations #EventCoordinator #EventLogistics #OperationsCoordinator #EventManagement #Scheduling #Logistics #RemoteJobs #OperationsJobs #CSTJobs #RemoteWork #LI-AG1
Event Operations Coordinator (Events, Logistics & Scheduling) – Remote | CST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Central Standard Time (CST)
About the Role
At Pavago, one of our clients is hiring an Event Operations Coordinator to manage event logistics, scheduling, travel coordination, and day-to-day operations across multiple active event campaigns.
This is not a basic administrative or assistant role. You’ll be responsible for keeping multiple events moving from planning through execution while ensuring schedules, representatives, venues, travel, expenses, and operational details remain organized.
You will own:
- Event logistics and coordination
- Field representative scheduling
- Travel arrangements
- Venue and vendor communication
- Expense tracking
- Operational reporting
- Event documentation and follow-through
If you’re highly organized, proactive, and comfortable managing several moving pieces under tight deadlines, this role is a strong fit.
What You’ll Own
Event & Logistics Coordination
- Manage the event pipeline across multiple active campaigns
- Coordinate events from planning through execution
- Source, negotiate, and confirm event logistics
- Coordinate:
- Booth requirements
- Load-in and load-out schedules
- Equipment
- Venue requirements
- On-site logistics
- Communicate event details clearly to field representatives and internal stakeholders
- Track deadlines and proactively resolve logistical issues
- Ensure teams have the information and resources needed before each event
Scheduling & Field Team Coordination
- Build and maintain representative schedules using Sling or similar scheduling tools
- Collect and track representative availability
- Publish and manage weekly schedules across campaigns
- Handle:
- Schedule changes
- Coverage needs
- Conflicts
- Last-minute adjustments
- Serve as a primary point of contact for field representatives regarding scheduling and logistics
- Coordinate closely with leadership to maintain operational coverage
Travel & Expense Management
- Coordinate travel arrangements for field representatives
- Manage:
- Flights
- Hotels
- Ground transportation
- Travel itineraries
- Track event and travel-related expenses
- Maintain organized receipts and supporting documentation
- Reconcile expenses accurately
- Monitor spending against established budgets
- Flag potential budget issues before they escalate
Reporting & Operational Support
- Prepare weekly operations and performance reports
- Maintain accurate trackers for:
- Upcoming events
- Event status
- Representative schedules
- Travel
- Expenses
- Operational deadlines
- Keep documentation organized and up to date
- Provide leadership with clear visibility into active campaigns
- Support hiring, onboarding, and operational initiatives when required
Required Experience & Skills
Must-Have
- Previous experience in:
- Event coordination
- Logistics coordination
- Operations
- Scheduling
- Administrative operations support
- Experience managing multiple events, schedules, or operational workflows simultaneously
- Excellent written and verbal English communication
- Strong organizational and time-management skills
- Proficiency with Google Workspace, including:
- Google Sheets
- Google Docs
- Google Drive
- Google Calendar
- Gmail
- Ability to work during U.S. CST business hours
- Comfortable operating under tight deadlines and changing priorities
- Strong attention to detail and follow-through
Nice to Have
- Experience with Sling, TravelPerk, or similar scheduling/travel platforms
- Experience supporting field sales representatives or event-based teams
- Experience coordinating booths, venues, or event equipment
- Experience tracking operational expenses and budgets
- Startup or high-growth company experience
What Makes You a Strong Fit
- You’re highly organized and rarely let details fall through the cracks
- You can manage multiple events and priorities simultaneously
- You proactively identify problems before they disrupt operations
- You communicate clearly with internal teams and external partners
- You remain organized when schedules or event details change unexpectedly
- You take ownership from initial planning through final execution
- You’re comfortable being the person others rely on for accurate operational information
What a Typical Day Looks Like
You might start by reviewing upcoming events, checking representative coverage, and confirming venue and booth logistics.
Throughout the day, you’ll coordinate with field representatives, venues, and internal teams; make travel arrangements; update schedules; respond to operational questions; and handle last-minute changes.
You’ll also track expenses, maintain event documentation, monitor deadlines, and prepare updates so leadership has clear visibility into every active campaign.
In short: you keep events, people, schedules, travel, and logistics organized so campaigns execute smoothly and on time.
Key Metrics for Success
- Accurate and timely event coordination
- Consistent schedule coverage across campaigns
- On-time communication with representatives and stakeholders
- Minimal scheduling conflicts and operational disruptions
- Accurate travel and expense tracking
- Events executed according to timelines and requirements
- Clean, up-to-date operational documentation
- Fast and reliable response to operational changes
Why This Role Stands Out
- High ownership across event operations and logistics
- Direct responsibility for multiple active campaigns
- Exposure to scheduling, travel, budgeting, and field operations
- Fast-paced environment with measurable impact
- Fully remote position
- Opportunity to grow into:
- Event Operations Management
- Operations Management
- Field Operations
- Project Coordination
Interview Process
- Initial Screening Call
- Recruiter Interview
- Final Interview with Client
- Offer & Onboarding
Apply Now
If you’re highly organized, thrive in fast-moving environments, and know how to keep events, schedules, travel, logistics, and people coordinated without missing details, we’d love to hear from you.
Apply today and help ensure every event campaign runs smoothly from planning through execution.
#EventOperations #EventCoordinator #EventLogistics #OperationsCoordinator #EventManagement #Scheduling #Logistics #RemoteJobs #OperationsJobs #CSTJobs #RemoteWork #LI-AG1
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
