Event Planner

Job description

Job Description: Building trusted markets — powered by our people At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world. We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities. To support strong partnership and team connection, this role follows a four day in office work model. Location Overview Cboe HQ is located in the historic Old Post Office district, it’s a landmark that blends classic architecture with modern amenities. The building features expansive spaces with high ceilings and large windows, offering an abundance of natural light and panoramic views of the city skyline and the Chicago River. With its prime location in the heart of downtown, the OPO Building provides easy access to major transportation hubs, including Union Station and multiple CTA lines, making it convenient for commuters. The building is home to a variety of amenities, including restaurants, a fitness center, and collaborative workspaces, creating a vibrant and dynamic work environment in one of Chicago's most iconic areas. Role Overview The Event Planner is responsible for planning, coordinating, and executing corporate events that align with Cboe’s strategic goals and deliver meaningful experiences for internal and external audiences. This role collaborates with business units to define event objectives, coordinates logistics across venues, and ensures high standards of hospitality and professionalism. Events may be held onsite or offsite, and the planner will serve as a key point of contact throughout the event lifecycle. Your Responsibilities Plan and execute corporate events, including meetings, conferences, and special functions. Collaborate with internal stakeholders to define event goals, target audiences, and success metrics. Manage logistics including venue selection, vendor coordination, catering, transportation, and staffing. Build and maintain event registration websites; manage attendee data and reporting. Develop and maintain relationships with vendors, sponsors, and service providers. Ensure consistent hospitality standards across all events. Prepare event proposals, budgets, and post-event reports. Provide high-touch support for executive-level meetings, client events, leadership programs, and strategic corporate initiatives. Serve as on-site host, ensuring smooth execution and guest satisfaction. Coordinate post-event activities including budget reconciliation, communications, and survey distribution to evaluate success metrics and ROI. Track, manage, and reconcile event budgets while maintaining financial stewardship and identifying opportunities for cost savings and operational efficiencies. Identify and mitigate risks associated with event planning and execution. Ensure vendor compliance with contracts, insurance requirements, and company policies. Incorporate sustainability practices into event planning, such as waste reduction and eco-friendly materials. Maintain detailed documentation of event plans, contracts, and communications for future reference Manage event technology platforms including registration websites, attendee communications, mobile event applications, surveys, and reporting tools. Leverage event data and analytics to measure program effectiveness and provide recommendations for future improvements. Coordinate cross-functional teams including Marketing, Communications, Facilities, Technology, Finance, and external vendors to ensure successful event execution. Support the continuous improvement of event processes, tools, and standards to enhance efficiency, scalability, and attendee experience across the event portfolio. Analyze feedback to identify trends and opportunities for improvement. Maintain alignment with Cboe’s mission, values, and business objectives. Travel occasionally for events, training, or inter-office coordination. May be subject to additional responsibilities as needed Desired Qualifications/Experience/Certification/Education (in Order Of Importance) · Minimum of 2 years of experience in event planning or coordinating corporate events, meetings, or weddings. · Proven ability to manage multiple priorities while maintaining professionalism and customer service. · Strong organizational skills and attention to detail. · Comfortable working independently and collaboratively. · Flexible schedule, including availability for evenings, weekends, and travel. · Excellent verbal, written, and interpersonal communication skills. · Proficiency in Microsoft Office (Word, Excel, OneNote) and event planning tools (e.g., banquet event orders, floor plans). · Experience with property management and online registration software. · Bachelor’s degree or equivalent experience. · Valid driver’s license and clean driving record. Physical Requirements (specific to the role) The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. · Ability to work effectively in both an indoor and outdoor work environment for 40+ hours per week (including sitting, standing, and working on a computer for extended periods of time). · Ability to communicate effectively in a collaborative work environment utilizing various technologies such as: telephone, computer, web, voice, teleconferencing, e-mail, etc. · Ability to work a flexible schedule, including evenings and weekends. · Ability to travel as required. · Ability to remain on feet, standing our walking, for the majority of the work day. · Ability to maintain movement, including bending, lifting, and carrying up to a minimum of 35 lbs. · Ability to operate an automobile within the parameters of the driving policy. Benefits and Perks of working for Cboe Global Markets We value the total wellbeing of our people – including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer: Fair and competitive salary and incentive compensation packages with an upside for overachievement Generous paid time off, including vacation, personal days, sick days and annual community service days Health, dental and vision benefits, including access to telemedicine and mental health services 2:1 401(k) match, up to 8% match immediately upon hire Discounted Employee Stock Purchase Plan Tax Savings Accounts for health, dependent and transportation Employee referral bonus program Volunteer opportunities to help you give back to your communities Some of our associates’ favorite benefits and perks include: Complimentary lunch, snacks and coffee in any Cboe office Paid Tuition assistance and education opportunities Generous charitable giving company match Paid parental leave and fertility benefits On-site gyms and discounts to other fitness centers Paid Time Off More About Cboe Global Markets We’re reimagining the future of the workplace by focusing on what matters most, our people. Our journey is an inclusive one. We’re investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed. We work with purpose, solving problems with ingenuity, collaboration, and a lot of passion. We’re an engaged and excited team connecting markets across borders and embracing growth in all its forms to achieve incredible outcomes. Learn more about life at Cboe on our website and LinkedIn . Equal Employment Opportunity We're proud to be an equal opportunity employer who does not discriminate against any employee or applicant for employment based on any legally protected characteristic, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. We are committed to fostering a workplace where all individuals are valued and respected. This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without the need for employer sponsorship now or in the future. Salary Ranges (applicable for US locations only) At Cboe, we are committed to providing a competitive, transparent, and market‑informed total rewards program. The anticipated base salary range for this role is $65,450-$84,700, with actual compensation determined by job‑related factors such as skills, relevant experience, education, internal alignment, and location. This role may also be eligible for annual incentive compensation and, where applicable, participation in Cboe's long-term equity programs. Additional information about Cboe's total rewards program, including benefits and other compensation components, can be found here: Total Rewards at CBOE . ​ Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a @cboe.com email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.