Event Services Audio Visual Specialist

Job description

Job Title Event Services Audio Visual Specialist Agency Tarleton State University Department Conferencing & Events Proposed Minimum Salary Commensurate Job Location Stephenville, Texas Job Type Staff Job Description Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Event Services Audio Visual Specialist in the Department of University Events . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further. At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. ________________________________________________________________________ Important Immigration Information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. ________________________________________________________________________ Provides lead support and coordination through customer service for university and community events across campus, including the Thompson Student Center, Clyde H. Wells Fine Arts Center, and other event spaces. This position provides high-quality customer service and technical support throughout all phases of event planning and execution. Including but not limited to responsibilities such as: set-up/tear-down of event fixtures; coordination, maintenance and repair of A/V equipment (including support and instruction on equipment use); monitoring/maintaining of facilities before and during events. The AV Specialist will also hire, train, and supervise student workers to assist with providing technical event support. Serves as Campus Security Authority (CSA). Position is located on the main Tarleton State campus in Stephenville with in-office hours of Monday to Friday from 8AM to 5PM or as work requirements indicate. This position requires flexibility in scheduling, including evenings and weekends, to support university programming and performances. Responsibilities: AV Systems Management and Event Production Serve as primary operator and technical lead for audio, video, lighting, and presentation systems in event spaces. Design, configure, and run AV systems for events ranging from small meetings to large-scale ceremonies and performances. Ensure optimal sound, lighting, and projection quality by conducting pre-event system checks, rehearsals, and live monitoring. Provide on-site technical troubleshooting and emergency response during live events. Oversee signal routing, switching, and control for digital and analog systems; integrate laptops, external devices, and streaming technology. Liaise with university IT, Marketing & Communications, and third-party vendors for complex production setups or equipment upgrades. Equipment Maintenance, Repair, and Inventory Maintain and update all AV systems, ensuring operational readiness across campus event venues. Coordinate preventive maintenance schedules and perform minor repairs, adjustments, and firmware updates. Manage inventory and life-cycle replacement of AV equipment, document serials, warranties, and service history. Recommend upgrades and new purchases to meet evolving campus production standards. Serve as the department’s point of contact for vendor service requests and warranty coordination. Training, Supervision, and Technical Development Recruit, train, and supervise student AV technicians in event setup, operation, and customer service. Develop training guides and standard operating procedures for system use and troubleshooting. Mentor student staff in production safety, cable management, lighting operation, and professional event execution. Promote a service-focused, safety-conscious, and technically competent student workforce. Facility Support and Operations Support overall building operations including setups, strikes, and facility readiness for major events. Assist with general maintenance tasks (furniture moves, light repairs, equipment storage, and safety checks). Participate in departmental meetings, planning sessions, and cross-campus technical collaborations. Acts as a representative of Campus Operations and as a valued member of Tarleton State, as part of the Texas A&M System, and performs other duties as assigned, including providing oversight for Fort Worth events Minimum Qualifications: Required Education and Experience: Bachelor’s degree or equivalent combination of education and experience. Two years of related experience. Required Knowledge, Skills, and Abilities: Advanced knowledge of professional audio, lighting, and video systems (digital mixers, DMX lighting, projection systems, DSPs, Crestron/Extron control, etc.). Demonstrated ability to operate and troubleshoot complex AV systems under live-event conditions. Excellent customer service, communication, and problem-solving skills. Ability to lead and train technical teams, including student and entry-level staff. Strong project management and multitasking abilities in high-pressure event environments. Working knowledge of IT and networking principles related to AV systems. Familiarity with recording, streaming, and hybrid event technologies. Ability to analyze problems and develop alternative solutions. Ability to lift 50 lbs., climb ladders, and operate lift equipment safely. Strong problem-solving, analytical, and organizational skills, with the ability to manage several assignments simultaneously and prioritize effectively in a rapidly changing environment. Ability to be an accountable, responsible, and dependable member of the Campus Operations team. Ability to work flexible hours and extended schedules to support events and duties that take place outside normal operating hours. Compensation & Benefits Salary: Commensurate with experience Salary Range: The target base annual salary range is $49,000 up to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page. Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled. Application Procedure: During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action. Employment applications must include: Completed online application Cover Letter / Letter of Interest addressing qualifications Curriculum Vitae or Resume At least 3 current professional references and their full contact information Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.