Event support (Temporary contract)

Job description

𝗔𝗕𝗢𝗨𝗧 𝗨𝗦 At RavenPack, we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 23 years of experience as a leading big data analytics provider for financial services, we empower our clients—including some of the world's most successful hedge funds, banks, and asset managers—to enhance returns, reduce risk, and increase efficiency by integrating public information into their models and workflows. Building on this expertise, we are launching a new suite of GenAI and SaaS services, designed specifically for financial professionals. Join a Company that is Powering the Future of Finance with AI RavenPack has been recognized as the Best Alternative Data Provider by WatersTechnology and has been included in this year's Top 100 Next Unicorns by Viva Technology. We have recently launched , a next-generation platform aimed at transforming financial decision-making. 𝗔𝗕𝗢𝗨𝗧 𝗧𝗛𝗘 𝗥𝗢𝗟𝗘 We are looking for a temporary Event support to join the Business Operations department, under the Workplace Experience team. This role exists to support one of the most operationally intensive periods of the year: Strategy Week, a series of company-wide events that requires dedicated, focused effort to deliver to the standard it deserves. The Workplace Experience team is currently operating at full capacity managing core recurring responsibilities, while also navigating a significant internal restructuring. Responsibilities are being redistributed across the team, new vendor and procurement management processes have been introduced, and several major projects are in progress. Bringing in temporary support enables the team to deliver Strategy Week without compromising business operations or the quality of day-to-day work. As Event Coordinator, your primary goal will be to take full ownership of the event planning and logistics for Strategy Week, covering merchandise coordination, catering, transportation, photography, team-building activities, and gala dinner support, among other tasks. You will work closely with the Workplace Experience team during a period that is considerably more demanding than typical peak periods. This role offers a hybrid work environment in our Marbella office. 𝗬𝗢𝗨𝗥 𝗥𝗔𝗠𝗣-𝗨𝗣 𝗝𝗢𝗨𝗥𝗡𝗘𝗬 Welcome aboard! Given the temporary and project-focused nature of this role, you will hit the ground running from your very first week. Here is what you can expect as you settle in: In your first two weeks, you will get to know the Workplace Experience team, understand the scope of Strategy Week, and immerse yourself in the event planning already underway. You will familiarise yourself with the key vendors, tools, and internal processes, including merchandise coordination, catering logistics, bus sign-up forms, and photography coordination. The team will be on hand to guide you through any new vendor or procurement processes. By the end of your first month, you will have taken full ownership of your assigned task areas, working independently on merchandise, transportation logistics, team-building activity support, and gala dinner coordination. You will be actively collaborating with internal stakeholders such as the Office of the CEO and the Marketing team, and contributing directly to the success of Strategy Week. Throughout the engagement, you will experience the dynamic, fast-paced nature of the Workplace Experience team, where last-minute projects and requests can arise and quick reprioritisation is part of the role. You will leave this experience with a strong portfolio of end-to-end event coordination across multiple formats and audiences. 𝗞𝗘𝗬 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦 • Merchandise: RP Merchandise coordination: RP polo/hoodie for employees, WE Day RP x Charity gear, charity wristbands, team building team allocation tags • WE Day Brunch & Charity Event: End-to-end logistics: brunch menu, payments, shifting employees between locations, gift cards for teams, present wrapping & card setup, tree & ornaments with gift details, music bingo, LinkedIn post with Marketing • Bus Organization: Bus sign-up forms with stops and calendars; Bus coordination on the day of the conference included (Office of the CEO) • Photography Coordination: Team Building Activity; WE Day Activity; Gala Dinner • Team Building Activity Support: Captain hats, team allocations, QR codes for teams, breakfast bags coordination, team building signatures, lunch tasting • Gala Dinner Support: Invitations, dinner tasting • 2 In-Office Days Support: Catering coordination, desk assignments, employee requests, support for headshots organised by the Office of the CEO • Optional Scope (Dependent on Departmental Need): The following tasks relate to Conference support and fall under Office of the CEO. They are included here as optional scope only and can be excluded from the temporary hire's remit if not required. QR code for conference schedule; Printing and company signage: credentials, roll-ups, banners; Awards: managing voting forms, drafting documentation, organizing decision meetings, printing materials; Backpack Merchandise Coordination; Presentations for Merchandising 𝗤𝗨𝗔𝗟𝗜𝗙𝗜𝗖𝗔𝗧𝗜𝗢𝗡𝗦 • Proven experience in event coordination, event planning, or a closely related logistics role • Demonstrated ability to manage end-to-end event logistics, including catering, transportation, vendor coordination, and on-the-day support • Strong organisational skills with the ability to manage multiple workstreams simultaneously and reprioritise quickly when last-minute requests arise • Experience coordinating with external vendors and internal stakeholders across different teams and functions • Proficiency in Spanish, given the operational context and communication needs of the Madrid office environment • Ability to work full-time on a temporary basis, committing to the full duration of the engagement from mid-September through mid-December • A proactive, hands-on approach with a high attention to detail, particularly for tasks such as merchandise coordination, signage, and printed materials 𝗗𝗘𝗦𝗜𝗥𝗔𝗕𝗟𝗘 / 𝗡𝗜𝗖𝗘 𝗧𝗢 𝗛𝗔𝗩𝗘 ● Prior experience supporting large-scale corporate events or multi-day company conferences ● Familiarity with procurement or vendor onboarding processes, including managing renewals and payments ● Experience coordinating photography or working with creative teams and marketing on event-related content, such as social media posts ● Comfort working in a fast-paced team environment undergoing organisational change, with the flexibility to adapt quickly to shifting priorities 𝗪𝗛𝗔𝗧'𝗦 𝗜𝗡 𝗜𝗧 𝗙𝗢𝗥 𝗬𝗢𝗨? • International Culture: With its headquarters in Marbella, Spain, and presence in Madrid, New York and London, RavenPack takes pride in being a truly diverse global organization. • Competitive Salary: In RavenPack, we believe that your time and experience needs to be fairly rewarded. • Continuous learning: We provide the support needed to grow within the team. • Innovation: Innovation is the key to our success, so we encourage you to speak up and tell us about your vision. ● Relocation Assistance available for relocation into our Marbella office: Comprehensive relocation support is available to help you and your family move to the beautiful Costa del Sol. ● Marbella Shuttle bus: From Malaga, Fuengirola, La Riviera, and Estepona is available for free from the company. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.