Events and Marketing Associate

Job description

Company Description UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. www.uhn.ca Job Description Union: Non-Union Number of Vacancies: 1 New or Replacement Position: New Site: 700 University Avenue Toronto Department: CIHR Institute of Cancer Research at UHN Reports to: ICR Scientific Director & Assistant Director Salary Range: $63,549 - $95,336 Annually Hours: 37.5 Hours Per Week Shifts: Monday - Friday Status: Permanent Full-time Closing Date: June 8, 2026 Position Summary: Reporting to the ICR Scientific Director and Assistant Director, the Events and Projects Lead plays a key role in planning and delivering the Institute’s workshops, meetings, and national events that support collaboration and advance cancer research across Canada. The role coordinates all aspects of event delivery – from logistics and communications to budgeting, purchasing, and travel expense processing –ensuring activities are executed efficiently and to a high standard. This position requires strong organizational and project management skills, excellent written and verbal communication, and exceptional attention to detail. The successful candidate will thrive in a fast-paced environment, managing multiple priorities while demonstrating sound judgment, professionalism, and the ability to build effective relationships with diverse stakeholders. The Institute of Cancer Research (ICR), headquartered at the University Health Network (UHN) in Toronto is one of the thirteen institutes of the Canadian Institutes of Health Research (CIHR). ICR advances cancer research in Canada by developing new national research initiatives and coordinating Canada‑wide efforts supported by federal, national, and provincial partners. Duties: Plan, coordinate, and deliver a range of events (e.g., workshops, meetings, and conferences) that support the Institute’s strategic priorities, under the general direction of the Scientific Director and Assistant Director. Manage all aspects of event planning and logistics, including project planning, coordinating planning committees, sending invitations, managing registrations, developing evaluation surveys, and coordinating venues, speakers, catering, transportation, and equipment, etc. Support the development and monitoring of event budgets, including tracking expenses and coordinating reimbursements. Support the development of promotional and communication materials for events and Institute initiatives, including contributing content for newsletters, presentations, websites, and social media. Build and maintain strong relationships with vendors, speakers, participants, partners, and other stakeholders involved in the planning and delivery of events. Maintain and manage databases of event participants, sponsors, partners, and other key stakeholders. Coordinate with suppliers, consultants, and service providers, including supporting the development and administration of contracts and agreements, and ensuring projects and events are delivered on time and within budget. Maintain and update the Institute’s content management systems (e.g., SharePoint) to ensure accessible and well-organized documentation. Provide coordination and administrative support to Institute staff, including managing staff calendars, scheduling meetings, preparing materials (e.g., agendas and minutes), coordinating travel arrangements, and general clerical duties as needed. Represent the Institute at meetings, events, and conferences as required, providing updates and promoting the Institute's initiatives. Contribute to special projects and initiatives that advance the Institute’s mandate. Qualifications Bachelor’s degree in Business Administration, Event Management, Communications, or a health- or science-related discipline, or an equivalent combination of education and experience. Minimum of 2-3 years of relevant experience in event coordination or a related role. Experience in a government, academic, or research environment is considered a strong asset. Ability to travel outside of Toronto for multi-day periods and to work flexible hours, including occasional evenings and weekends, to support/attend events and meetings. Advanced proficiency with Microsoft Office applications (e.g., Outlook, Teams, SharePoint, Word, Excel, PowerPoint, Forms), Adobe Acrobat, event management and social media tools (e.g., EventBrite, Canva), with demonstrated ability to quickly learn new software and tools. Exceptional organizational and project management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent oral and written communication skills, including the ability to draft clear, concise correspondence and communicate with professionalism, discretion, and confidentiality. Exceptional attention to detail, with a strong commitment to accuracy, nuance, and sensitivity in all outputs. Strong interpersonal and relationship-building skills, with the ability to work effectively with diverse stakeholders, senior leadership, and external partners. Demonstrated ability to work independently and collaboratively as part of a high-functioning team. Highly developed problem-solving, critical thinking, and strategic planning abilities, with a proactive and self-motivated approach. Knowledge of the Canadian cancer research landscape and key stakeholders is considered an asset. Bilingualism (French/English) is considered an asset. Additional Information Why join UHN? In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. Competitive offer packages Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ ) Close access to Transit and UHN shuttle service A flexible work environment Opportunities for development and promotions within a large organization Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration. All applications must be submitted before the posting close date. UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application. UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.