Events & Communications Officer

Job description

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC. Position title: Events and Communications Officer Reports to: Elections Administrator Employee status: Hourly Exempt, Term, Appointed Length of term: November 2026 – March 2027 Hours per week: November 16 – December 31, 5 hours per week January 1 – March 31, 15 hours per week (AMS Spring General Election) Compensation: $19.50 per hour Job Summary The Events and Communications Officer (ECO) serves as the primary liaison between AMS Elections and the UBC student body. Their goal is to build up as much interest as possible, in the lead-up to, and during the election period. The ECO plans and organizes events for the AMS Elections, including Elections Results Party, All-Candidates Meeting, Candidates’ Forums, and The Great Debate. They will also work with AMS Marketing and Communications to conceptualize and oversee all promotions of the AMS Elections. The AMS Elections is an independent, autonomous committee of five students that oversees elections and referendums for all students! Duties and Responsibilities • Collaborates with venues to plan event layout and design • Schedules and manages all events from start to end • Organizes facilities and details including decor, catering, equipment, and entertainment • Ensures compliance with legal, health and safety obligations • Coordinates plain language resources to facilitate engagement in electoral processes • Organizes collaborations with other campus voices, including media outlets, clubs, and societies to implement promotional opportunities • Ensures proper application of the AMS Code of Procedures and AMS Policy GV5: Elections Rules and Regulations • Rule on electoral irregularities with the Elections Committee • Other duties as required Skills and Qualifications • Be a currently registered student at UBC Vancouver or one of its affiliated colleges • Cannot be currently in a position where there may be a conflict of interest* • Ability to attend weekly meetings throughout the school year • Ability to work well independently and as a team member • Understanding of the importance of committing to impartiality and confidentiality • Strong time management and organizational skills • Ability to manage multiple projects and tasks independently • Experience organizing events is an asset • Careful attention to detail • Upbeat, fun, and outgoing personality is an asset * Cannot be a candidate in the elections for AMS Executives, Constituencies (undergraduate societies), the Board of Governors, the Senate, the Ubyssey and the Student Legal Fund Society. Cannot be a member of the AMS Council, AMS student government staff, an AMS Service Coordinator, or an executive of any Constituency. Cannot be holding any position to which they have been appointed by (or in which they report to) the AMS Council, an AMS Executive, the Managing Director, an AMS Senior Manager, or anyone in the preceding list. Cannot have held an AMS Executive office in the current academic year. To Apply: Please submit your resume and cover letter. Applications without a cover letter will not be considered. Application deadline: October 16, 2026, 11:59 PM At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career. Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.