Events Coordinator

Job description

To coordinate all events business from the onsite client external sales team and FOH team into the catering team. You will input and report on sales forecasts, whilst maximising up-selling opportunities in order to achieve monthly and annual budgets. The role focuses on high-quality event planning, building strong relationships with all stakeholders at the Academy, whilst assisting with general administration of the catering team Salary: £35,000 Full time :45 hours Key Responsibilities: Manage event planning and administration through Momentus, including event sheets, consumption reporting, financial tracking (BOB), and ensuring deadlines and SOPs are met. Coordinate closely with sales, operations, and venue leadership to provide regular updates, forecasts, reporting, and support deposit collection where required. Plan and deliver a wide range of events, including weddings, conferences, meetings, receptions, and dinners, ensuring seamless execution from enquiry to completion. Act as the primary client contact, handling correspondence, site visits, tastings, upselling opportunities, event-day requirements, and post-planning coordination. Prepare and distribute all event documentation, including quotations, menu cards, table plans, dietary information, BEO amendments, and operational briefings. Support business development by creating new packages and offerings, promoting the venue, attending networking events, and maintaining strong venue and operational knowledge. Ensure compliance with health, safety, legal, licensing, and company policies while maintaining professional standards and participating in training and development activities. Meticulous administration and prioritisation skills Excellent communication skills (internally and externally) Proactive and excellent time management English Language - fluent or bilingual proficiency We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry. A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging. To find out more on the rich history of Searcys, please visit our website at Searcys are looking for an Events Coordinator to join the team at their stunning newly refurbished 10-11 Carlton House. As an Events Coordinator you would be working closely with the Operations Team to coordinate meetings and event enquiries, and assisting with the general administration needs of the Catering Department. 10-11 Carlton House, just a stones throw from the decadent Pall Mall and St James. Grand in scale, intricate in detail, {10-11} Carlton House Terrace is a venue steeped in history and an exceptional canvas for any event – from wedding receptions and corporate conferences to banquets and summer parties. As an Events Coordinator you will receive the following industry leading benefits: 50% discount across Searcys venues Enrolment into Searcys pension scheme Up to 22 days annual leave plus bank holidays Meals provided on shift when working within one of our venues Day off for volunteering Access to everyday discounts and communication portal Access to gym discounts and wellbeing resources Access to employee assistance programme and Mental Health First Aiders Enrolment into Searcys Champagne School Access to wide range of training and 40 apprenticeship programs Employee Referral Scheme Long Service Recognition Annual Awards Ceremony