Events Coordinator

Job description

### **The Joblogic Story** Established in 1998, **Joblogic** is the UK’s #1 **Field Service Management** (FSM) software platform. We are a global business with offices in the **UK**, **Pakistan**, and **Vietnam**. Since our management buy-out in 2013, we have grown from **~£500K** ARR to **~£35M+** ARR and expanded our team from 11 to 500+ people. Recently, we secured a strategic growth investment from **Vista Equity Partners** — a global technology investor specialising in enterprise software. This investment includes over **£100** million in new primary capital and will fuel our next phase of growth by accelerating our **AI-first roadmap**, expanding our platform into CAFM (Computer-Aided Facilities Management) capabilities, and supporting our expansion across Europe and beyond. With **Vista’s** backing, we’re transforming from a successful UK business into a global scaling SaaS rocket ship, and we’d love for you to join us on our journey to **£100M** ARR across international markets. **Joblogic** provides software to service contractors who install and maintain the built environment. Our platform helps businesses streamline operations, improve profitability, ensure compliance, and achieve rapid growth. With over **100,000** users across industries including HVAC, plumbing, electrical maintenance, facilities management, and building fabric maintenance, we are entering a new era of intelligent automation, predictive maintenance, and data-driven decision-making for service firms. **About the Role** Joblogic is scaling fast and events are becoming a serious growth channel for the business. We're looking for an Events Coordinator to take ownership of the operational and logistical delivery of our events programme, working closely with and reporting to the Senior Events Manager. You'll deliver a busy schedule across trade shows, smaller in person events and webinars. The Senior Events Manager owns the strategy, budget and commercial results. Your job is to make sure every event runs smoothly on the ground. Venues booked, suppliers briefed, materials shipped, registration handled, and the day itself delivered without a hitch. This is a great role for someone hands on and highly organised who enjoys the detail of making an event actually happen. **What your main focus will be** **Planning and logistics** - Take ownership of the logistics and on the ground delivery for every event on the calendar - Coordinate venues, suppliers, AV, stand builders, printers, caterers and contractors, keeping them to brief and deadline - Build and maintain event timelines, run sheets, checklists and supplier schedules, flagging risks or delays to the Senior Events Manager early - Own the events calendar as a living document the wider business can see **Suppliers, contracts and budget** - Handle day to day supplier coordination, raise purchase orders and check invoices against what was agreed - Track spend against the budget the Senior Events Manager sets, flagging anything heading off course - Manage contract admin, chase signatures and check cancellation terms before we commit **Health, safety and compliance** - Collect risk assessments, method statements and public liability certificates from suppliers - Complete venue risk assessments and make sure insurance and compliance paperwork is in place before every event **Registration and attendee experience** - Manage event registration in HubSpot and our registration platforms, plus all attendee communications before, during and after - Set up badges, delegate lists and check in processes - Handle speaker and exhibitor liaison, including briefing packs, slide chasing, travel and accommodation **Materials and stock** - Manage print, merchandise and giveaway orders, plus signage and banners - Keep track of stand kit and event stock, get it where it needs to be and get it back again **On the day** - Coordinate stand build, run setup, troubleshoot on the day and manage pack down - Organise internal staffing: rotas, kit lists and briefing the sales and SDR teams before doors open - Support lead capture and note taking on site, then hand it over promptly for follow up **Webinars and virtual events** - Set up webinar platforms, run dry runs with speakers and support live delivery **After the event** - Manage post event admin including supplier returns, invoice checks, debriefs and thank you communications - Keep trackers and documentation accurate, feeding clean data into the reporting the Senior Events Manager compiles **Working alongside the Senior Events Manager** This role complements rather than duplicates the Senior Events Manager's remit. They set the strategy, budget, commercial targets and post event reporting. You make sure the logistics behind every event are handled with precision, so they can focus on the bigger picture. **Who You'll Work With** You'll sit in marketing but work across the demand gen function, including brand and content, paid media, sales and SDR, customer success and migrations, plus teams across the wider business. **What Success Looks Like** - Every event runs smoothly on the day, with logistics handled well ahead of time - Venues, suppliers, AV and materials are booked, briefed and confirmed with no last minute scrambles - Registration and attendee communications are clear, professional and on time - Compliance paperwork is complete before every event, not chased afterwards - Risks and delays are flagged early, giving the Senior Events Manager time to act - Event data and lead handovers are accurate and delivered promptly - The Senior Events Manager can trust the operational detail is covered **Joblogic Values** At Joblogic, we expect our team members to champion and embed our core values across their work and customer interactions: **Respect:** We value every individual and treat colleagues and customers with professionalism, fairness and empathy **Obsession with Customers** :We place customer outcomes at the centre of everything we do, striving to deliver meaningful value and exceptional experiences **Accountability:** We take ownership of our actions, decisions and results, holding ourselves and each other to high standards **Rethink Tomorrow:** We embrace innovation, challenge the status quo and continuously improve how we work to shape a better future **What You Bring** **Essential** - Experience coordinating or delivering the logistics for B2B events, trade shows or conferences - Highly organised, with a methodical approach to timelines, checklists and supplier coordination - Confident managing suppliers, venues and contractors day to day - Comfortable working in HubSpot, Slack and Monday, or able to pick these up quickly - Experience with registration platforms and CRM data for attendees and leads - High attention to detail and calm under pressure during on site delivery - Happy supporting someone else's strategy and making it run brilliantly **Desirable** - Experience using HubSpot for event registration, attendee data and lead handover - Familiarity with Lemlist or similar outbound tools - Webinar platform experience - Full UK driving licence **This role is ideal if you** - Enjoy the operational and logistical side of events - Take pride in the details that make an event run without a hitch - Want to build hands on B2B events experience alongside an experienced Senior Events Manager - Work well in a small, collaborative team with clear roles **About You** You're organised, practical and calm under pressure. The person who makes sure nothing is missed in the lead up and nothing goes wrong on the day. You're happy working within a plan someone else has set, and you take real pride in the delivery that brings that plan to life. You'll thrive here if you enjoy variety, hands on coordination and being part of a supportive team. **Why Joblogic?** Joblogic is an established, profitable SaaS business with strong momentum. You'll join a collaborative, high performing marketing team where good work is recognised and progression is earned. This role will stretch you, build your confidence and open doors. **Remuneration Package and Benefits** - Competitive salary, commensurate with experience - Casual dress - Company pension - Free / on site parking - Hybrid working, based in Birmingham B9 (preferred)