Events Coordinator

Job description

Full-time, contract role up to March 2027 Flexible, hybrid working arrangements Complimentary access to an employee assistance program (EAP) and wellbeing events throughout the year Close access to Public Transport About Us: The Law Institute of Victoria (LIV) is the state's peak body for lawyers. Representing more than 22,000 members the LIV's purpose is to foster the rule of law and to promote improvements and developments in the law as it affects the public of Victoria. The LIV is a non-profit organisation dedicated to its members and the development, maintenance and the sustenance of the law for the benefit of the community. About the Role Assisting with the coordination and implementation of education activities and events including seminars, workshops, conferences, panel discussions and networking activities. Liaising with key stakeholders including exam partners, the courts, volunteers and external AV suppliers to ensure the requirements specific to each assessment are met to enable the smooth delivery of assessments. Key responsibilities include: Liaise with internal and external stakeholders with respect to activity requirements including external venues, speakers, suppliers, sub-contractors, LIV members, and LIV staff. Prepare and track multiple income & expenses reports. Prepare and coordinate activity running sheets, speaker presentations, equipment, activity materials, gifts, name tags and guest lists as required. Manage onsite coordination and support of activities. Develop and maintain registration websites using online event management software. Maintain accurate and up to date member data and registrations so that departments can review and generate reports. Assisting and responding to member inquiries via phone and email in a timely manner. Identify, anticipate, and prepare information requirements for meetings, appointments, presentations etc. and follow up requests for information, outstanding reports, and correspondence. Prepare and format documentation. Utilise (this includes set-up and/or willingness to learn how to) event tech platforms such as of Cvent, Slido, Zoom, as required, for the event design. Edit recordings of hybrid and remote events (basic editing like top and tail) as per LIV standards. Knowledge & Skills: 1 – 2 years' experience (highly desirable); Professional communication and presence when dealing with stakeholders such as judges and solicitors Strong digital skills and knowledge across virtual event platforms e.g. Zoom Demonstrated strong skills in the design and delivery of virtual events across digital platforms and tools Solid grasp over MS Office suite, including Adobe PDF; Strong attention to detail and ability to handle conflicting priorities; and Proven ability to work effectively both independently and collaboratively. The LIV encourages applications from Aboriginal and Torres Strait Islander origin, LGBTIQ+ communities and from diverse cultures, language groups, and people with disabilities. If you are interested in joining a highly respected membership organisation that values respect, integrity, collaboration, accountability, curiosity and a focus on service excellence, please apply. How to Apply: Please include a cover letter, together with your CV. Applications may be considered and interviewed before the closing date. The position description is available at the link below: