Executie Assistant

Job description

Provide administrative support for New Jersey Partner(s) and/or senior Principals, taking full responsibility for the maintenance of a demanding schedule. Positively influence others and represent to all internal and external contacts in a manner consistent with BCG’s value statement. Job Responsibilities For Partners/principals: Develop working relationships with clients and client assistants to facilitate the information flow and scheduling process Organize and maintain filing systems, time sheets, and expense reports Receive, sort, screen, and prioritize all incoming mail; respond to inquiries as needed Organize and schedule client and internal meetings Respond to case team, committee, and practice area information requests Coordinate point-to-point travel needs of the Partner (car, flight, hotel, etc.) Assist with personal tasks to leverage time Provide telephone support Type proposals, letters, slide decks, memoranda, client invoices, etc Maintain highest levels of internal and external confidentiality Provide general administrative support: typing, telephone, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists, etc. For Practice Area (if applicable): Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize food service Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items Provide administrative support to all committee events – prepare invitation mailings, tally responses, notify individual VPs of target mailings when appropriate Update mailing lists and databases in coordination with knowledge management staff, provide regular updates to committee members Maintain practice area information filing system For office in general: Share with other team members in providing some general administrative support to the New Jersey office, including, but not limited to, event coordination, office services, guest requests, etc. Attend select meetings and trainings in New Jersey and New York offices Provide back-up assistance to other Executive Assistants and Reception Desk as needed Maintain highest levels of internal and external confidentiality Perform other projects as assigned or required Basic Job Requirements Bachelors degree, secretarial school degree, or equivalent 7-10 years administrative support experience, preferably at a professional services firm Proficient computer skills: MS Word, Excel, PowerPoint, Graph, Outlook, and Internet Explorer Minimum typing speed: 50 wpm Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment Service oriented, flexible, attentive to detail, team player Key Competencies Excellent organization and time management skills with ability to manage competing priorities effectively Meticulous attention to detail and accuracy Excellent verbal and written communication skills Strong interpersonal and communication skills to develop effective working relationships with BCG staff and clients Consistent, dependable and accurate in completing responsibilities/tasks Uses solid knowledge of computer technology to efficiently and effectively complete projects Must perform well under pressure, take initiative, and handle multiple tasks at the same time Displays service-oriented mentality and responds to customer needs with a sense of urgency Proactive mindset – ability to anticipate, identify, analyze and provide solutions to problems Capability to utilize independent and sound judgment within framework of established procedures, policies and objectives in decisions affecting projects and initiatives Demonstrates maturity, poise, diplomacy and tact in a situation Flexible and adaptable to change Works cooperatively with other team members, displaying a high level of motivation and enthusiasm for tasks Ability to respect all BCG and client information as personal and confidential Displays high standards of professional behavior, demeanor and ethical standards Displays patience and an ability to impart knowledge and processes clearly Self-motivated, takes initiative, possesses creative problem-solving skills and willingness to offer suggestions for improvement; builds relationships to leverage Additional Information WORK ENVIRONMENT: Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG’s values and culture Experience working successfully within a complex matrix structured organization is essential Bachelors degree BA or BS or secretarial school degree If you are looking for a company where you will learn, grow and have an impact, this is the opportunity for you! BASIC JOB RESPONSIBILITIES: This is a global management consulting firm and the world’s leading advisor on business strategy. We partner with clients from the private, public, and not-for-profit sectors in all regions to identify their highest value opportunities, address their most critical challenges, and transform their enterprises. They was founded in 1963 and is a privately owned firm with more than 10,000 employees across 83 offices in 45 countries. Integrity, respect for the individual, delivering value, and making an impact on society are just some of the core values. Their commitment to both our clients' success and our own standards is what sets them apart as a world-class professional services organization. Start your career at a company that is consistently ranked as the leader in its field, and is acknowledged as one of the best places to work.