Executive Administrative Assistant

Job description

About the role Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also supporting the broader Strategic Leadership Team as needed. This role is ideal for someone who enjoys being at the center of a dynamic hotel environment, helping keep leaders organized, communication flowing, and priorities moving forward. The Executive Administrative Assistant will represent the General Manager’s office with guests, owners, vendors, leaders, and associates, so professionalism, warmth, discretion, and strong communication skills are essential. The right candidate is proactive, detail-oriented, approachable, and confident enough to make sound day-to-day decisions while knowing when to escalate. This is not a traditional gatekeeper role. It is a hands-on administrative role for someone who can support executive organization, contribute to the culture of the hotel, and help the property operate with polish, care, and consistency. This position is based in Savannah, Georgia and reports directly to the General Manager. What you'll do Provide direct administrative support to the General Manager, including calendar management, scheduling, meeting coordination, travel arrangements, and daily workflow organization Serve as a professional and welcoming point of contact for internal and external partners, including guests, owners, vendors, leaders, and associates Support the Strategic Leadership Team with administrative tasks, scheduling, document preparation, communication, and coordination as needed Prepare agendas, meeting materials, presentations, reports, and follow-up action items for executive and leadership meetings Help track projects, deadlines, operational initiatives, and leadership follow-ups to support accountability and execution Maintain organized digital and physical filing systems, records, and confidential documentation Support culture-building efforts, associate communication, People & Culture initiatives, hotel events, and leadership touchpoints Assist with onboarding logistics for leaders and new team members, including scheduling, communication, and coordination with People & Culture Coordinate VIP arrivals, leadership gifting, special events, and executive hospitality touches as directed Manage inventory and ordering of office supplies, branded materials, and executive hospitality items Assist with preparation and organization of operational reports, invoices, presentations, communications, and other administrative materials Anticipate needs, identify opportunities for improved organization and efficiency, and proactively support hotel operations Make sound day-to-day decisions, follow through on commitments, and seek guidance when appropriate Qualifications 1 to 3+ years of administrative, executive support, hospitality, operations, guest service, or related experience Hospitality, hotel, luxury service, or guest-facing experience preferred Exceptional organizational skills with strong attention to detail and follow-through Strong written and verbal communication skills with a polished, professional, and approachable presence Ability to interact comfortably and professionally with guests, owners, vendors, leaders, and associates at all levels Warm, genuine, service-minded style with the ability to build positive relationships across departments Ability to multitask, prioritize effectively, and adapt quickly in a fast-paced, evolving environment Proficiency with Microsoft Office Suite, Google Workspace, Canva, and general administrative technology platforms Ability to handle confidential information with discretion and professionalism Self-motivated, resourceful, and proactive, with the ability to anticipate needs before they arise Comfortable making decisions, learning quickly, and adjusting when priorities shift Collaborative and solutions-oriented, with a willingness to support hotel operations, culture, events, People & Culture, Sales, and other departments as needed Why Bardo? Be part of something rare. Join the team behind Travel + Leisure’s #1 Hotel in Savannah. Work alongside curious, creative and passionate people who care deeply about their craft. Be empowered to create thoughtful, memorable moments for guests and for one another. Take care of yourself. Medical, dental, vision and wellness benefits for eligible full-time team members Company-matched 401(k) with fast vesting Up to 20 days of paid time off, paid holidays and a paid birthday Complimentary daily team member meal Experience Bardo. Complimentary two-night stay at Hotel Bardo Savannah Team member discounts on dining, Saltgrass Spa treatments, retail and The Cooking School at Saint Bibiana Complimentary fitness classes Opportunities to experience the hotel as our guests do Travel well. Employee rates at select Leading Hotels of the World properties Discounts at Highgate hotels worldwide Grow with Left Lane. Referral incentives and guest recognition programs Career development opportunities across a growing hospitality portfolio Opportunities to learn, lead and build a career alongside an ambitious hospitality team We believe remarkable hospitality begins with remarkable people. People who notice the details. Who take pride in making someone’s day. Who bring warmth, curiosity and character to what they do. If that sounds like you, there may be a place for you at Bardo. Come as you are. Create something rare. Find Your Place at Bardo Named the #1 Hotel in Savannah by Travel + Leisure in 2026, Hotel Bardo Savannah is more than a hotel. It’s a neighborhood clubhouse, a gathering place and a world of its own—where exceptional hospitality feels personal, thoughtful and always a little unexpected. Set beside Forsyth Park in the heart of Savannah, Bardo brings together 149 guest rooms and suites, Saint Bibiana, Bar Bibi, The Green Room, Saltgrass Spa , The Cooking School and spaces designed for everything from quiet mornings to unforgettable celebrations. Our most recent recognition from Travel + Leisure joins a growing list of honors, including Bardo’s distinction as a Condé Nast Traveler Triple Crown recipient, recognized across the Hot List, Gold List and Readers’ Choice Awards. But the recognition belongs to the people behind the experience—a team that believes the smallest details can make the biggest impression. At Bardo, hospitality is generous, intuitive and full of personality. Whether you’re welcoming a guest, setting the table, creating a restorative spa experience or making everything happen behind the scenes, you play a part in creating the kind of place people never quite want to leave. LEFT LANE Hospitality Group, LLC is a vertically integrated real estate design, development and management firm specializing in the acquisition and transformation of iconic, historic properties. We are committed to fostering a welcoming, dynamic, and inspiring workplace and company culture where our team members are inspired to create lasting impressions through warm, anticipatory service. How we want our guests to feel when staying with us is the same as…how we want our team to feel every day.