Executive Administrative Assistant

Job description

**At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.** Keeley Construction is offering an exciting career opportunity for an Executive **Administrative Assistant supporting our President** located at our Corporate Headquarters in St. Louis, MO. The Executive Administrative Assistant provides high-level administrative and operational support to ensure effective execution of business priorities. This role requires a proactive, highly organized professional who anticipates needs, facilitates communication across leadership teams, and drives accountability through coordination and follow-through on key initiatives. The ideal candidate demonstrates sound judgment, discretion, and the ability to navigate competing priorities in a fast-paced, growing organization. **Primary Responsibilities** - Serve as a trusted partner to the President, providing high-level administrative and operational support to ensure effective execution of business priorities. - Proactively manage the President’s calendar, meetings, travel arrangements, and daily priorities to maximize productivity and efficiency. - Anticipate executive needs, identify competing priorities, and exercise sound judgment in managing schedules, communications, and commitments. - Serve as a primary liaison between the President, executive leadership, business groups, and external stakeholders, ensuring timely communication and coordination. - Coordinate executive leadership meetings, including agenda development, preparation of materials, documentation of key decisions, and follow-up on action items. - Support enterprise-wide scorecard management by coordinating updates across business groups, tracking key performance indicators, and ensuring timely and accurate reporting. - Monitor key initiatives, deadlines, and leadership commitments, proactively following up with stakeholders to support accountability and progress. - Prepare, review, and organize executive presentations, reports, correspondence, and other materials to support leadership discussions and business decisions. - Facilitate communication and collaboration across departments to ensure alignment with the President’s priorities and organizational objectives. - Coordinate special projects and strategic initiatives, tracking milestones, deliverables, and progress to ensure timely execution. - Plan and coordinate executive meetings, leadership events, conferences, and other business activities, ensuring seamless execution. - Identify opportunities to improve administrative processes, streamline workflows, and enhance executive and organizational effectiveness. - Handle sensitive business matters and confidential information with the highest level of professionalism, integrity, and discretion. - Perform additional responsibilities and special assignments as needed to support the President and evolving business priorities. **Minimum Qualifications** - Associate’s degree in Business Administration, Communications, or a related field preferred; equivalent professional experience considered. - Minimum of 5–7 years of progressively responsible administrative experience, including at least 3 years supporting senior executives or C-suite leadership. - Demonstrated ability to manage complex executive calendars, competing priorities, and multiple initiatives in a fast-paced environment. - Strong organizational, time management, and problem-solving skills with exceptional attention to detail. - Excellent written and verbal communication skills, including experience preparing executive-level correspondence, presentations, and reports. - Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams. - Experience coordinating executive meetings, tracking action items, and supporting business reporting or performance scorecards. - Ability to exercise independent judgment, anticipate needs, and take initiative with minimal supervision. - Strong interpersonal skills with the ability to build effective relationships and communicate professionally with individuals at all organizational levels. - Demonstrated ability to handle confidential and sensitive information with discretion and professionalism. - Adaptability and flexibility to respond to changing business needs, priorities, and executive schedules. #LI-BM1 #LI-Onsite *All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.* *All Keeley companies are proud to be an equal opportunity employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.*