Executive Administrator

Job description

Job Description Summary: The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality. Job Description: Executive Operations Support Assist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office. Track project timelines, action items, and deliverables to ensure timely completion. Coordinate with internal departments and external vendors as needed. Prepare reports, summaries, and supporting documents for executive review. Administrative & Office Support Manage and organize executive office records, files, and documentation. Assist with scheduling, meeting coordination, and administrative tasks. Maintain accurate records and ensure proper document management. Support day-to-day operations of the executive office. Billing & Invoice Management Process invoices and billing requests in a timely manner. Track payments and maintain organized financial records. Coordinate with Finance and Accounting departments regarding payment status and documentation. Assist with expense tracking and budget-related administrative tasks. Insurance & Vehicle Administration Assist with insurance renewals, claims documentation, and policy administration. Maintain vehicle-related records, registrations, inspections, and service schedules. Coordinate with vendors and service providers regarding vehicle and insurance matters. Staff Payroll & Administrative Coordination Assist with payroll-related documentation for personal staff. Maintain employee records and administrative files. Coordinate onboarding paperwork and related administrative processes when necessary. Vendor Coordination Communicate with vendors, contractors, and service providers. Obtain quotes, schedule services, and follow up on outstanding requests. Maintain vendor records and service documentation. Qualifications 3+ years of experience in administrative support, operations, executive support, or a related field. Strong organizational and multitasking abilities. Excellent communication and follow-up skills. Ability to manage confidential information with discretion. Proficiency in Microsoft Office, including Excel, Word, and Outlook. Strong attention to detail and accuracy. Preferred Qualifications Experience supporting executives or senior leadership. Experience with invoice processing, billing, or administrative accounting functions. Bilingual English and Korean preferred. Core Competencies Strong sense of ownership and accountability Excellent organizational and time management skills Detail-oriented and highly accurate Professional communication skills Ability to prioritize multiple tasks in a fast-paced environment High level of integrity and confidentiality Flexible work schedule when business needs require Benefits Premium Medical Insurance Coverage 401(k) Savings Plan Paid Time Off (PTO) based on seniority Paid Holidays Additional Workplace Offerings (subject to change or eligibility.) Annual Bonus Plan Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room Summer Fridays Complimentary Gourmet Breakfast, Lunch, and Dinner Relocation Support for New Hires Work Anniversary Recognitions Congratulatory & Condolence Gifts Employee Referral Bonus Program License/Certification Reimbursements Corporate Employee Discounts Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card Commuter Support (Shuttle Bus Program and EZPass Support) Vehicle Perks Qualification(s): Education(s): Bachelor of Arts (B.A): Business Administration/Management Work Experience: Experience Range II: 2 - 4 years of relevant experience or industry exposure in a related field Skill(s): Document Management, Hospitality, Invoice Management, Project Management Language(s): English, Korean Certification(s): Not Applicable The anticipated compensation range is 69,000.00 - 137,000.00 USD Annual Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors. Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the “Company”) is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.