Executive Assistant

Job description

ABOUT MERCOR Mercor's mission is to organize human intelligence to power the AI economy. We're a leading AI data company, building the layer between human expertise and frontier models. Millions of domain experts on the platform are paid over $4 million per day to train frontier AI models. Mercor's APEX benchmark family measures AI's real-world impact on professional work. Mercor Enterprise brings this same infrastructure to Fortune 500 companies: helping companies capture how their best people actually work, translating that expertise directly back into agents. Mercor is creating a new category of work where expertise powers AI advancement. Achieving this requires an ambitious, fast-paced and deeply committed team. You’ll work alongside researchers, operators, and AI companies at the forefront of shaping the systems that are redefining society. Mercor is a profitable Series C company valued at $10 billion. We work in-person five days a week in our San Francisco, NYC, or London offices. ABOUT THE ROLE At Mercor, we are seeking an accomplished Executive Assistant to support our senior Enterprise leaders. This role requires a seasoned professional who thrives in a dynamic, high-performance environment and excels at managing complex tasks with discretion, speed, and attention to detail. WHAT YOU’LL DO Executive Calendar & Scheduling - Own complex, high-stakes calendaring for senior Enterprise leaders across time zones and stakeholders. - Coordinate with counterpart EAs at client organizations to confirm meetings quickly and professionally. - Proactively identify conflicts, protect focus time, and adjust priorities as plans shift. Travel & Logistics Management - Plan and book domestic and international travel, itineraries, and last-mile logistics. - Handle expense coordination and post-travel cleanup to ensure team efficiency. - Troubleshoot issues quickly when flights, hotels, or schedules change. Client & Team Event Coordination - Support client dinners, offsites, and team-building events from planning through execution. - Manage invitations, communications, and strict timelines with keen attention to detail. - Maintain a high-polish external presence when interacting with clients and partners. Executive Communication & Special Projects - Draft and manage executive correspondence and follow-ups with high judgment and confidentiality. - Partner on special projects requiring organization, rapid learning, and precise execution. Office Presence & Coverage - Be present in our San Francisco office to provide on-the-ground support for leadership needs. - Step in to cover for other assistants or operations team members when bandwidth is tight. WHAT WE’RE LOOKING FOR - 5+ years of Executive Assistant experience supporting C-suite, Partner, or MD-level leaders in consulting, banking, VC/PE, or top-tier tech. - Demonstrated excellence managing complex calendaring and multi-party scheduling across time zones. - High polish with strong external communication; comfortable working with senior stakeholders and client executive assistants. - Exceptional organization and attention to detail. - Calm, low-ego, service-oriented. - Comfortable with long hours. - Track record of longevity in prior roles and strong references from executives. - Based in San Francisco and prepared to be in-office Monday through Friday. BENEFITS - Bi-annual performance bonus structure - Generous equity grant vested over 4 years - Up to $15k Relocation bonus - $10K housing bonus (if you live within 0.5 miles of our office) - $1.5K monthly stipend for meals - Free Equinox membership - $200 monthly laundry reimbursement - $200 monthly personal wellness reimbursement - Health, Dental, Vision insurance