Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive SupportPosition Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required)About the RoleWe’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.This is not a basic admin role.You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.What You’ll OwnCalendar & Scheduling ManagementManage complex executive calendars across multiple time zonesPrioritize requests, resolve conflicts, and optimize time usageCoordinate meetings using:Google CalendarMicrosoft OutlookEnsure executives are always prepared and never double-bookedCommunication & Executive SupportDraft, edit, and send professional emails and memosScreen inbox, calls, and requests — escalate only what mattersAct as a liaison between executives, clients, and internal teamsMaintain clear, professional communication across stakeholdersMeeting Preparation & Follow-UpPrepare agendas, talking points, and briefing documentsGather and synthesize key information before meetingsTake notes, track action items, and ensure follow-throughKeep executives aligned on priorities and outcomesTravel & LogisticsCoordinate domestic and international travelBook flights, hotels, and transportationBuild detailed itineraries and manage last-minute changesHandle expense tracking and reimbursementsProject & Priority ManagementTrack executive priorities and ongoing initiativesFollow up with teams to ensure deadlines are metConduct research and prepare reports or summariesSupport decision-making with structured informationAdministrative OperationsMaintain organized digital filing systemsManage document versions, approvals, and workflowsHandle confidential information with discretionSupport onboarding/offboarding for senior rolesWhat Success Looks LikeExecutive calendars run flawlesslyNo missed meetings, delays, or communication gapsExecutives stay focused on strategy — not admin workTasks are anticipated and handled proactivelyStakeholders receive fast, clear, and professional responsesWhat Makes You a Strong FitHighly organized and detail-orientedProactive — you think ahead, not reactStrong communicator with executive-level polishComfortable in fast-paced, high-pressure environmentsAble to manage multiple priorities without dropping qualityRequirements (Must-Have)Experience3+ years supporting senior executivesExperience managing complex calendars and travel logisticsCore SkillsProficiency in:Google WorkspaceMicrosoft OfficeStrong written and verbal English communicationAbility to manage scheduling across time zonesHigh level of discretion and confidentialityNice to HaveExperience in startups, agencies, or high-growth environmentsFamiliarity with tools like:SlackZoomNotionAsanaExperience supporting multiple executivesExposure to project or operations managementWhat a Typical Day Looks LikeReview calendar and prepare executive briefing notesManage inbox, filter priorities, and draft responsesCoordinate meetings, agendas, and logisticsHandle travel planning or expense trackingFollow up on key initiatives and deadlinesPrepare next-day schedule and prioritiesIn short: You ensure the executive operates at maximum efficiency, clarity, and control.Key Metrics (KPIs)Calendar accuracy and conflict reductionSpeed and clarity of communicationOn-time follow-ups and task completionExecutive satisfaction and dependency reductionSmooth travel and logistics executionInterview ProcessInitial Phone ScreenVideo Interview with RecruiterPractical Task (briefing memo or scheduling scenario)Client InterviewOffer & Background VerificationApply NowIf you’re an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making.Apply now and become the right hand to leadership.
Executive Assistant (EA) – Remote | U.S. Hours | Calendar, Travel, Executive Support
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required)
About the Role
We’re hiring a high-performing Executive Assistant to support senior leadership in a fast-paced, high-accountability environment.
This is not a basic admin role.
You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication.
If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.
What You’ll Own
Calendar & Scheduling Management
- Manage complex executive calendars across multiple time zones
- Prioritize requests, resolve conflicts, and optimize time usage
- Coordinate meetings using:
- Google Calendar
- Microsoft Outlook
- Ensure executives are always prepared and never double-booked
Communication & Executive Support
- Draft, edit, and send professional emails and memos
- Screen inbox, calls, and requests — escalate only what matters
- Act as a liaison between executives, clients, and internal teams
- Maintain clear, professional communication across stakeholders
Meeting Preparation & Follow-Up
- Prepare agendas, talking points, and briefing documents
- Gather and synthesize key information before meetings
- Take notes, track action items, and ensure follow-through
- Keep executives aligned on priorities and outcomes
Travel & Logistics
- Coordinate domestic and international travel
- Book flights, hotels, and transportation
- Build detailed itineraries and manage last-minute changes
- Handle expense tracking and reimbursements
Project & Priority Management
- Track executive priorities and ongoing initiatives
- Follow up with teams to ensure deadlines are met
- Conduct research and prepare reports or summaries
- Support decision-making with structured information
Administrative Operations
- Maintain organized digital filing systems
- Manage document versions, approvals, and workflows
- Handle confidential information with discretion
- Support onboarding/offboarding for senior roles
What Success Looks Like
- Executive calendars run flawlessly
- No missed meetings, delays, or communication gaps
- Executives stay focused on strategy — not admin work
- Tasks are anticipated and handled proactively
- Stakeholders receive fast, clear, and professional responses
What Makes You a Strong Fit
- Highly organized and detail-oriented
- Proactive — you think ahead, not react
- Strong communicator with executive-level polish
- Comfortable in fast-paced, high-pressure environments
- Able to manage multiple priorities without dropping quality
Requirements (Must-Have)
Experience
- 3+ years supporting senior executives
- Experience managing complex calendars and travel logistics
Core Skills
- Proficiency in:
- Google Workspace
- Microsoft Office
- Strong written and verbal English communication
- Ability to manage scheduling across time zones
- High level of discretion and confidentiality
Nice to Have
- Experience in startups, agencies, or high-growth environments
- Familiarity with tools like:
- Experience supporting multiple executives
- Exposure to project or operations management
What a Typical Day Looks Like
- Review calendar and prepare executive briefing notes
- Manage inbox, filter priorities, and draft responses
- Coordinate meetings, agendas, and logistics
- Handle travel planning or expense tracking
- Follow up on key initiatives and deadlines
- Prepare next-day schedule and priorities
In short:
You ensure the executive operates at maximum efficiency, clarity, and control.
Key Metrics (KPIs)
- Calendar accuracy and conflict reduction
- Speed and clarity of communication
- On-time follow-ups and task completion
- Executive satisfaction and dependency reduction
- Smooth travel and logistics execution
Interview Process
- Initial Phone Screen
- Video Interview with Recruiter
- Practical Task (briefing memo or scheduling scenario)
- Client Interview
- Offer & Background Verification
Apply Now
If you’re an execution-focused Executive Assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making.
Apply now and become the right hand to leadership.
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
